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Village of Maryville, Illinois

Description Caucus Meeting
Date 3/9/2011 Location Council Chamber
Time Speaker Note
6:30:07 PM Gulledge Called the Caucus meeting of Wednesday, March 9, 2011 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll of those officers present. Answering the roll call were Trustees Vallino, Schmidt, Kostyshock ,Garcia and Short; Bell arrived late. Also in attendance were Clerk Fenton, Attorney Motil, Building and Zoning Administrator/Fire Chief Flaugher, Fire Captain Doug Drobisch, Public Works Director Presson, and two residents.
6:30:49 PM Gulledge Called for approval of the February 23rd meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve as made by Schmidt and seconded by Vallino. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:31:23 PM Gulledge Went to first agenda item, Fire Department items.
6:31:44 PM Flaugher Explained the oldest fire truck was leaking oil from the exhaust pipe. Upon evaluation by Truck Centers, it has been determined in order to fix it, the engine would need to be replaced. Referred to the estimate of $14,400. Stated the truck is 25 years old and only worth $2,000 to $5,000. Explained they can get by without the truck for approximately 18 months, but will have to replace it in the near future. Commented the fact that the Village has two pumpers favorably affects the ISO rating. Explained because of mutual aid agreements with neighboring communities he is not too concerned about the loss for now; however they will need to replace eventually, which will cost anywhere from $450,000 to $650,000 depending on the type of truck purchased. Reminded Board the Fire Protection District owns the truck; the Village only has responsibility for maintenance. Short's recommendation was to decline repair of the truck and contact the Fire Protection District to determine what they want to do with the truck. The Board agreed.
6:46:58 PM Bell Arrived and was seated.
7:00:12 PM Flaugher Went to next issue. Explained they received a $50,000 grant for an addition to the Fire Station to accommodate living quarters to enable 24 hour shifts. Referred to the proposal from local architect Environs. Explained the fee includes coverage of the bidding process and some supervision during construction. Stated the proposed cost is $5,600. Stated he put money in his budget in anticipation of this project.
7:02:12 PM Gulledge Commented the grant does not allow for engineering or architectural services; however they will not receive the money without architect stamped plans. Explained they must have the project finished by July 31st.
7:03:56 PM Kostyshock Asked if a 500 square foot addition is enough space.
7:04:10 PM Flaugher Explained his original thought was additions to each end of the building to allow for room for a training room; however he understands budget constraints do not allow for that. Discussion was held regarding the possibility of a second set of plans for a larger facility; however that would likely double the architect's fee which is not a budgeted amount. After much debate it was decided to go with the plans as proposed.
7:18:57 PM Flaugher Went to the next item regarding the radio grant and asked Fire Captain Drobisch to discuss.
7:20:02 PM Drobisch Explained the history of the grant application, which is a joint grant between Maryville, Troy and Collinsville. Stated they performed a Starcom radio audit and found out the Starcom radios performed better than the current radios. Explained they requested a budget estimate on the cost if they received the grant, which was given at the low-tier radio rate; however they have discovered these radios will not serve Maryville's needs. Explained Maryville's portion of the grant is $128,000 which Maryville will have to match. Explained after all options are considered regarding radios, it has been discovered in order to get the higher-tiered radios they are in a deficit of $61,767 above the amount of the grant and match.
7:41:08 PM Gulledge Asked if the amount is in the budget.
7:41:11 PM Flaugher Stated he has $31,000 this year and has spent very little out of equipment.
7:41:42 PM Short Commented payment would not be due until next budget year.
7:41:55 PM Vallino Asked if there is anywhere else in the budget that funds could come from. Review of the budget suggested not. Vallino asked if there are other sources of revenue.
7:44:02 PM Short Commented on the possibility of the Fire District. Flaugher stated he will approach the District.
7:44:59 PM Gulledge Commented the Fire District becomes smaller every year and their income is not as much as is thought. Stated they are still paying on the rescue truck. Stated they should raise the question; however his opinion is Maryville needs to figure out the funds for the radios. Commented there is no question that they will take advantage of the grant, they just need to figure out how they will pay the match.
7:49:28 PM Short Questioned how much the Fire Department will be saving on Dispatch services for a full year. Mayor responded approximately $100,000.
7:49:47 PM Gulledge Stated they need to put the item on the agenda for next week and follow up with a budget review.
7:51:14 PM Presson Presented pay application #5 to Bruce Concrete for phase 2 of the Lakeview Acres Road project in the amount of $48,187.78. Stated after this payment they only have the retainage left to pay.
7:53:58 PM Gulledge Went to next item, 2011 MFT maintenance program.
7:54:22 PM Presson Explained this is approved every year. This year's amount of $217,520.61 includes snow and ice removal, patching, concrete work, ditching, street signs, resealing, etc.
7:54:59 PM Gulledge Commented they can amend this up or down at any time with permission from the State.
8:00:15 PM Gulledge Went to next item, traffic signal master agreement. Explained this is a ten-year agreement with the State for reimbursement of traffic light charges. Stated the new agreement changes the reimbursement schedule from quarterly to annually.
8:06:14 PM Presson Discussed the grass cutting bids. Stated the lowest of four bids is from Lawncomer at $33,390 or $1,113 per cut. Explained they added the remaining right of ways, which were in front of St. Luke's on Main Street, the Bauer right of way just past Mary on the right and the section of Parkview on the east side. Stated the Village will maintain the water treatment plant, Noga Park, East Main and Lakeview Acres Road.
8:16:28 PM Gulledge Went to next item, attendance at the Congressional Prayer Breakfast and purchase of a table of 8 for $160.
8:17:42 PM Gulledge Went to next item, Chamber Auction Friday, April 29, 2011. Recommended a purchase of a Mezzanine package which includes 8 reserved seats for a cost of $450.
8:20:35 PM Gulledge Went to next item, Annual SIMAPC dues of $599, which is 8 cents per capita.
8:22:14 PM Gulledge Went to Calendar Updates. Events were discussed.
8:26:26 PM Gulledge Went to To Do List.
8:27:44 PM Gulledge Went to Trustees' Comments.
8:27:50 PM Bell Stated the Master Gardeners have requested permission to hold an open house event June 30th at Drost park. Next, commented he will be in the Village Hall on Saturday to upload the information for the website.
8:36:34 PM Kostyshock Stated the Public Works Department will be picking up limbs for another month. Stated the Public Works Committee has decided to provide a dumpster at the Water Department Building location for residents to dump debris from the storm.
8:38:25 PM Gulledge Went to Mayor's comments. Stated Maryville School will hold a fund raising auction Friday evening. With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:39:54 PM   The meeting ended.

Respectfully submitted,


Tracy Fenton, Village Clerk

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The Village of Maryville