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Log of Council Chamber on 1/12/2011

Village of Maryville, Illinois

Description Caucus Meeting
Date 1/12/2011 Location Council Chamber
Time Speaker Note
6:30:02 PM Gulledge Called the Caucus meeting of Wednesday, January 12, 2011 to order and asked those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll call of those officers present. Answering the roll call were Trustees Vallino, Schmidt, Bell, Kostyshock, Garcia and Short. Also in attendance were Clerk Fenton, Public Works Director Presson, Police Chief Schardan, Building and Zoning Administrator/Fire Chief Flaugher, and one reporter; Attorney Motil arrived late.
6:30:49 PM Gulledge Called for approval of the December 8th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Vallino. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:31:24 PM Gulledge Stated Trustee Kostyshock has asked to table the purchase of a telescoping lift as listed on the agenda. Further stated he would like to add discussion of the IKE grant information to the agenda. Went to first agenda item, pay request #4 from Bruce Concrete in the amount of $45,763 for Lakeview Acres Road Phase 2.
6:32:30 PM Kostyshock Explained the project will be shut down most of the winter due to weather conditions.
6:33:22 PM Gulledge Went to next item, Schiber Court patching and drainage improvement project bids. Commented they have been working on this item for two years. Explained they received bids in October, which came in low; therefore they went to the State for approval to use the extra funds to extend the project. Explained the State has agreed to add 30%. Explained they are set to award the bid at the Board meeting next week. There were no questions or comments.
6:41:19 PM Gulledge Went to next item, sewer service rates for Wheel Ranch Residents. Explained this is an unincorporated area on the Maryville side of the boundary line agreement.
6:41:59 PM Motil Arrived and was seated.
6:42:36 PM Gulledge Explained many years ago, the IEPA mandated that the property hook to sewers.; however Maryville does not have sewers available in that area. Explained a deal was worked out with Glen Carbon for the property to connect to their sewer; the Water Clerk sends the water usage figures to Glen Carbon each month, who in turn bills Maryville, and the Water Clerk bills the customer. Explained Glen Carbon's rates have raised, so they must pass on the raise to the customer. Explained the ordinance allows for a raise of 10% over Glen Carbon's rates to allow for an administrative fee. Explained any issues with the sewer lines are the responsibility of Glen Carbon.
6:46:26 PM Motil Commented they decided on a percentage over Glen Carbon rates so they would not need to change the ordinance each year. Commented a lot of thought went into the percentage, as they did not want to charge too much only what is fair for the administrative consideration.
6:47:19 PM Schmidt Asked if Maryville is obligated to send a notice to the homeowners that they will be raising the rate.
6:47:29 PM Gulledge Responded they will send a letter to each resident explaining the situation and how the decision was made.
6:49:03 PM Gulledge Commented while on the subject of water rates, the new water rates took effect January 1st and will appear on next month's bill. Stated the new rates are $4.20 for water and $4.40 for sewer.
6:50:19 PM Gulledge Went to next item Intergovernmental Agreement with Glen Carbon Fire Protection District for use of dispatch equipment.
6:50:35 PM Flaugher Explained when making the switch to Glen Carbon dispatch in November, they thought they would need to install new equipment to accommodate fire dispatch and radio; however equipment was already in place with vacant channels so Glen Carbon Fire Protection District offered for Maryville to use it, which requires an intergovernmental agreement. Explained the agreement contained in the packet is agreeable to both parties. Commented there is no fee for use of the equipment. Explained the ordinance must be passed to authorize the Mayor to sign the agreement.
6:53:10 PM Schmidt Asked if there is a clause to allow either party to break the agreement. He was told it is a 60 day notice.
6:55:17 PM Schmidt Asked how the restructure of mutual aid for ambulance service with Glen Carbon is working out. He was told there are no problems.
6:57:02 PM Gulledge Went to next item, creation of Deputy Police Chief Position.
6:57:17 PM Schardan Stated he would like the Village to create this position, the benefits of which are it creates a second person in charge when he is not available, and allows him to groom a successor.
6:58:13 PM Gulledge Commented Chief talked with the respective individuals and all are in agreement. Commented the ordinance follows State statute. Explained normally appointments are made by the Mayor with the approval of the Board; however following State statute, this position is appointed by the Chief.
6:59:45 PM Bell Asked if it will be a yearly appointment.
6:59:57 PM Schardan Stated the appointment is perpetual at the Chief's discretion and it is not necessary to re-appoint each year.
7:00:20 PM Gulledge Commented should the Board feel the situation is not working out, they have the authority to remove the position. Stated the item will be on the Board meeting agenda, and asked Chief to have the individual at the meeting so as to introduce him as Deputy Chief.
7:01:57 PM Short Asked with regard to the ordinance if they need to cite the State statute. Attorney responded they could have but it is not required.
7:02:57 PM Schmidt Asked if Chief was able to secure the cars at the requested prices for which he was given approval last week.
7:03:13 PM Schardan Responded yes, and he is hopeful they will be in by the end of this month. Explained the loan rates will be good until January 31st.
7:03:53 PM Gulledge Went to next item, group health insurance affidavit for employees.
7:04:13 PM Short Commented clarification needed to be made under the dependent section and enforcement of the affidavit. Explained the new form clarifies who does or does not have additional insurance coverage.
7:05:34 PM Motil Commented the only big change is if dependents have other health insurance coverage they can still receive coverage through the Village plan but the employee must pay 100% of the premium.
7:08:40 PM Schmidt Asked if a waiver form for insurance is needed for individuals who do not elect coverage. He was told no.
7:10:12 PM Gulledge Went to next item, IKE Grant resolution. Explained the grant is maxed out at $750,000. Commented the resolution committing local funds shows the construction estimate at $772,046.57, plus $154,209.31. Explained the project is a closed storm water system on Bauer Lane from Route 159 west to Saddlewood. Explained Maryville is not required to commit funds; however it is the opinion of the engineer that if Maryville were will to commit the $154,209.31 they would have a better chance at being awarded the grant. Explained the only place from which he see funds available is Motor Fuel Tax. Stated if Maryville plans to apply, the resolutions must be passed at the Board meeting next week.
7:14:02 PM Bell Asked if installing storm sewers would interfere with any future sewer plans.
7:14:20 PM Gulledge Stated he does not believe so.
7:16:24 PM Vallino Asked if drainage has been an issue there or if the problem is fairly new.
7:16:35 PM Gulledge Stated they have had drainage issues that cause problems with the maintenance of the road.
7:26:00 PM Gulledge After various discussion, the Board agreed they were in favor of placing the item on the Board meeting agenda.
7:27:21 PM Gulledge Went to Calendar Updates. Events were discussed.
7:29:08 PM Gulledge Went to Public Input. There was none. Went to Trustees' Comments.
7:29:28 PM Schmidt Commented the Community Improvement Board held a meeting at which they broke into discussion groups to decide how to narrow down their to-do list into manageable projects. Stated two new members were in attendance, as well as a prospective member who will be put before the Board for appointment at the next meeting.
7:30:42 PM Bell Stated a Civic Plus website design meeting was held today. Thanked Sharon Petty for her work in providing photos. Commented the project is moving forward.
7:31:32 PM Kostyshock Commented his opinion they need to revisit the sign ordinance, as he has noticed several real estate auction signs up around town.
7:34:11 PM Garcia Commented her suggestion that when attending meetings, Police Chief Schardan could sit up front instead of with his back to the door for better security.
7:35:10 PM Gulledge Went to To Do List.
7:35:37 PM Vallino Asked the status of the Fire Department drive pad.
7:35:44 PM Gulledge Responded they plan to cut out one section to find out what is causing the issue.
7:36:18 PM Vallino Asked the status of Fred Winters Park.
7:36:23 PM Gulledge Explained they have not yet received paperwork or funds. Commented he met with Representative Dwight Kay that day, who is checking on the issue.
7:37:07 PM Vallino Asked if the Drost Park drainage was resolved. He was told yes.
7:37:31 PM Vallino Asked the status of the bike trail grant for the Route 159 connector.
7:37:43 PM Gulledge Explained they have been awarded $57,500. Stated they are trying to get a meeting with MCT to work out the issue of eight-foot paths, which would necessitate cutting into the Route 159 walkway.
7:42:16 PM Gulledge Went to Mayor's Comments. Stated he would like to assign Trustees Garcia and Short to work with staff to update the personnel policy. Next stated they have sent letters to the 49 homes affected by the Safe Routes project, detailing plans specific to each property and asking for comments.
7:45:32 PM Bell Commented his hope that residents keep the focus on the safety of children getting from the back of the subdivision to the front.
7:47:19 PM Short Asked if the water bills went out late.
7:47:38 PM Gulledge Responded no, however they have received many similar complaints that residents got them late and suspects a problem with the mail service.
7:49:52 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Short and seconded by Vallino. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:50:12 PM   The meeting ended.
Respectfully submitted,


Tracy Fenton, Village Clerk

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The Village of Maryville