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Village of Maryville, Illinois

Description Caucus Minutes
Date6/14/2006 Location Council Chamber
Time Speaker Note
6:30:03 PM Gulledge Called the Caucus Meeting of June 14, 2006 to order, and asked those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Callahan, Kostyshock and Garcia. Bell was absent. Also in attendance were Clerk Long, Attorney Wigginton, Police Chief Schardan, Village Engineer Juneau and two (2) reporters.
6:31:03 PM Gulledge Called for approval of the May 24th minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:31:36 PM Gulledge Went to Agenda Item #1, Potential Termination of Part Time Police Officers.
6:32:13 PM Schardan Stated his first idea was to terminate all part time employees; however they are short a couple of officers. Stated firearm qualification are now mandated by the training board, which he must submit by June 30. Stated they have contacted Tamburello numerous times; he has not submitted anything. Stated none of the three have submitted anything to verify their qualifications. Stated regarding the three (3) remaining people: Kates is full time in Glen Carbon; Leffler is full time in Worden; the third person is Cindy Robinson, who worked with the Troy Police Department for approximately eleven (11) years and now works for IDOT. Stated she got her firearm qualification and must keep up her Haz Mat and Airborne Pathogens for her job with the State. Stated these are the three part time employees he proposes to keep. Stated the only cost will be $75 to SILEC for training for each officer retained.
6:32:59 PM Gulledge Clarified the only cost to the Village will be $75 multiplied by three employees. Schardan told him that is correct. Gulledge asked Callahan's opinion.
6:33:14 PM Callahan Agreed.
6:33:33 PM Gulledge Asked Trustees their opinion. All agreed. Went to next agenda item, High Service Pump Bids. Explained the reason the information was not included in the packets is because it came across e-mail today, and Mayor was not at the Village to retrieve it. Asked Juneau to discuss the problem with the water service that occurred Tuesday.
6:34:29 PM Juneau Stated he has not spoken with Presson since yesterday; however they dealt with a similar event about a year ago. Stated a safety system was installed that would bypass the SCADA system and detect a low-level condition in the tower and send it via telephone directly to a call list so that it would override everything. Stated Presson commented a similar situation occurred approximately two (2) weeks ago, and the system did work. However, Tuesday, when the SCADA system went down, the backup did not work and Presson had Pedrotti in to find out why.
6:36:30 PM Gulledge Commented he talked with Presson today. Stated a part needs to be replaced for a cost of $5,100. Stated it is something to do with the sending of information. Stated there are two parts; they fixed one, and now the other is bad. Callahan asked if it was an electronic part. Gulledge answered he did not know; all he knows it is something to do with the computer.
6:37:42 PM Garcia Asked why there is no maintenance agreement with the company, as she understood this system is fairly new.
6:37:48 PM Gulledge Answered this part of the system is not new; however he did not know about a maintenance agreement. Garcia suggested they look into it.
6:38:11 PM Juneau Discussed the bids for changing the forty (40) horsepower high service pumps to one-hundred-fifty (150) horsepower pumps and installing variable frequency drives on all three pumps. Stated he recommends these drives; he showed Presson some equipment recently installed for the Bond Madison Company. Stated these drives have been around for a while and will save money in power costs because there is no on and off cycle. Stated they adjust the pumping rate directly in proportion to demand, making the pumps run slower when there is low demand and faster when demand is high. Stated they are only charged for the amperage reading coming off those pumps. Stated five bids were received, ranging from $229,800 to $303,700. Stated Juneau's estimate was $160,000. Stated in looking at the reason for the difference, cost of the removal of the existing high service pumps was in line; replacement of the piping connections was in line; they were way off on the electric work at $15,000, for which the bid came in at $78,500. Stated the variable frequency drives were in line with estimates; the SCADA System changes estimate was $4,000, which came in at $500. Stated the large difference was the electric work, and he cannot explain the difference any other way than to say they "blew it". Stated after the bids were received he had the electrical sub consultant go through the estimate process, and he went through all the items of work on that line item. Stated his total estimate came out to be $78,460. Referred to the information given for the cost breakdown of the lineal footage, trenching, pipes, wires, etc. Stated after this additional work, they feel that the low bid of $229,800 is a good bid. Stated the decision to be made is whether they have the funds to go ahead with the project.
6:41:33 PM Wigginton Arrived and was seated.
6:42:42 PM Kostyshock Commented this is a project that needs to go forward. Stated the Korte bid would still be under the engineer's estimate after adding on the $78,000.
6:43:06 PM Gulledge Commented these are high service pumps, which push the water up-hill. Stated this is part of upgrading the plant to be able to deliver more water to customers and accommodate the expansion of the Village. He asked if Kostyshock is recommending they except the bid.  Kostyshock answered yes.
6:43:48 PM Schmidt Asked how the PSI is general in town.
6:43:56 PM Juneau Answered it has been a while since he looked at them, but he believes they are running around 55 PSI.
6:44:01 PM Schmidt Asked how that is compared to other communities.
6:44:02 PM Juneau Answered it is right in line with where they should be. Commented the pressure should be in the range of at least 45 to 65. Commented they don't want real high pressures; for example, the people at the bottom of the hill need to have pressure reducing valves on their system. Stated water leaves the plant at 125 to 150 PSI. Commented until the water is at the top of the bluff, there is extremely high pressure.
6:44:54 PM Garcia Asked if they will need to take out a loan.
6:44:55 PM Kostyshock Answered they will be able to pay for it.
6:45:04 PM Gulledge Asked the Trustees if they were in favor of accepting the bid. All were.
6:45:27 PM Juneau Commented on good news they recently received. Stated there have been recent discussions regarding upgrading the plant and increasing the capabilities. Stated when the water plant was built over twenty years ago, the filtration capacity of what the EPA will allow to pass through the filters was three (3) gallons per minute per square foot, which gave a plant capacity of two (2) million gallons a day that they can push through the plant. Commented there is a clause in the water regulations that they are limited to three (3) gallons a minute per square foot of area across the filters, of which they have six (6) ten-foot diameter filters. Stated he suggested a pilot study of the plant, providing an analysis of the water quality as it passes through the filters before and after, and if they push the filters to four-and-one-half (4 1/2) gallons per minute per square foot, they could get another million gallons of capacity out of the same plant as it exists today. Stated they submitted an outline of the study to the EPA and requested a permit to push one of the filters at the higher rate for the duration of the study, for which they received a permit. Stated they rented a piece of equipment for approximately $800 from Durkin Equipment so as to monitor the flow rate across that one filter. Stated Presson and his employee's took the readings and tests on a regular basis over a period of two (2) to three (3) weeks and monitored the filter as to how it was running against the rest of the plant. Stated they sent the documentation to the EPA and requested the plant be re-rated to a three (3) million gallon per day plant, which would be rated to pass four-and-one-half (4-1/2) gallons per minute across the filters. Stated two weeks ago they received a letter from the EPA that did re-rate the plant. Stated this is important news for a very low cost. Stated now they will need to upsize the low service pumps; he believes they can pump both low service pumps at one time so as to run more water across the plant than they ever could before. Stated re-rating the plant for such a minimal cost is substantial.
6:48:47 PM Callahan Asked if the filters need to be updated or can they just put more pressure on them.
6:48:51 PM Juneau Answered they can put more pressure on them and run more water across them. Stated with the possibility of building a new water tower, they may have to make treatment plant improvements to add more softeners.
6:49:20 PM Gulledge Commented this is an ongoing project. Stated they are working on many similar projects at the Public Works meetings in an attempt to solve issues before they become problems.
6:49:35 PM Callahan Asked what the present capacity is for the water softener.
6:49:42 PM Juneau Answered they have been running them at about 1.4 to 1.5 million gallons per day. Stated they run a certain percent flow across that. Explained that by running more water through there, they are causing them to regenerate more often. Stated that is why they need to get them down so they are not constantly regenerating.
6:50:14 PM Gulledge Explained that they will be able to soften three million gallons.
6:50:17 PM Juneau Clarified that will be with the improvements they will make. Commented because of the substantial cost, he is proposing an IEPA loan. Went to his next issue, stating upon going through the ordinance, he noticed a change that needed to be made.
6:51:22 PM Gulledge Commented the reason for the change is because they were having trouble with some developers submitting as-built plans.
6:51:57 PM Juneau Stated the change that was made to the ordinance approximately a year ago, was to require a developer to have all of his as-built plans before any building permits would be issued. Stated they were running into situations where houses were built and residents moved in and the Village did not have the as-built plans for the subdivision i.e., where the T's were located, changes made during construction, etc. Stated in order to force the developers to provide that information in a timely manner, a clause was added to the ordinance that said ". . . upon completion of the improvements, and prior to issuing any building permits, the sub divider/developer shall file with the administrator of said plan showing the as-built configuration, details of any deviations from the approved plans for review by the Building/Zoning Administrator." Stated included in the ordinance is that the developer has to post his letter of credit in order to get his final plat signed. Stated when the final plat is signed, he can start selling lots in that subdivision, even though all of the improvements have not been completed. Stated the Village has the money on-hand of the estimated value of the improvements so that if that contractor could not complete the subdivision for any reason, they would revert to his bond or letter of credit and complete the improvements. Stated this means these developers are putting up a substantial letter of credit for these subdivisions. Stated saying that the Village will not issue any building permits means the developer cannot start doing anything until all the infrastructure is done. Stated in that case, he does not need to issue a bond or letter of credit because he can't do anything until he is done. Stated for this reason, his recommendation is that this requirement runs contrary to the requirement to issue the letter of credit. Stated his opinion that once the developer issues the letter of credit, the Village should let him start selling lots and building houses, but would not issue occupancy permits until submittal of as-built plans.
6:55:57 PM Wigginton Asked what generated this change.
6:56:13 PM Juneau Answered they now have a development that is ongoing where they have been putting a lot of the infrastructure in without posting their letter of credit. Stated they also have posted all the payments that paid for the inspection of their work. Stated their work is being installed and inspected, yet the plats have not been signed.
6:56:24 PM Wigginton Asked how they can be doing the work if the final plats have not been signed and they haven't posted their letter of credit.
6:56:31 PM Juneau Answered they are doing it entirely at their risk.
6:56:32 PM Wigginton Stated he doesn't understand, as they should not be doing any work if the final plat is not signed, recorded and the letter of credit posted.
6:56:42 PM Juneau Answered they can build infrastructure improvements without the final plat being signed.
6:56:52 PM Gulledge Commented if something is wrong when the Village does the walk-throughs, they run a risk.
6:56:59 PM Juneau Commented further that the Village will never sign the plat, and the developer has done everything at their risk.
6:57:06 PM Wigginton Commented he still is not following the explanation. Stated the last line of the letter states "this will allow homes to be constructed along with unnecessary infrastructure development . . ." Asked is if he is suggesting when they sign the final plat and post their letter of credit, they can start issuing building permits and other smaller developers can purchase the lots and build the homes. Juneau answered that is correct. Stated in that case the prime developer is going to be responsible for the infrastructure. Asked won't that create a situation where homes are being built when roads are not yet poured.
6:57:46 PM Juneau Answered that is correct, and does happen. Stated that is the way the old ordinance read.
6:57:52 PM Wigginton Answered that is why they changed it.
6:57:57 PM Juneau Answered if they posted their bond, they should be allowed to start selling lots. Explained they can start selling lots when the final plat is recorded; the final plat can be recorded without the infrastructure being installed.
6:58:18 PM Wigginton Stated the letter of credit is the security that it is done completely and correctly. Stated the reason it was changed is to avoid having the prime developer working on infrastructure and other contractors getting in the way or building homes on dirt or gravel roads and then taking the gravel and dirt and spreading it all through the Village. Commented he does not know if he would recommend going back to the old way, but he would have to research it further. Commented he does not understand why they would have to wait until as-built drawings are submitted before issuing building permits.
6:59:12 PM Juneau Answered that is the way it reads right now.
6:59:13 PM Wigginton Answered that is not the way it is being applied in practice. Stated if it is, he is not aware of it.
6:59:23 PM Juneau Commented they currently have a developer ready to bring in a substantial amount of money, and the question came up as to why he is posting the money, as he is not going to be able to do anything more, sell anything, or build another building in that subdivision, because he can't do anything until it is all done. Stated most normal developers build just ten (10) lots at a time and go with first addition, second addition, etc. so it works where everything will keep up; this developer is doing a whole development at one time, which is why the questions came up.
7:00:17 PM Wigginton Answered he does not know who that developer is, and wonders if it is the same developer that has been calling him for months trying to get around the ordinances. Stated the reason they have to post the letter of credit is because they have always required same at the time of signing of the final plat.
7:00:43 PM Junea Answered, as he understands, that is not the issue; the developer understands they have to post the bond.
7:01:01 PM Callahan Asked if this is the developer to which they issued a building permit last week to build one home.
7:01:04 PM Gulledge Answered yes. Stated the ordinance allows them to do that. Stated right now, because the plat has not been signed or recorded, it is just one big lot on which one house can be built. Stated they will not get other permits until the plat is signed.
7:01:19 PM Callahan Asked if the developers building other communities are alarmed when they do this.
7:01:30 PM Wigginton Answered he does not know. Stated he does not understand the need for the change at this point if in practice it is working. Asked if the building department is not issuing a building permit until as-built drawings of the improvements are submitted. Juneau started to answer that this is the requirement of the ordinance. Wigginton interrupted, saying he knows what the ordinance reads.
7:01:49 PM Juneau Answered they brought the issue to his attention that they are doing exactly what this paragraph says, and he questions why they are doing it that way; he questions if that is really what the Board intended with the ordinance.
7:02:02 PM Wigginton Answered he does not know, as this is the first he has heard of the issue. Stated he knows why they changed the ordinance to read the way it does currently. Stated he has not heard a strong enough argument that would convince him to change it back just to appease one developer.
7:02:24 PM Callahan Asked if the developer is doing more than earth moving.
7:02:27 PM Juneau Answered the way the ordinance reads, it is possible that a developer can have all infrastructure in place, i.e., roads, water, sewer, gas, etc., and then come to the Village to sign the plat without ever having posted a bond. Callahan questioned the reference to "never". Juneau answered he would have to post a maintenance, but not have to pass the construction part.
7:03:11 PM Callahan Commented this is a way for someone to build something without following Village ordinance.
7:03:16 PM Juneau Answered that follows the ordinance; they can build everything and not post a letter of credit for the construction.
7:03:24 PM Gulledge Explained it is all at the developers own risk. Stated the Village will get the 25% maintenance; the developer is not going to get anything without making sure the Village has okayed what he has built.
7:03:36 PM Callahan Asked how they can approve something that is already built.
7:03:39 PM Juneau Answered because they are watching it as it goes in, and the developer has paid the inspection fees.
7:03:45 PM Wigginton Answered, just so everyone understands, the first letter of credit is for construction. Explained the engineer comes up with an estimated cost of public improvements, i.e., roads and sewers. Stated after they receive that figure from Juneau, they send it to the developer, tacking on the percentage fee of 4% for inspection. Stated at that time the developer is told they need to post a letter of credit equal to that amount. The reason for this is to make sure the improvements don't get started, and not completed. Stated if they don't complete it, they have done it all at their own risk, because the Village has not signed a final plat and the developer cannot sell anything. Stated they would never sign a final plat without a letter of credit. Stated the second phase is when the improvements are finished, and the Village engineer performs a final inspection on all the infrastructure. Stated at that time, the developer can reduce the letter of credit from 100% to 25% for maintenance. Stated the Village keeps that letter of credit for three (3) years. Stated he would have to look at this issue a little further. Stated he understands what Juneau is saying; however he does not know if he could recommend the change.
7:05:38 PM Juneau Stated his recommendation is that the ordinance still would have "teeth" because nobody could move in to any of the homes, but the existing developers already under the old ordinance could still do it.
7:05:49 PM Wigginton Answered the reality is that they will have homeowners who have purchased and built homes and sold their previous home, who will be coming before the Board asking to be given an occupancy permit because they were not aware any of the issues were going on. Stated what has then happened is that the Village has created that situation.
7:06:18 PM Gulledge Commented he can see Wigginton's point.
7:06:20 PM Wigginton Went on the to explain, based upon years of experience, he can see that this Board will be caught between enforcing its ordinance and listening to a sympathetic story, at which point they will start making exceptions.
7:06:40 PM Gulledge Commented, looking at it that way, he believes the safest thing to do is to not make any changes or take it under advisement and do further review.
7:06:47 PM Juneau Answered his opinion that it needs to be taken under advisement, as there are current situations in process.
7:06:53 PM Callahan Asked if it these are with the same developer.
7:06:54 PM Juneau Answered no; however they have two sets of rules in some developments.
7:07:03 PM Wigginton Commented he is not saying the idea is not based on reason; however he knows the reason they wrote it this way, which was to protect both the Village and future homeowners to make sure all the infrastructure is put in correctly. Stated he would be happy to meet with Juneau to discuss it further.
7:07:35 PM Callahan Asked if it is wise to allow somebody to come in and build just because they have more money than the next guy.
7:07:41 PM Wigginton Answered they haven't subdivided the property, so it is still considered one lot and that developer can put whatever they want into it.
7:08:00 PM Callahan Answered he understands, however they are allowing roads to be built, etc.
7:08:12 PM Gulledge Explained, again, these improvements are at their risk. The Village has not yet signed off. Stated they have inspectors because they are paying the 4%. Commented in fact, this developer has sent a letter asking for overtime, as they have worked weekends and they paid, in addition to the 4%, the overtime to Juneau's people to do inspections on weekends.
7:09:13 PM Wigginton Commented the first letter of credit is simply for completion. Stated he will have to review this situation, as he was not aware it was occurring. Stated he will look at it and go from there.
7:09:43 PM Schmidt Asked why the final plat has not been signed.
7:09:47 PM Gulledge Answered because they don't have their letter of credit.
7:09:52 PM Garcia Asked why they don't have it.
7:09:53 PM Gulledge Answered because it is a lot of money.
7:10:09 PM Limberg Asked if they were aware of the ordinances before they started.
7:10:09 PM Gulledge Answered yes, as they were told multiple times.
7:10:15 PM Callahan Commented what he is hearing is that they have been calling for months trying to figure out a way to get around it.
7:10:18 PM Wigginton Answered no, that is a different developer. Commented the developer to which Callahan is referring has not started any construction as yet.
7:10:36 PM Callahan Asked what is going on over the high-powered gas line on the road to the water plant with all the digging.
7:10:42 PM Juneau Answered they are putting in a lift station and forced main for the next addition to Remington. Callahan commented the digging is right on top of the gas line. Juneau answered it is within fifteen (15) feet. Commented they called the engineer and said they need to check out the clearances. Stated they are going to watch the situation.
7:11:03 PM Gulledge Interrupted the meeting temporarily to stop a youngster from throwing rocks outside.
7:12:23 PM Gulledge Went to next agenda item discussing budget amendments.
7:12:34 PM Garcia Asked if information was included in the packets.
7:12:35 PM Gulledge Answered he had not had a chance, as he had not been feeling well. Asked Schmidt to explain.
7:12:58 PM Schmidt State his understanding is that if items need to be added to the budget, they need to amend the originally filed budget. Stated since this is really a "practice" budget, he is not sure how far they actually have to draw the process out, but he believes it is good practice to go through the initial steps so as to know what to do in the real situation. Commented they probably don't need legal help with the practice budget.
7:13:24 PM Gulledge Stated his agreement; he believes they can simply make a motion and second.
7:13:38 PM Wigginton Explained all they need is a resolution, for which Jolene has forms on file that will suffice.
7:13:51 PM Gulledge Stated the amendments needed are for the maintenance contract on the defribulators, and the hiring of Tracy Fenton. Stated they will put the figures together and present it to the Board, at which time it is a matter of a yes or no vote. Stated after that Jolene will give them a new budget worksheet to show where they are on the process.
7:14:19 PM Schmidt Asked Wigginton if something needed to be filed with the county if this were a true budget.
7:14:24 PM Wigginton Answered no; they have no obligation to file the budget with the county, as it is all internally. Stated internally they would prepare resolutions so as to have a permanent record that they have adjusted or transferred money among accounts.
7:14:44 PM Gulledge Commented he knows when Collinsville does it, they do it by amendment. Commented, as Wigginton said, the Village can do it however they want.
7:14:54 PM Wigginton Commented it is a resolution amending the budget to include the following items, or the transfer from this fund to that fund.
7:15:02 PM Gulledge Stated he and Schmidt will get the numbers together and include it in the packet Tuesday so the Board has a chance to review it before the Board Meeting.
7:15:22 PM Gulledge In the absence of Bell, stated there is a change order #4 for Firemen's Park comfort station in the amount of a $3,174.00 deduction, which means they are actually getting money back on the contract price. Explained the contractor only used $1,826 of the $5,000 allowance for the new underground electrical service at Firemen's Park; therefore they are giving a credit of $3,174.00 from the overall contract. Asked the Trustees if they had a problem with that. None did. Stated they will place the item on the agenda for the Board meeting. Went to final pay application #4 for Firemen's Park comfort station. Stated he, Flaugher and Presson walked through it with the representative from Henderson, and they did not have any major complaints other than they wanted him to check on the contract on the toilet dispenser. Stated they got plastic, and they think they were supposed to be metal. Stated the architect will check on the item. Stated the faucets are the regular type that turn on and off; he had specifically asked for the type with a shut-off to where they cannot be left on. Stated the architect will check on that also. Stated there was one toilet stool in the men's room that keeps sticking. Stated he will get answers on all three of these issues, but they will place the final payment of $9,489.22 on next week's agenda. Commented it really looks nice. Went to next agenda item, adoption of prevailing wage laws.
7:17:49 PM Wigginton Commented the ordinance is attached, and is the standard ordinance the Village is required to adopt in the month of June each year. Stated after adoption it will be filed and posted.
7:18:04 PM Gulledge Asked if there were any questions. There were none. Stated the item will be placed on the agenda for the Board meeting. Went to next agenda item, and asked Callahan if it refers to the old tractor they used to drag with. Callahan indicated he was not sure. Gulledge stated this came up a couple of years ago, and the Board never went any farther on the issue. Stated the tractor has not been used in over three years, and was one that belonged to the Village for which they have no paperwork or title. Stated it was at the Village for years before he even came to the administration. Commented when he and Callahan ran the Khoury League, the League paid to have it fixed and updated. Stated to date it has not been used for three years and is sitting on Village property. Stated he has had offers to purchase it over the years. Stated he told the most recent inquiry that he was not sure if it runs. Commented he has a price in mind, although he declined to reveal it now. Stated he would like to get rid of it, and would like to advertise it in the Gazette for purchase as is and can be viewed at the Village Hall, with sealed bids being given to Presson or Clerk Long.
7:19:52 PM Wigginton Stated they have to do it by ordinance.
7:19:55 PM Gulledge Answered he understands, although he is not sure where they will get the information on it. Wigginton answered they will declare it surplus. Comments were made as to the age of the tractor. Gulledge asked if anyone had a problem with his idea. No one did. Stated they will make the decision based on the bids received. Commented he will call the individual that inquired to inform him of the plan. Went to Public Input and asked if anyone in attendance would like to address the Board. No one did. Went to Calendar Updates.
7:20:50 PM Schmidt Commented there was no Economic Development Committee meeting this month, but one will be scheduled for July.
7:20:58 PM Garcia Asked if it was cancelled. She was told yes.
7:21:04 PM Gulledge Commented on the Homecoming event scheduled in July. Commented that the Board received information on the Mayor's Picture Presentation, and asked that they do their best to attend on the 8th. With no further input, went to To Do List, page 1. There were no comments. Went to page 2. There were no comments. Went to page 3. There were no comments. Went to Trustee's Comments.
7:22:38 PM Schmidt Apologized to the Board that he did not have this item on the agenda; he spoke with Wigginton regarding a display permit issued for a business on Route 159. Stated he has a couple of problems with this permit, the main issue being that it was issued as a permanent permit. Stated per the ordinance that they spent months drawing up, in order for a permanent permit to be issued the request must go before the Planning Commission and ultimately voted on by the Village Board.
7:23:52 PM Wigginton Apologized to Schmidt, as he has not had time to research the issue. Stated he is not going to make public comments regarding his legal opinion as to whether the permit was properly issued. Stated he will review the ordinance and the permit and talk with the Zoning Administrator to find out whether the ordinance was followed. Stated if it was not followed, the permit may be void. Commented he will be at the Village Hall tomorrow all day.
7:24:43 PM Schmidt Commented he has a suspicion there may be another similar situation, but he has not obtained a copy of the permit yet.
7:24:55 PM Garcia Asked where this is.
7:24:59 PM Gulledge Answered it is B&C Equipment.
7:25:14 PM Callahan Commented on the memo from Chief Flaugher to induct fifteen (15) new firemen next week. Stated they have been interviewed by Flaugher and all the Assistant Chiefs. Commented his belief that Gulledge knows almost every one. Gulledge answered he knows four or five, but not all. Callahan commented he knows some names as well. Stated he saw one Collinsville address, but assumes it is in the Fire District. Gulledge answered it is. Asked if anyone had questions.
7:25:53 PM Garcia Asked if the Fire Department runs background checks on volunteers.
7:26:04 PM Gulledge Answered he does not know that they do background checks; however they do get physicals and are interviewed.
7:26:09 PM Garcia Suggested it might be a good idea to run a background check.
7:26:12 PM Gulledge Commented it wouldn't hurt. Asked the other Trustees their opinion.
7:26:28 PM Callahan Asked if there is enough time to do it before the induction.
7:26:32 PM Gulledge Answered no, and true background checks cost money and must be sent off.
7:26:42 PM Schmidt Commented the individuals need a valid driver's license.
7:26:45 PM Gulledge Commented simple things can be checked, but a true background check would not be back for a while.
7:26:54 PM Callahan Asked if they have ever done this for the Fire Department.
7:26:56 PM Gulledge Answered not to his knowledge.
7:27:00 PM Garcia Commented with things that go on in this country today, it might be a good idea.
7:27:07 PM Wigginton Commented he thought the personnel policy includes something about use of Village vehicles and a reference to a driver's license check.
7:27:37 PM Limberg Stated during the probationary period, they have to pass an additional test to drive the fire truck, as it is a special license.
7:27:48 PM Gulledge Commented if everyone is in agreement they can ask the Chief to run a simple background check, although he can't promise it, as he has never done one. Commented he cannot guarantee it will be done in a week.
7:28:08 PM Garcia Reiterated her opinion that it is a good idea.
7:28:18 PM Callahan Commented he does not have a problem with it; however he thinks Flaugher wants to have them on the Department before the picnic.
7:28:33 PM Garcia Stated the Employee Appreciation Day picnic has been cancelled due to lack of participation.
7:29:05 PM Gulledge With no further business to come before the meeting, called for a motion to adjourn. Motion was made by Limberg and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:29:34 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

Produced by FTR Log Notes

The Village of Maryville