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Log of Council Chamber on 1/26/2011

Village of Maryville, Illinois

Description Caucus Meeting
Date 1/26/2011 Location Council Chamber
Time Speaker Note
6:30:03 PM Gulledge Called the Caucus meeting of Wednesday, January 26, 2011 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll of those officers present. Answering the roll call were Trustees Vallino, Schmidt, Bell, Kostyshock, Garcia and Short. Also in attendance were Clerk Fenton, Attorney Motil, and Public Works Director Presson.
6:30:46 PM Gulledge Called for approval of the January 12th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Bell. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:31:17 PM Gulledge Went to first agenda item, ordinance prohibiting wells in a defined area. Explained the ordinance was prepared and proposed by a group working on the Herzing property, which has environmental issues from leaking gas tanks underground. Stated in order for the property owner to get a mitigation, the IEPA is requiring the ordinance be passed. Stated he has discussed the item with Juneau and the IEPA. Stated Juneau indicated Maryville could ask for a fee to pass the ordinance, and $1,000 would be a fair price. Stated the company indicated they would be willing to pay restitution, although no prices were discussed. The Board was in favor of passing the resolution in exchange for some type of restitution, which the mayor will negotiate.
6:42:18 PM Gulledge Went to next item, Change Order #11 to Plocher Construction for water system improvements in the amount of $4,823.38.
6:42:36 PM Presson Explained the change order is for the fittings outside of the water tower that connect to the booster station piping and includes material and labor. All were in favor.
6:43:42 PM Kostyshock Asked with the break in the weather if the work will be done on Lakeview Acres Road.
6:43:54 PM Presson Explained the it depends on moisture levels of the ground. Commented his opinion they will not be able to finish.
6:44:10 PM Schmidt Asked Presson's opinion of slatting the fence around the pumping station by Subway Restaurant
6:44:18 PM Presson Explained they have looked at the issue in the past and decided against it due to the emergency beacon located there, as well as security issues with being able to see whether someone is inside the fence.
6:46:14 PM Gulledge Went to next item, Village Hall marquee antennae.
6:46:22 PM Bell Explained the electronic marquee has lost signal to the control board, necessitating installation of a booster antennae. Showed the antennae to the Board, which is quite large. Explained the options are to either mount it on the sign or on a pole near the sign. Explained in mounting it to the sign they can position it so as oncoming traffic will likely not even notice it. Commented mounting to a pole will involve a charge for labor and additional equipment; mounting to the sign is at no charge. All were in favor of mounting the antennae to the sign.
6:50:44 PM Gulledge Went to Calendar Updates. Events were discussed.
6:51:17 PM Gulledge Went to Public Input. There was none. Went to To Do List.
6:51:37 PM Schmidt Commented they have not started on the budget yet, but will be working on it shortly and will bring to the Board to discuss.
6:52:11 PM Bell Asked the status of the Fire House improvement project.
6:52:19 PM Gulledge Stated he is waiting for architect drawings from the Chief. Asked Short to follow up.
6:52:37 PM Gulledge Went to Trustees' Comments.
6:52:43 PM Vallino Stated a Zoning Board of Appeals meeting was held at which plans were approved for Casey's.
6:53:01 PM Gulledge Stated the Planning Commission approved the Zoning Board recommendations. Stated the resolution to accept the final plat will be on the Board meeting agenda next week.
6:54:56 PM Schmidt Stated his opinion they need to put discussion of the sign ordinance as it relates to political signs on the next Caucus agenda as changes need to be made in order to comply with new State Statutes.
6:55:36 PM Bell Commented when discussing the budget, they need to include funds to replace some older PCs. Next, stated a website content and design meeting was held that day. Stated worksheets are due to Civic Plus by March 18th. Explained the current contract includes 50 pages and 250 elements; upon initial analysis it looks like they will need closer to 100 pages and 500 elements. Explained the options are for Civic Plus to develop the top 50 pages, and Clerk Fenton to develop the rest; however that will result in a lot more time invested by Fenton and Bell. Stated a price of $1,450 has been quoted for Civic Plus to develop an additional 50 pages and 250 elements. Stated he recommends this purchase.
7:01:49 PM Gulledge Commented they need to approve the expense so as to have a record. All were in favor of putting the item on the Board meeting agenda.
7:07:03 PM Kostyshock Commented on the good job done by the Street Department on the snowy/icy roads.
7:09:45 PM Gulledge Went to Mayor's Comments. Explained he distributed a copy of an ordinance passed in December 2009 approving a five year term loan from Madison County Community Development for $200,000. Explained it has been determined they will only need a $75,000 loan; however because the ordinance does not include the clause "up to $200,000" they will have to pass an amendatory ordinance changing the amount. Next, stated he and Trustee Schmidt attended a Trotter's Run Homeowners Association meeting, at which they were asked to review street light issues at Calico Lane and Iron Horse Road. Stated he and Schmidt agree a light is needed at Calico, but do not think there is an issue at Iron Horse. Stated they will get figures together for a light at Calico and will bring them before the Board for discussion. Stated the Association also asked about the possibility of removing a couple of the center islands along Iron Horse, as some residents are having issues backing out of their driveways. Stated his recommendation is to tell them they are free to do so only if they agree to do it totally at their expense, with Village supervision, and that the resulting patch of road is completely compatible with the existing road. The Board was in favor of this response.
7:24:04 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:24:28 PM   The meeting ended.
Respectfully submitted,


Tracy Fenton

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The Village of Maryville