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Village of Maryville, Illinois

Description Caucus Meeting
Date10/24/2007 Location Council Chamber
Time Speaker Note
6:31:43 PM Gulledge Called the Caucus meeting of Wednesday, October 24, 2007 to order and asked those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Kostyshock, and Garcia. Also in attendance were Deputy Clerk Fenton, Building and Zoning Administrator/Fire Chief Flaugher, Public Works Director Presson, Comptroller Brussatti, and two reporters.
6:33:23 PM Gulledge Confirmed a quorum. Called for approval of the October 10, 2007 meeting minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the clerk. There were none. Motion to approve was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:32:50 PM Gulledge Went to first agenda item, Planning Commission items, and asked Flaugher to discuss, as Limberg was unable to attend the meeting.
6:33:02 PM Flaugher Stated the information was provided to the Trustees. Stated there were two items on the agenda: First, a recommendation from the Planning Commission for the construction plans of Timber Creek, Stonegate Estates Second Addition and Stonebridge Woods Third Addition. Stated that item was recommended for approval by a vote of four to none. Stated he included the recommendation carries the stipulation that the four items listed in Juneau's letter dated October 22, 2007 be addressed before the item comes before the Board for approval on November 7th. Stated the developer has agreed. Stated he has a copy of the construction plans available for review. Stated if any Trustee has questions or comments before the Board meeting, they can contact him for information.
6:34:31 PM Gulledge Asked for any questions. Explained this is a permit for construction.
6:34:46 PM Flaugher Added normally construction plans and final plats are approved together; however they decided to modify the final plat so as to construct in multiple phases. Stated they are re-drawing the first phase and want to get the construction plans approved to begin construction on water, sewer, streets, etc. Stated they should be in next month with the final plat, which will be the first phase. Limberg asked how many phases they are planning. Flaugher answered he believes two. Commented the reason they decided on more than one phase is that there is a new law on the books regarding empty lots being taxed in a certain way.
6:36:08 PM Gulledge Asked for further questions. There were none. Went to Executive Plaza Lots 1, 2 and 3.
6:36:18 PM Flaugher Stated this is the development plan for the remaining three lots in Executive Plaza. Referred to the letters from Juneau. Explained Dutton reviewed this as a final, which is why there are so many comments on the review letter. Stated they then realized the developer was only asking for preliminary approval, and went through the requirements for submittal of a preliminary and the only item that is required is Number 6 on the letter for lots 1 and 2: They need to show service to the existing water main. Stated the Planning Commission recommended with the condition that item 6 on the letter dated October 10th for lots 1 and 2 be resolved, to which the developer agreed. Stated the last item in the packet is Resolution 2007-17 to approve the preliminary development plan. Stated under conditions he noted the service to the existing water main be shown on lots 1 and 2. Stated this will be on the agenda for November 7th. Stated he has a copy of the development plan available for review.
6:38:12 PM Gulledge Asked for any questions. There were none. Asked for other questions for Flaugher. There were none.
6:38:51 PM Gulledge Went to next item, Buscom Service Contract, which Trustee Bell has requested be tabled due to his absence. Went to next item, IMLRMA Contribution, and asked Brussatti to discuss, as there is a significant increase in rates.
6:39:21 PM Brussatti Stated he distributed a packet of information on this item. Stated the agent came in for a meeting due to an over 33% increase in liability and workmen's comp insurance. Stated it is because of the significant workmen's comp claims as well as a number of recent vehicle accidents. Stated they have also had a 12% increase in payroll, which will automatically drive up workmen's comp. Stated in addition, they have added a lot of buildings and pavilions, causing the company to insure almost $9 million worth of property, as well as $2.5 million in automobiles.
6:40:43 PM Gulledge Explained this year the IMLR payments are $138,287.80 or they can make two payments for a total cost of $141,110. Stated last year they paid $103,733, so the cost has gone up by $35,000. Stated this is attributable to growth, new hires, workmen's comp rate and accidents and injuries. Explained there are two ways to pay: They will save $3,000 by paying the bill all at once by December 14th, which would be his recommendation.
6:42:11 PM Brussatti Corrected if they take the 2% discount, they have to pay it by November 16th, otherwise they have until December 14th.
6:42:50 PM Garcia Asked why there are two bills.
6:44:00 PM Brussatti Stated she is referring to the mini-max invoice.
6:43:17 PM Gulledge Explained a mini-max payment is the Village would take a chance that things will go down for workmen's comp, no new hires, no new buildings. Stated they know they are putting up two more pavilions and will probably hire two to three more people. Stated his recommendation is not to take that action, as if they take it and have additional claims instead of the bill being $138,000 it goes to $161,000.
6:44:53 PM Gulledge Asked for other questions.
6:44:57 PM Garcia Asked if the company gave any ideas how to bring the rate down.
6:45:09 PM Brussatti Stated if they bring down the workmen's comp and accident claims. Commented they were very fortunate that they were able to get FEMA to pay for the storm damage this year, as that would have driven the rate to well over $200,000.
6:45:32 PM Gulledge Commented they didn't pay for all of it, as the Village had to take care of the generator.
6:45:38 PM Brussatti Agreed they are still debating on the generator because they cannot get CK Power to say the storm caused the damage. Garcia clarified her question is did the company give any ideas how to keep those figures down. Brussatti responded they are having monthly safety meetings. Stated with the addition of buildings, equipment, vehicles and employees, there is no choice but for rates to go up.
6:46:34 PM Gulledge Commented the bottom line is the workers and drivers need to be more careful, including Police, Fire, Public Works, etc.
6:47:09 PM Limberg Commented it comes down to claims, which they need to keep down.
6:47:43 PM Gulledge Stated they are working on the issue; however the issue lies with the employees' ability to be more careful.
6:48:06 PM Brussatti Commented the distributed information gives a breakdown of each department, what their ratio is, the premium for each, etc.
6:48:36 PM Gulledge Asked for other questions. Stated his recommendation is to pay $138,287.80 at the next Board meeting so as to take advantage of the 2% savings. There were no questions. Went to next item, Pay Request #14 and asked Presson and Kostyshock to discuss. Before the discussion, commented as there are only three Trustees in attendance, they will table the Water and Sewer Rate Review and bring it back on November 14th.
6:49:47 PM Presson Stated Pay Request #14 is to Petroff Trucking for Old Town Roadway Improvement in the amount of $106,082.27.
6:50:00 PM Gulledge Asked for any questions. There were none. Stated the item will be placed on the Board meeting agenda. Explained this is not the last payment; however they are getting close. Went to next item, Change Order #3.
6:50:30 PM Presson Stated Change Order #3 is to Petroff Trucking for Old Town Roadway Improvements in the amount of $1,058.02 for the caulking around the Firehouse parking lot.
6:50:50 PM Gulledge Explained that is the seams where the pavement was put down at the firehouse to water seal the joints. Stated this is more labor than material. Explained Village personnel were too stretched to do the work. Asked for any questions. There were none. Stated the item will be placed on the Board meeting agenda. Asked for any questions for Presson. Asked Presson to up date the Board on the Old Town project.
6:51:44 PM Presson Stated Petroff is doing the final overlay and was able to get a good portion of Donk, Union, and Zupan finished. Stated expected completion is within the next 7 days.
6:52:01 PM Gulledge Commented it looks good.
6:52:22 PM Kostyshock Commented they got approximately 90% of Zupan done and are only 30 to 40 feet short.
6:52:35 PM Gulledge Commented it looks nice. Asked for other questions. There were none. Presson commented the new signs were ordered today and the company is going to be contacted to see if the they are in stock; if so they can expect delivery within the next week.
6:53:27 PM Gulledge Reiterated the Water and Sewer Rate Review will be tabled to November 14th. Explained they do not have an extra computer to review Calendar Updates. Commented there is no meeting next Wednesday due to the Halloween celebration, and the Halloween party sponsored by the Police Department at the Maryville Elementary School from 6:00 p.m. to 8:00 p.m. Encouraged Maryville residents to attend. Asked for other comments. There were none. Went to Public Input. There was none. Went to To Do List, page 1. Commented they are close with the Police Union contract. Explained they are talking within their membership about where they are on a tentative agreement. Went to page 2. There were no comments. Went to page 3. Commented there is a Public Works Committee meeting tomorrow at 8:30 am. Went to Trustees' Comments.
6:55:51 PM Kostyshock Commented they are progressing well on the Old Town streets. Commented East Main Street will be last to be done.
6:56:24 PM Garcia Asked how far down East Main they will go.
6:56:29 PM Gulledge Responded just past Lange. Went to Mayor's Comments. Stated he received part of an agreement with Ameren and the State of Illinois regarding the electric rate relief plan. Stated he put the Village in for an opportunity to change the 400 watt mercury vapor fixtures to 250 high pressure lights, similar to what is in the parking lot. Stated they will be free to communities. Stated they have not said how many are available to each community, but he put in for conversion of all the lights. Explained the light is brighter and easier to see in foggy or snowy weather. Explained each one they can get converted at no cost to the Village will be a savings of $43 in electric rates per year, per light. Next, commented Juneau will be in attendance at the next meeting on November 14th to discuss the status of the Bauer Lane Sewer. Stated he hopes to have information to the Trustees before the meeting. Commented the issue needs to be resolved. Commented Trustees should call with comments after receiving the information. Next, stated Wigginton has asked him to distribute a packet from the Illinois Municipal League regarding the new 2007 Cable and Video Competition Law. Stated Wigginton would like to discuss the issue at the November 28th Caucus meeting.
6:59:54 PM Garcia Asked to whom they are to report street lights out.
7:00:01 PM Gulledge Responded Police Department or Presson. Explained Presson and Clint Jones make the calls.
7:00:41 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Kostyshock and seconded by Garcia. Voting on the motion: Limberg - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:00:56 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

Produced by FTR Log Notes

The Village of Maryville