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Village of Maryville, Illinois

Description Caucus Meeting
Date 3/12/2008 Location Council Chamber
Time Speaker Note
6:30:23 PM Gulledge Called the Caucus meeting of Wednesday, March 12, 2008 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Deputy Clerk Fenton, Attorney Wigginton, Public Works Director Presson, three (3) reporters and three (3) residents.
6:31:11 PM Gulledge Asked for a moment of silence in memory of Collinsville Mayor Stan Schaeffer.
6:31:28 PM Gulledge Called for approval of the February 27th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:32:03 PM Gulledge Went to first agenda item, Bids for Route 157 Water Main Improvement Extension. Stated the bid is below the engineer's estimate. Stated they are recommending Haier Plumbing & Heating, Inc. in the amount of $61,546.77. Explained the bid as read was different due to an addition error. Explained this is for a 14 inch main along 157 across from the water plant. Stated they are upgrading the line to tie into the Stonebridge Subdivision. Stated it will help water pressure around town.
6:33:21 PM Presson Pointed out the location on the map displayed via GIS.
6:34:17 PM Gulledge Asked for any questions or comments.
6:34:21 PM Kostyshock Commented this is a good bid, as it is $14,000 under the engineer's estimate. Stated they have worked with the bidder before.
6:34:59 PM Schmidt Asked if they are trying to have the project done by a certain time.
6:35:01 PM Presson Stated the project will not be started until next fiscal year.
6:35:26 PM Gulledge Asked for other questions or comments. There were none. Stated both the Public Works Committee and engineer are recommending award of the bid to Haier Plumbing and Heating for $61,546.77. Stated the item will be placed on the Board meeting agenda. Commented the Public Works Department is finishing up on the 2007 PEP Grant pavilion installation.
6:36:27 PM Gulledge Went to next item, Property Tax Appeal. Explained they need a resolution authorizing the attorney to intervene on the Village's behalf. Explained they will correct the address, which is Maryville Manor Nursing Home. Stated it is his recommendation to approve this resolution next week authorizing Wigginton to appear on behalf of the Village to hold the property tax at the current rate.
6:37:40 PM Schmidt Asked if any other taxing bodies were present to voice an opinion on the subject.
6:37:46 PM Wigginton Stated there was an attorney present on behalf of Collinsville Unit School District, as well as one for Southwestern Illinois College. Stated neither participated or supported the Village in their arguments. Stated they questioned the purpose of their attendance given they just sat and listened and did not take advantage of their opportunity to be heard. Explained that was the Board of Review, and the Board agreed with the Village. Stated for this reason the property tax payer is appealing to the Property Tax Appeal Board. Explained in order to file the intervention to give Maryville the right to be heard at the next level, they need the resolution passed by next Wednesday.
6:40:05 PM Gulledge Stated the item will be placed on the Board meeting agenda.
6:40:08 PM Schmidt Asked if Wigginton wants to discuss the dollar amounts involved.
6:40:15 PM Wigginton Stated the Village only receives notice of cases in instances where the property owner has filed a protest where he or she seeks to reduce their assessment by more than $100,000. Stated each taxing district receives notice. Explained depending on the outcome, either side can appeal to the next level.
6:41:55 PM Gulledge Went to next item, Personnel Issues. Stated he has outlined in his memo what he believes to be the main contentions based on staff meetings he and Trustee Garcia have attended. Stated as he is affected by any decisions, he will not participate in the discussion.
6:43:09 PM Schmidt Asked how long the police contract runs. Wigginton responded from 2006 through 2010.
6:43:36 PM Garcia Asked for any questions regarding item #1 of the memo. Asked the Trustees if they believe it is fair to give the other full time employees the same benefits as union employees for sick leave.
6:44:05 PM Callahan Commented the police officers work 12-hour shifts. Asked how the time is calculated.
6:44:27 PM Wigginton Explained they get 80 hours period.
6:44:38 PM Callahan Asked if it would work the other way with regular employees.
6:44:53 PM Wigginton Responded they have 80 hours in their account for sick leave. Commented it is not calculated by days, but hours. Stated the current accrual is 4 hours of sick leave per month; the issue is whether to increase the accrual per month to 6.67 hours per month which equals 80 hours per year. Stated 80 hours is more in line with the standard amount given by comparable communities.
6:46:00 PM Garcia Asked the opinion of the Board. All were in favor. Went to next issue regarding holidays. Stated the Village currently recognizes ten (10) holidays; the police department now has eleven (11) with the addition of Easter Sunday. Stated the non-union employees would prefer to have an extra personal day to use at their discretion instead of the Easter holiday.
6:46:52 PM Wigginton Reminded the Board the Police Department is the only department in town that operates 24/7, 365 days a year. Stated Easter always falls on a Sunday; therefore the only employees impacted by Easter is the Police Department. Explained that is why during the course of negotiations they agreed to make Easter Sunday a paid holiday.
6:47:37 PM Gulledge Commented this excludes dispatchers, as they are non-union.
6:47:50 PM Schmidt Commented his opinion they should give everybody an extra day versus closing the Village operations down an extra day.
6:48:08 PM Gulledge Commented he handles these by request.
6:48:24 PM Wigginton Commented it has to meet the operational needs of the department before the request gets to the Mayor.
6:48:35 PM Gulledge Explained requests go through each Department Head, and no one gets the day off until the Mayor gives the final okay. Explained Chief Schardan polled his personnel, and the three (3) sergeants and some dispatchers disagreed with the personal day option.
6:49:50 PM Wigginton Explained these individuals are affected by the Easter Sunday holiday. Stated it would make more sense to include them in that holiday for that department even though they are not in the Union. Stated the Village is still waiting for a decision on whether the sergeants will be included in the Union.
6:50:36 PM Callahan Asked how the Easter Sunday holiday will work.
6:50:49 PM Wigginton Stated if they work on a paid holiday, they get 12 hours of pay for working that shift as holiday pay, plus the actual time worked at 12 hours. Stated it works out to 2.5 times normal pay. Stated dispatchers are not the same, as it is just a paid holiday.
6:51:56 PM Bell Commented his opinion they would want to have one policy for everyone.
6:52:06 PM Gulledge Commented the majority of people want an additional personal day. Commented it would be too confusing to have different policies for every individual.
6:53:24 PM Garcia Polled the Board.
6:53:34 PM Limberg Stated his opinion the dispatchers are a function of the Police Department and therefore should fall under the same umbrella as the police officers.
6:53:47 PM Schmidt Commented his opinion all non-union employees should be under the same policy of an additional personal day.
6:54:09 PM Bell Stated he agrees with Schmidt.
6:54:13 PM Callahan Stated he is in agreement with Limberg.
6:54:35 PM Kostyshock Stated his agreement with Limberg. Asked if individuals have the choice of not taking an extra day and getting paid extra.
6:54:54 PM Wigginton Stated they do not allow that, as it would be an administrative nightmare to keep track of.
6:55:53 PM Garcia Commented depending on what is decided, there is the potential of having two separate personnel policies. Commented her opinion the policies should be the same. Commented this ties the vote.
6:56:30 PM Gulledge Commented the main focus is on dispatchers that work Easter Sunday; however it also affects Becky Springer, who does not work on Easter Sunday.
6:57:13 PM Wigginton Commented in that case his opinion is they should go with all personal days, as the sergeant issue may work itself out anyway.
6:57:17 PM Gulledge Commented that is the way he would vote, should his vote be needed next week.
6:58:04 PM Garcia Went to next issue, uniform allowance. Reminded the Board they are not aware of the status of the current situation regarding the Fire Department Union filing, and the Public Works Department is not affected as the Village already purchases their uniforms.
6:58:40 PM Wigginton Asked that this issue be tabled for right now, as they cannot change anything in the Fire Department due to their organized status.
6:59:15 PM Callahan Asked if the negotiated vacation accrual is different than the existing vacation for employees. He was told yes. Asked if they will be discussing this issue as well.
6:59:44 PM Wigginton Stated they will not because it is unique to the Police Department in their seniority roster. Stated they did not increase the overall number of hours but rearranged the vesting schedule.
7:00:19 PM Callahan Asked if there were other things negotiated that should be looked at for other employees.
7:00:28 PM Wigginton Responded no, because most of it is unique to police work.
7:01:15 PM Gulledge Commented if something was missed, it will be brought to the Board's attention.
7:01:38 PM Gulledge Went to Calendar Updates. Commented on the Best of Maryville Art Show scheduled for Sunday. Asked for other comments. There were none.
7:02:17 PM Gulledge Went to To Do List, page 1. Commented they have received correspondence on the Special Census; they will send mapping in the next 60 days. Stated it should start in the next four to six months.
7:03:02 PM Kostyshock Asked how many people will be needed.
7:03:08 PM Gulledge Responded they will tell the Village how many they will require. Went to Page 2.
7:03:33 PM Schmidt Commented the fiscal year budget discussion is scheduled for two weeks from today.
7:03:42 PM Gulledge Responded yes. Stated they were not ready for the discussion today. Went to Page 2. Commented they have not heard anything on the OSLAD grant as yet. Went to Page 3. Commented they will delete the upgrade to Copper Creek lift station, as that has been finished. Went to Trustees Comments.
7:04:43 PM Schmidt Stated the Economic Development Committee met Monday and discussed a possible contract agreement with DMI. Stated the Committee hopes to bring the recommendation to the Board for discussion at Caucus on the 26th. Stated the recommendation will be to hire this corporation to help with economic development endeavors. Next, stated they have scheduled an interview appointment with a possible new auditor this week. Next. stated he and Presson went to a Town Hall meeting at St. John Neuman school regarding the possibility of a Catholic high school located in the Maryville area. Explained this is in the very beginning stages. Stated there are no funds available yet; the committees are formed to research areas. Explained they are looking for 50 acres. Next, stated he is talking to AT&T to try and persuade them to slat some of the fence around the yard across the street.
7:07:47 PM Callahan Asked that he please do the same for Charter.
7:07:53 PM Schmidt Commented his understanding Charter did theirs. Callahan commented his opinion they are not in total compliance.
7:08:29 PM Callahan Commented he did not make the Community Improvement Board meeting Monday night, as he was ill. Stated there were 17 people in attendance. Stated they have submitted a budget request. Stated Tracy Fenton was the Chair for the Safe Routes to School grant program. Explained the project for sidewalks installed down one side of each street in the Rolling Meadows subdivision, as well as extending sidewalks along the drop off lane of the Maryville School campus was awarded $353,000. Stated this is a 100% funded grant with no match required by the Village.
7:11:19 PM Gulledge Commented this is a big grant. Stated he has already received phone calls asking why other subdivisions will not get sidewalks. Explained this is a grant for children to walk or ride their bikes safely to school; the proximity of Rolling Meadows to the school is the reason this subdivision was chosen for sidewalk installation.
7:13:09 PM Callahan Commented there were four grants in the area. Stated Granite received a little more to build a trail; however a couple of communities received much smaller amounts.
7:13:29 PM Gulledge Commented there was a lot of work involved, which Fenton coordinated. Commented this shows the work of the Community Improvement Board.
7:15:39 PM Gulledge Stated he received an e-mail from the Southwestern Illinois Council of Mayors. Commented on the articles in the paper regarding problems financing repair and reconstruction of levees. Stated Senator Haine and Tom Holbrook have drafted a possible solution, and are asking all the Mayors of Monroe, St. Clair and Madison Counties to support potential legislation. Explained the legislation would allow payment for the work with a one-quarter percent sales tax until the bond indebtedness is taken care of on the cost. Stated he distributed a sample resolution supporting the project. Stated it will have to be passed at the next Board meeting if the Board chooses to support it. Stated he supplied the responses to questions posed by the area Mayors. Stated he does not need a decision tonight; however he would like to hear from each Trustee individually whether they feel it should be placed on the agenda for a vote. Commented most of the Village area is not in a flood plain; however he does want to make sure the Board is aware that the water plant is located in a flood plain. Commented it would be catastrophic if the Village were to lose the water plant. Commented they need to be cognizant of the situation. Commented the project has to be paid for and this is the best idea he has heard so far.
7:19:02 PM Bell Asked if there are any estimates on a time period for the tax.
7:19:08 PM Gulledge Responded it can be affected by business, etc., so that question is hard to answer. Commented his estimate of probably twenty (20) or more years. Stated he will talk to the legislators to see if anything changed before next Wednesday; however he is planning on putting the item on the agenda unless he hears differently from the Trustees.
7:19:58 PM Callahan Commented the fact the water plant is in a flood plain makes it mandatory that they consider the project.
7:20:25 PM Gulledge Agreed.
7:20:36 PM Callahan Commented on reading an article regarding removal of a request that they include storm water drainage. Commented he subsequently saw another article in favor of keeping it in.
7:21:27 PM Gulledge Stated he believes the majority of people wanted it removed. Stated he will check on the issue. Commented back in 1993 Collinsville lost one of their wells in a flood.
7:22:02 PM Callahan Commented he has read that the Chairman of Monroe County was not completely on board with the issue.
7:22:26 PM Gulledge Stated he does not know the answer to that. Stated they are looking for support from Monroe, St. Clair and Madison Counties. Asked for other comments. There were none. Next, commented on the Rabies Clinic scheduled for April 19th from 9:00 a.m. to noon at the Seniors' building.
7:23:26 PM Garcia Asked when large item trash pick up is scheduled. She was told the week of March 30th. Bell asked that it be added to the calendar.
7:24:19 PM Gulledge Commented the request made by Chuck Tenant will be discussed at the Public Works Committee meeting tomorrow. Asked for other comments. Thanked the Board for their concern in the loss of his father-in-law.
7:24:45 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:25:05 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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The Village of Maryville