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Village of Maryville, Illinois

Description Caucus Meeting
Date 3/26/2008 Location Council Chamber
Time Speaker Note
6:30:50 PM Limberg Called the Board meeting of Wednesday, March 26, 2008 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, explained Mayor Gulledge is absent due to illness, so he will serve as Mayor Pro Tem. Asked for a roll call of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Deputy Clerk Fenton, Attorney Wigginton, Public Works Director Presson, three (3) residents and two (2) reporters.
6:31:53 PM Limberg Called for approval of the March 12, 2008 meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:32:22 PM Limberg Went to first two agenda items, rezoning of two properties. Stated the Planning Commission met and spoke with the property owners. Stated no members of the public were present for comment. Stated the only issue was whether the rezonings meet the Comprehensive Plan, which they do. Stated the Planning Commission unanimously recommended rezoning the Tottleben property from SR1 to B1, as well as unanimously recommended rezoning the Costa property from SR1 to B1. Stated the items will be the subject of public hearings before the next Board meeting in April, as well as on the agenda for Board approval.
6:33:50 PM Callahan Asked where the properties are located.
6:33:54 PM Limberg Explained. With no further questions or comments, stated the items will be placed on the Board meeting agenda. Went to next item, Park Drainage, and asked Bell to discuss.
6:35:10 PM Bell Stated Presson put together an estimate for a solution to the drainage/standing water problem at the north end of the walking trail around the gazebo. Explained the estimate consists of drops installed to carry water to the ditch and towards the lift station. Stated the estimate for material is $4,642. Stated Presson completed a similar project in the middle of the trail which solved the standing water and wash out problems. Stated the Park Committee would like to pursue this project.
6:37:26 PM Schmidt Asked who will do the work.
6:37:29 PM Presson Responded Village employees of the Public Work Department. Stated his crew is limited now, but this project should be okay.
6:37:36 PM Schmidt Asked if it will be done using next year's budget.
6:37:43 PM Bell Responded it will come out of the Parks budget. Stated he is unsure if money is available in this year's budget.
6:38:17 PM Presson Stated the project will not start until next fiscal year with the weather.
6:38:31 PM Bell Stated he would like to see the item on the agenda for approval, and then they will work with the schedule to complete the project. Commented he does not want to see it put off for another year. Asked if Presson finds they need a third box, how that would affect the cost.
6:39:16 PM Presson Stated it would add approximately $750 for the box. Stated they should round the estimate to $5,000.
6:39:33 PM Bell Stated he would like the item on the Board agenda for a cost not to exceed $5,000.
6:40:01 PM Limberg Asked how long the project will take to complete. Presson responded approximately one week with three men. Limberg went to next item, Wells #3 and #4 Cleaning.
6:40:24 PM Presson Stated they are in the process of cleaning #1, which should be up and operational by the end of this week. Stated this project will fall into next fiscal year for budget purposes. Stated he included these two wells to avoid price hikes. Stated the low bid is from Brotke Well and Pump at $19,960.20 for both wells, which works out to $9,980.10 per well. Commented this is an excellent price.
6:41:08 PM Schmidt Asked about the haul-off line item on one of the bids.
6:41:15 PM Presson Explained that is not a realistic number. Explained some municipalities out of state have a haul-off requirement.
6:41:39 PM Limberg Asked for other questions. There were none. Stated the item will be placed on the Board meeting agenda. Went to Calendar Updates.
6:42:34 PM Schmidt Commented next week is large item pickup on residents' regular scheduled trash day.
6:42:53 PM Limberg Commented the Community Improvement Board meeting is scheduled for April 7th; Economic Development Committee meeting on April 14th; Rabies Clinic on April 19th at the Seniors' Building; Go Fly a Kite Day on April 19th. Limberg explained as Flaugher is on vacation he is unsure whether there is anything for the Planning Commission. Went to Public Input. There was none. Went to To Do List, page 1.
6:44:20 PM Schmidt Asked the status of scheduling for Fire and Public Works union contract negotiations.
6:44:33 PM Wigginton Stated there is no activity with respect to the Fire Department's collective bargaining negotiations. Stated the Public Works Department will be taking a vote tomorrow at the Village Hall to determine whether they wish to organize with Local 520 Operating Engineers. Stated the vote is at noon, and notices were posted in the Public Works building and Village Hall.
6:45:10 PM Schmidt Asked how soon the Village Administration will get notice of the totals.
6:45:15 PM Wigginton Responded he does not know whether the Labor Board Representative will certify the votes immediately after the vote or notify the Village by mail.
6:45:38 PM Limberg Asked for other comments on page one.
6:45:50 PM Schmidt Stated he is scheduled to meet with all Department Heads Wednesday and Thursday of next week to start on next year's budget. Asked Callahan to submit a budget request for the Community Improvement Board. Callahan responded he submitted it last week. Bell stated the Park Committee submitted one as well. Schmidt stated he will check with Jolene Henry.
6:46:49 PM Limberg Asked for other comments on page one. There were none. Went to page two.
6:46:57 PM Bell Stated the Ministerial Alliance Community Work Day is scheduled for May 17th at 9:00 am, for which they are soliciting volunteers. Explained they will provide lunch. Stated the Park Board is putting a project list together. Stated the event was successful last year. Stated they will meet at the Schiber Court entrance to the park. Next, asked that the drainage project be added to the To Do List under Parks.
6:48:04 PM Limberg Asked for other comments.
6:48:08 PM Kostyshock Asked that the Copper Creek Lift Station project be removed from the list.
6:48:22 PM Limberg Went to page three. There were no comments. Went to Trustees' comments.
6:48:59 PM Bell Commented with the implementation of the new marquee, the marquee link has been removed from the website as it is too much information to try to keep up.
6:49:34 PM Callahan Commented regarding the resolution to support the Senate bill being considered by State Legislature to impose a special sales tax. Stated he read an article in the papers raising concern over how the money will be spent.
6:50:29 PM Wigginton Explained the funds would establish a new drainage district, to which some groups are opposed. Explained the local levee districts look on it as an intrusion.
6:51:04 PM Kostyshock Commented on a house fire on Birch Lane yesterday. Stated he was amazed at how fast Maryville responded, as well as the mutual aid of Troy and Collinsville.
6:52:02 PM Garcia Stated she received a question as to whether the Bauer Lane Sewer project is dead. Limberg responded yes.
6:52:30 PM Callahan Commented his understanding residents are trying to do an end-run. Stated he believes they are trying to make the district smaller to avoid the issues with easements.
6:54:35 PM Bell Discussed the Park Committee Recommendations. Stated first, Eagle Scout Ben Ogle approached the Park Committee with a landscaping project by the entrance sign to the park. Stated he will take out dead bushes, save what can be saved, replace some, re-mulch and remove the landscape timbers to install stone. Stated the cost of the project is not to exceed $1,000. Asked that the item be placed on the Board meeting agenda. Discussion was held as to a completion date. Bell indicated he did not remember, but would find out before the Board meeting.
6:57:49 PM Limberg Asked for any questions.
6:57:53 PM Schmidt Asked if the stone would prevent keeping the grass cut around them.
6:58:01 PM Bell Commented it is not any different than trimming around the current timbers. Stated once he has approval to move forward, the Scout will submit a plan.
6:58:43 PM Bell Presented a recommendation to return the retention ponds used for dredging of Drost lake to their former condition. Explained there is no grant money for dredging. Explained they know everything about how to re-build the retention pond, so if they find a grant in the future they can reconstruct it. Stated they want to return the area to usable park ground. Stated the Village can do the work, which is to level it out and seed it. Stated it will also help with the baseball field #6 drainage problem. Showed the area on the map.
7:01:17 PM Schmidt Asked if they plan to dredge the lake again.
7:01:20 PM Bell Stated they have been unable to find grant money to accomplish the dredging. Stated instead they will reach out and grab into the un-dredged areas of the lake and drag it. Commented another issue is the dredging company used is now out of business. Explained they have all the specs for the retention pond, so if they dredge in the future it can be re-built.
7:03:02 PM Schmidt Asked where the funds will come from.
7:03:10 PM Bell Stated there is no money involved, only Village labor. Asked that the item be placed on the Board meeting agenda.
7:03:38 PM Bell Presented a recommendation to purchase cat fish from Madison County as per the prior recommendation. Stated he is unsure what the prior recommendation was, so he will have the cost available at the Board meeting.
7:05:18 PM Bell Stated the Park Committee has provided the Board with a memorial criteria list. Asked that this item be tabled and added to the next Caucus meeting agenda for discussion. Stated he will provide the Trustees copies of the criteria prior to the discussion.
7:06:16 PM Limberg Asked for other business.
7:06:24 PM Kostyshock Commented on the Easter Egg Hunt held on the Village grounds, sponsored by Maryville Pharmacy. Commented they had at least 200 kids. Thanked the businesses and volunteers.
7:06:58 PM Limberg Commented Gary Ceretto does an outstanding job.
7:07:53 PM Limberg With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Schmidt - yes; Bell - yes; Limberg - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:08:19 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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The Village of Maryville