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Village of Maryville, Illinois

Description Caucus Meeting
Date 4/30/2008 Location Council Chamber
Time Speaker Note
6:30:32 PM Gulledge Called the Caucus meeting of Wednesday, April 30, 2008 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Callahan, Kostyshock and Garcia; Trustee Bell arrived late. Also in attendance were Attorney Wigginton, Deputy Clerk Fenton, Public Service Officer Jones, Public Works Director Presson, four (4) residents and three (3) reporters.
6:31:13 PM Gulledge Called for approval of the April 23rd meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Garcia - yes; Kostyshock - yes. Motion carried.
6:31:49 PM Gulledge Went to first agenda item, request from Autumn Oaks Homeowners Association. Explained the HOA approached him and Presson regarding the newspaper article about the new street signs. Stated they wanted to have equal opportunity to install the signs in their subdivision. Stated he explained the whole community will have the same type of signs some time in the future; however the Administration is unable to do the whole community at once due to cost restriction. Stated the HOA has met with Presson regarding prices. Asked Presson to discuss.
6:33:26 PM Presson Stated an agreement has been drafted for the HOA to purchase the signs and posts and have the Village install them to speed up the process of getting their subdivision in the forefront of the sign program.
6:33:50 PM Gulledge Explained the Village would have to install them when they got around to that subdivision anyway. Stated they are only talking about six (6) signs. Explained he is in favor of contributing the labor early and taking over maintenance of the signs. Commented perhaps this might compel other subdivisions to do the same. Confirmed the Trustees opinion; all were in favor. Stated the item will be placed on the Board meeting agenda. Asked for other questions for Presson. There were none. Excused Presson from the meeting.
6:35:27 PM Bell Arrived and was seated.
6:35:33 PM Gulledge Went to next item, Ordinance Violations.
6:36:04 PM Jones Stated he included a memo in the Trustees' packets. Stated he spoke with Robert Herzing on Tuesday, who informed him they have come up with a possible solution to the fencing. Stated they have found a product called Wind Shield, which is the product installed on tennis courts for 70 to 80 percent visual impairment while still allowing wind to pass through. Stated they have ordered enough for the front gates and fifty feet on each side to test the product and see if it will work. Reported the product will be in in two weeks. Stated he included deadlines for having the front gate and fifty feet on each side done and property cleaned within three weeks starting tomorrow. Stated he added a deadline for all junk vehicles and miscellaneous parts moved to behind the fence within one week from tomorrow. Stated the only other question will be when the entire fence will be done, as they want to be granted time to see if the Wind Shield works.
6:37:41 PM Gulledge Stated he thinks he understands what the product is and will hold his comments until he sees exactly what it is. Stated if Herzing agrees to the timeline, he is willing to give leeway to see if the product works. Commented he did not see anything done as of Monday.
6:39:17 PM Jones Commented he will take pictures of the fence after installation for the Board's review. Stated he will advise Herzing of the deadlines tomorrow. Stated if nothing is done, citations will be issued.
6:39:55 PM Gulledge Asked Trustees' opinion. All agreed the plan is acceptable. Asked for other questions for Jones. There were none. Excused Jones from the meeting. Went to next item, Police Vehicle Bids.
6:40:41 PM Callahan Stated they have not had a resolution to the questions.
6:40:46 PM Gulledge Explained Chief is on vacation. Suggested he contact Chief upon his return to get a recommendation in the packets for next Wednesday and put the item on the agenda. Stated Schardan should be contacted with questions before the meeting. Commented they can have a short discussion at the Board meeting, and then take a vote.
6:41:22 PM Callahan Commented they can word the motion to say as long as the bids include pickup, they will accept the highest bid.
6:41:34 PM Bell Commented the bids seem low. Suggested considering re-bidding.
6:41:40 PM Gulledge Stated they can. Stated after Schardan's recommendation, if anyone wants to pull the item off the agenda they can.
6:41:53 PM Schmidt Commented his belief the current bids are comparable to previous bids.
6:42:36 PM Gulledge Went to next agenda item, Police Personnel Issues.
6:42:45 PM Callahan Stated the item is the same as reviewed in a prior meeting. Commented Wigginton has reviewed, and asked him to comment.
6:42:53 PM Wigginton Stated he met with Schardan on Friday. Stated he would like to discuss the issue in Closed Session upon Schardan's return under Personnel, Wages, Compensation and Benefits to Employees.
6:43:19 PM Gulledge Stated they will put the item on the Board agenda under Closed Session.
6:43:43 PM Gulledge Went to Calendar Updates. Commented the Khoury League Opening Day event is scheduled for this Saturday; Community Improvement Board meeting scheduled for Monday, May 5th, at which rules and procedures for the Electronic Message Board will be discussed; Economic Development Committee meeting is to be announced; Park Board meeting at 6:00 p.m. on May 19th; Planning Commission meeting will be rescheduled to May 19th at 7:00 p.m., as it is currently scheduled for Memorial Day; Memorial Day Service will be held on May 26th at 10:00 a.m. at the Village Hall Courtyard, sponsored by American Legion Post 917 and Maryville Ministerial Alliance.
6:46:04 PM Gulledge Went to Public Input.
6:46:18 PM Mike Drake 2501 Gecko, Maryville, Illinois. Regarding the Herzing property, asked why the issues have escalated to this point and why have they not been addressed long ago.
6:46:46 PM Gulledge Responded this has been an ongoing process. Explained Maryville is a small community that normally tries to resolve issues by talking to people. Explained discussions were not going well. Stated PSO Jones sent a letter 60 days ago giving him 90 days to comply; Herzing has chosen not to comply. Explained normally they don't bring such issues to a Board meeting; however when business owners raise questions in public they have to address it that way. Commented the Board understands Herzing is trying to sell the property; however the Village also has a responsibility to other property owners in town. Commented they recently made another long time property owner comply. Stated the Board hopes Herzing will bring the issues into compliance, and the Board is willing to work with him within reason. Commented the Board has proven on a number of occasions they try to work with the public and business owners. Commented the Village receives complaints from others in town that are expected to bring their properties into compliance.
6:49:11 PM Drake Reiterated his opinion the issue did not pop up over night. Asked why they did not try to address the issues from day one.
6:49:33 PM Callahan Commented one of the problems is in 2006 and 2007, Route 159 was torn up. Explained there were many violations that the Board chose to let go due to the mess with the road reconstruction. Explained now that construction is complete, they have been trying to clean up the area.
6:51:22 PM Gulledge Thanked Drake for his address. Asked for other Public Input. There was none. Went to To Do List, page one. Stated they met with a representative from the Special Census. Explained they have made a few changes to the maps, which have been re-sent for processing. Stated the Census should get underway in the July/August time frame. Stated as soon as they get a final map, they will post it so residents can see who will be affected. Commented the counting will be done in mainly the large growth areas. Commented in 2008 the estimated amount to be received is $135 per individual, which is the most he has ever seen in his 25 years on the Board. Asked for other comments on page 1; there were none. Went to page 2. Commented the contract has been awarded for the installation of the large pavilion, and it is believed they will be here in 2 weeks, weather permitting, with an estimated time to install of seven days. Commented his opinion it will be done by June 1st.
6:54:23 PM Bell Commented the potential exists if they put down grass seed right away the pavilion could be used for the Fishing Derby.
6:54:34 PM Gulledge Responded they will have to see how it goes. Next, commented Village is one of five communities that are the recipient of a $327,200 matching grant for Drost Park Improvements. Commented the Village is excited, and it will make an already nice park much nicer. Asked for other comments on page 2. There were none. Went to page 3. There were no comments. Went to Trustees Comments.
6:56:01 PM Limberg Stated at the Planning Commission meeting the Commission recommended approval of the final plat for the Midkiff McRae building. Showed rendering. Stated the only change was from two buildings to one, larger, three-story building. Stated the recommendation for approval was unanimous.
6:56:59 PM Callahan Asked if the building is as many square feet as originally planned.
6:57:04 PM Limberg Responded not quite. Stated the two other items on the agenda were tabled due to minor problems with lighting, landscaping and parking issues on Executive Plaza and the 159 Strip Center.  Mayor commented they will be recommending changes to submittal documents to require CAD format; however they want more information from the Village.
6:58:03 PM Callahan Asked if the property to the east of the building is unusable due to drainage issues.
6:58:12 PM Gulledge Responded no. Stated they will detention it to the back and towards Buffalo Park Lake.
6:58:39 PM Limberg Stated both developers will bring back changes on May 19th.
6:59:24 PM Bell Commented regarding the Autumn Oaks agreement, the documentation indicates six signs are $6,000. Asked if this is what the Village will pay for signs in other areas.
7:00:09 PM Gulledge Responded he does not know how the cost is broken down. Stated the cost is for street and traffic signs in six intersections. Stated the prices are the same as what was paid for Old Town.
7:00:52 PM Gulledge Went to Mayor's Comments. Reminded all the Prayer Dinner is scheduled for tomorrow, for which a few tickets remain available. Next, commented the Bike Rodeo is scheduled for May 10th. Next, encouraged help for the Khoury League event on Saturday. Asked for a motion to go into Closed Session to discuss the appointment, compensation, benefits or wages of one or more employees under 5ILCS120/2(c)(2). Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:38 PM Gulledge Commented no formal action will be taken after coming out of Closed Session.
8:07:40 PM Gulledge Asked for a motion to come out of Closed Session. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:08:04 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:08:19 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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The Village of Maryville