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Village of Maryville, Illinois

Description Caucus Meeting
Date 6/11/2008 Location Council Chamber
Time Speaker Note
6:30:14 PM Gulledge Called the Caucus meeting of Wednesday, June 11, 2008 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll of those officers present. Answering the roll call were Trustees Schmidt, Bell and Kostyshock; Limberg and Callahan were late; Garcia was absent. Also in attendance were Deputy Clerk Fenton, Public Works Director Presson, two (2) reporters and one (1) resident.
6:31:00 PM Gulledge Called for approval of the May 28th Caucus meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Gulledge - yes. Motion carried.
6:31:36 PM Gulledge Stated as Attorney Wigginton will be late, they will move down the agenda to item #8, Meter Reading Software.
6:31:57 PM Presson Explained the software is for the Water Clerk's computer and is an update as the current software is no longer supportable by Itron or Summit. Stated the update cost is $5,020.
6:33:05 PM Bell Asked if this is the Summit module purchased.
6:33:11 PM Presson Responded this is the original radio read software. Explained it is over 5 years old and the software is no longer supportable.
6:33:32 PM Bell Clarified this is not the billing module.
6:33:39 PM Presson Responded no, this is the radio read module that transcribes the data from the hand held meter readers.
6:33:56 PM Bell Stated they paid Summit extra to come up with the scripts to read the Itron data.
6:34:06 PM Presson Explained that portion of Itron is outdated. Stated they called Itron to verify what they went to which is the MVRS software listed in the packet. Stated the additional fee is from Summit to do the interface.
6:34:37 PM Bell Stated they already paid Summit once to write the interface for the old software.
6:34:48 PM Gulledge Asked for any questions.
6:34:50 PM Schmidt Asked if this item is covered in the budget.
6:34:53 PM Presson Responded he still has a little money left in computers.
6:35:04 PM Gulledge Stated they will check to verify. Stated if it is not in the budget, they must figure out a way to purchase it, as it is needed. Asked for other questions. There were none. Asked if they can expect to upgrade again in four to five years.
6:35:29 PM Presson Responded yes. Explained any software program needs to be updated periodically.
6:35:46 PM Gulledge Polled the Board.
6:36:00 PM Wigginton Arrived and was seated.
6:36:18 PM Gulledge All Trustees were in favor. Stated the item will be placed on the agenda for the Board meeting. Went to item #9, Pay Application #1, final from JE Construction.
6:36:34 PM Presson Explained this is the final payment. Stated the project is not completed; however they said they it will be. Stated the final walkthrough will be done this week; if the work is not complete, they will pull the item from the agenda.
6:37:03 PM Gulledge Asked the Trustees' opinion; all were in favor.
6:37:46 PM Gulledge Went to next item, Security Issues. Explained a few months ago when Kirkwood had their problem with security the Board asked Presson to research information on security issue for the Village Hall. Asked Presson to discuss the information from Barcom.
6:38:21 PM Presson Explained the proposal is relatively self explanatory.
6:38:36 PM Gulledge Commented his opinion they don't need the video and options equipment. Stated he would feel comfortable strictly with the panic buttons installed on the dais. Explained he does not want to spend money unnecessarily. Stated he will leave the decision up to the Board; however he would really like to see the panic buttons installed in the Council Chamber.
6:39:45 PM Bell Stated his opinion they don't need video recording capabilities. Asked whether the outside camera included a monitor in the Council Chamber and at the Police Department. Presson responded it only included one monitor in the Council Chamber.
6:40:22 PM Gulledge Explained the Police Department will not know if the individual approaching is a problem, therefore the monitor would be placed in the Council Chamber so if the Trustee's see an issue, they can hit the panic button.
6:40:38 PM Bell Asked where Barcom suggested mounting the camera.
6:40:46 PM Presson Stated outside under the entrance awning.
6:40:53 PM Bell Commented there would be blind areas because of the posts.
6:40:59 PM Presson Stated they explained it would catch everything straight ahead in the parking lot; however there would be blind spots.
6:41:18 PM Gulledge Commented if someone wants to come in, they will whether there is a monitor or not. Stated it would only make approximately 10 to 15 seconds' difference.
6:42:07 PM Bell Commented that is plenty of time. Gulledge argued 10 to 15 seconds is not worth installing it. Bell stated he wanted the capability to lock the outside door. Stated if something is showing on the monitor, they should have the capability to lock the door. Commented there is a big difference between seeing someone and stopping them before they get in the door versus getting in the door and hitting a panic button. Stated he is in favor of the monitoring capability to see what is going on outside the door; however he would also like the panic button to not only notify the Police Department, but lock the outside door as well.
6:43:13 PM Presson Stated he can look into remote door locking possibilities.
6:43:21 PM Schmidt Commented then they have a situation where the doors are locked, blocking exit. Commented his opinion the panic button is enough, and cameras and monitors are not needed.
6:43:39 PM Kostyshock Commented his opinion a camera will not do any good; he is in favor of a panic button.
6:44:08 PM Gulledge Asked if all were in favor of a panic button.
6:44:13 PM Bell Stated he would like to wait to hear from the other three Trustee's not in attendance before a decision is made.
6:44:21 PM Gulledge Commented they have a majority now; however they can wait for the other Trustee's. Stated the item will be placed on the Caucus agenda in two weeks.
6:44:44 PM Gulledge Asked for other questions for Presson.
6:44:50 PM Schmidt Commented the signs in Old Town look good.
6:44:55 PM Presson Stated the goal is to have from Main Street to the Village Hall completely finished by Homecoming. Stated three of the manhole rehabilitations were completed this week.
6:45:11 PM Gulledge Commented his is very impressed with the manhole rehabilitation process. Commented it is guaranteed for 50 years. Stated it costs $10,000 for three. Stated they need to look at this option for the approximate 25 old manholes left in Old Town. Commented his opinion they will pay for themselves in ten years. Bell asked if there are possible grants for this work. Gulledge responded he does not think so; they plan to discuss at the Public Works meeting.
6:46:30 PM Bell Asked whether a normal size Stop sign fits in a new sign. Presson responded yes. Clarified they could take the current Stop signs and mount them in the new posts.
6:46:42 PM Presson Responded they could; however these posts will get new signs.
6:46:45 PM Gulledge Commented they will save the old signs for other areas. Asked for other questions for Presson. There were none. Went to item #5, Permit Fee Schedule. Explained this is the ordinance that reflects the fee amounts that were discussed two weeks ago as follows: New construction plumbing, $65; repair or alteration plumbing, $45; reinspections, $40. Commented one typographical error needs to be fixed. Asked for questions on the proposed ordinance. There were none. Went to legal items on agenda and asked Wigginton to discuss.
6:48:03 PM Wigginton Presented the 2008 prevailing wage ordinance which will be on the Board meeting agenda. Commented this is required to be passed this month.
6:48:26 PM Gulledge Commented this is the standard agreement. Asked for any questions. There were none. Went to next item.
6:48:49 PM Wigginton Stated this is the employee handbook revision which was the subject of conversations earlier this year. Stated this is a clarification that eligibility for coverage does not mean eligibility under a COBRA plan from another employer.
6:49:34 PM Gulledge Stated they have also spoken with the insurance carrier, who agreed with the change.
6:49:43 PM Wigginton Agreed.
6:50:00 PM Gulledge Polled the Board; all in favor.
6:50:08 PM Wigginton Discussed two ordinances with respect to the establishment of the Route 159/162 business district. Stated the Business District Plan was prepared earlier last month, for which there have been two public hearings; on the 18th they will vote on one ordinance designating the 7 acre tract as a Business District; one to approve and establish the Business District Plan; and one to establish the Business District Service Occupation Tax. Explained under the Statute, municipalities are allowed to charge an additional 1% sales tax for areas inside a Business District, which goes to reimburse developers, property owners or others for improving the area within the borders of the Business district.
6:50:34 PM Callahan Arrived and was seated.
6:50:38 PM Wigginton Stated these ordinances will be on the Board meeting agenda for the18th.
6:51:43 PM Gulledge Asked for questions or comments.
6:51:51 PM Callahan Apologized for being late. Commented his opinion it is atrocious that the Board is choosing to do this, as they don't have to. Stated he does not care what the law says, they are choosing to give people money to come to Maryville and compete with others that have been here for thirty years. Stated he does not think it is right.
6:52:25 PM Gulledge Asked for other comments.
6:52:28 PM Bell Asked where it talks about the agreement.
6:52:34 PM Gulledge Stated they don't have the agreement yet. Stated they will get it to the Trustees as soon as it is finalized.
6:52:49 PM Wigginton Stated this only sets up the Business District similar to the district on the other side of town. Stated certified copies of the ordinances are sent to the Illinois Department of Revenue so they know any businesses included within this area are eligible for the 1% Business District Tax. Stated there will be another ordinance that will come before the Board that will authorize the approval of a redevelopment agreement. Stated this agreement is the document between the Village and developer that is currently being worked on.
6:53:50 PM Bell Clarified his understanding the Business District is optional; if they set it up they get 1% additional sales tax.
6:54:21 PM Wigginton Explained for example, most of the "Crossings" developments have an additional sales tax.
6:54:43 PM Bell Clarified his understanding that the Business District is only in place until that 1% pays off to an agreed amount.
6:54:54 PM Wigginton Explained it can be imposed up to 23 years. Stated the Village has the right, after meeting all obligations, to repeal it. Explained they may want to make additional municipal improvements to the area; therefore they would keep the tax in place. Clarified they cannot keep it in place greater than 23 years.
6:56:39 PM Callahan Commented his disagreement with that assessment. Commented his opinion this is just a way of putting more money in the developer's pocket. Stated this is the third group they have dealt with in five years. Stated they are selling something the Village does not need or want and they are not even sure it matters; they are simply putting money in the developer's pocket.
6:57:15 PM Wigginton Commented right now the 7 acres generates nothing. Stated the difference is, can they give incentives to create businesses within the tract that will generate sales tax. Stated the Village's obligation will be solely limited to the sales tax from that 7 acres; it will not be a general obligation of the Village.
6:57:56 PM Gulledge Commented to Callahan that he is unsure what has changed in eight years; however he voted and supported a Business District at Keller's that Walgreen's was a part of along with Wal-Mart, Home Depot and some others.
6:58:11 PM Callahan Argued there was nothing out there. Stated that area was by law blighted because of mine subsidence. Stated at the time there was nothing about tenants on the table. Stated they took piece of property that was a big hole. Stated the owner spent millions of dollars making it into a development which has never happened. Stated here they have a piece of property that had ten businesses on it. Stated his disagreement that there was nothing there. Stated eight years ago there was nothing on that site and no concept in place as to what would be there.
6:59:12 PM Gulledge Stated there was a concept and all Trustees knew it.
6:59:15 PM Limberg Arrived and was seated.
6:59:25 PM Callahan Disagreements ensued. Commented eight years ago it was a different situation, as they were not putting someone out of business in order to attract more.
6:59:54 PM Gulledge Stated the Village did not put those people out of business; the owner of the property closed the lease.
7:00:03 PM Bell Commented his opinion they need retail business in the Village. Stated he is not in favor of the Village giving a big company money to build their business to make more money; however a Business District sales tax is all they will get and they will be bringing more money into the Village. Explained he is not in favor of giving more incentive out of Maryville's pocket to bring them here.
7:01:09 PM Schmidt Commented Maryville, Walgreen's and Koman will all be making money. Stated the statute allows for this. Stated it was done in the proper manner with the group that came in to inspect the property.
7:01:36 PM Bell Stated in the original talks he was against giving them money because they think they overpaid for their property; however if they are only forming a Business District and not giving them money on top of it, he is in favor.
7:01:55 PM Wigginton Stated they will negotiate a number that they cannot exceed. Stated that is money that has to go into the project. Stated he can say the eligible costs of demolishing and improving the ground and installing infrastructure will far exceed the numbers that they are discussing now. Stated it simply allows a municipality to reinvest sales tax dollars into property to encourage other businesses to come there. Stated Walgreen's only takes one acre of this district.
7:03:07 PM Gulledge Reminded this is not just Walgreen's, but the other development that will go on the rest of the 7 acres.
7:03:18 PM Bell Clarified it is conceivable that if a gas station or fast food went in, that number could be paid off more quickly.
7:03:36 PM Wigginton Agreed, and in fact that Statute is designed that way. Stated it encourages them to maximize retail sales. Stated the quicker they recover sales tax, the quicker the eligible development costs get reimbursed. Stated if the Board wants to repeal the tax, they can; if they want to keep it going for future uses within that district for infrastructure, they can.
7:04:03 PM Bell Asked after the number is achieved, does the 1% still go to Walgreen's.
7:04:13 PM Wigginton Stated none of the money ever goes directly to Walgreen's. Stated the second ordinance sets up the Business District Tax. Stated a copy gets sent to the Illinois Department of Revenue; the Village sets up a separate fund. Stated when the States sends the check for sales tax, the portion that is in the Business District will be deposited in the special account. Stated they then negotiate how that account gets split up.
7:05:28 PM Gulledge Asked for other questions.
7:05:57 PM Callahan Commented regarding the Keller property. Stated it was not done the same as this. Reminded the Board that property had the State Highway District on it with a Park and Ride and a gun range. Stated it was a rough piece of property. Stated Keller had to relocate IDOT and will relocate the Park and Ride and cleaned up the gun range and spent thousands of hours on his own equipment leveling the ground which moved the YMCA to the back of the property, as it was supposed to be across from St. John Neumann. Stated he has spent millions of dollars to make a piece of property presentable. Stated on the property they are now discussing, all they had to do was tear down the buildings. Stated Walgreen's is one of the tenants Keller could have sold to; however it does not generate enough sales tax for the kind of deal he got.
7:07:34 PM Gulledge Stated that is not true. Stated he will bring Dale Keller to a meeting to dispute that comment.
7:07:49 PM Callahan Argued when they discussed the deal there was no talk of a Walgreen's. Stated they were trying to get a "big box", which is the deal they gave Keller. Stated it is unfair to use this as an example.
7:08:33 PM Gulledge Asked for other comments.
7:08:38 PM Kostyshock Commented Maryville is a small community and only has so many acres of ground to develop. Stated they cannot live solely on property tax. Stated the developer does have a cost in tearing down the old buildings on 159.
7:09:07 PM Bell Commented every developer has a cost. Stated he was not in favor of giving them extra money.
7:09:27 PM Kostyshock Commented if Maryville doesn't do it, somebody else will.
7:09:35 PM Bell Stated they are building whether the Board votes or not.
7:09:40 PM Gulledge Reiterated it is about the whole 7 acre parcel, not just Walgreen's.
7:09:52 PM Wigginton To refute Bell's comments, stated the Village is not giving anything; this is an incentive program where all the risk is on the developer. Stated all the risk is to generate sales tax. Stated the Village's obligation, if any, is limited solely to the sales tax generated. Stated the money negotiated will be invested back in the project. Stated the estimated eligible costs in the plan are $1,150,000 right now. Stated over time, it will be greater. Stated the negotiations are far below that number.
7:10:57 PM Bell Commented before he heard on top of the 1% there was another 1/2 percent, which was out of Maryville's pocket.
7:11:15 PM Schmidt Commented if they don't have an open ear to the developers regarding these proposals, it will come to a point that they won't be able to run the Village on property taxes and if they don't start getting businesses in to supplement, they will have to establish a park district and tax residents for maintenance to the parks, a fire district to supplement the Fire Department, an ambulance district and tax for services. Stated they run a homecoming every year to which the funds go for ambulance training, service and supplies so Maryville citizens don't have to pay into an ambulance district. Stated if they don't get business in, citizens will have to pay more taxes.
7:12:48 PM Gulledge Commented when he first came on the Board, he was told to be patient as retail is coming. Stated in a perfect world, they would only wait for developers to knock on the door and come in. Stated they tried that for a lot of years, and it has not happened. Stated what has happened is all the communities that touch Maryville's boundaries have at least a TIF and a Business District. Stated they keep doing that because, if not, businesses will go someplace else. Commented sometimes they have to give to generate something to happen in the community. Commented whatever happens, a lot of developers will be watching. Stated many residents are in favor of this issue, some are not. Stated each Trustees has a decision to make and must gather as much information as possible and vote how they feel. Asked that they don't make up their minds prematurely. Asked for other questions. Asked the Board's opinion of placing the item on the Board meeting agenda. All were in favor.
7:15:23 PM Gulledge Went to Calendar Updates. Stated the Fishing Derby will be held Saturday, at 11:00 a.m. off Parkview Drive; encouraged volunteers to help with the Derby; Stated the Movie in the Park will be Uncle Buck on the 27th.
7:16:25 PM Gulledge Went to Public Input. There was none.
7:16:35 PM Gulledge Went to To Do List, page 1. Schmidt asked the status of the Special Census. Mayor responded they are trying to get to 53 applicants to be scheduled into the Census' system. Ask the newspapers to run the press release again. Asked for other on page 1. There was none. Went to page 2. Bell asked the status of installation of the big pavilion. Mayor responded it has been too wet to pour the piers. Asked for other on page 2. There was none. Went to page 3. There were no comments.
7:18:28 PM Gulledge Went to Trustees' Comments.
7:18:42 PM Schmidt Asked that Flaugher or Schardan contact the Salon owner at the corner of Main and Center to move the sign, as it obstructs view of oncoming traffic. Next, asked that the developer on the opposite corner be contacted to clean up the remainder of the property. Mayor stated they will check on both issues.
7:19:59 PM Bell Commented his appreciation to Fenton, as she was able to fix the podium microphone. Stated last week the new USB cable for the mixer was installed. Stated he believes the issues have now been resolved.
7:20:41 PM Gulledge Stated he asked Bell to research a wireless microphone for use in meetings.
7:21:07 PM Callahan Asked Mayor to mention to Flaugher that the Lion's Club has not yet been contacted about food for the homecoming.
7:21:33 PM Kostyshock Stated he attended the Madison County Firemen's Association meeting, at which it was discussed that the retirement will be reduced from $150 to $125 due to slow bingo and investments. Next, commented the new signs in Old Town look good.
7:22:33 PM Gulledge Went to Mayor's comments. Updated the Board regarding the Bauer Lane sewer issue. Stated they held a meeting with nine of the households represented. Stated it was a short meeting at which information was distributed; they plan to meet again in two weeks on June 24th. Stated Attorney and Engineer need to attend. Stated he will get a copy of the agreement to the Board. Commented the residents are upbeat about the project and agreeable to easements. Next, reiterated they need 53 applicants for the Census; to date they have 51. Asked the newspapers to run the press release again. Next, stated a memo was distributed to the Trustees' boxes on revised plans for Executive Plaza, Lots 1, 2 and 3 which states all contingencies have been addressed satisfactorily. Stated the Resolution is ready for Board approval and will be on the Board meeting agenda next week for a vote. Next, stated they are working on the Comprehensive Plan committee, and have 10 or 11 individuals interested. Stated he hopes to have appointments at the next Board meeting.
7:27:24 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:27:41 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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