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Village of Maryville, Illinois

Description Caucus Meeting
Date 9/10/2008 Location Council Chamber
Time Speaker Note
6:31:46 PM Gulledge Called the Caucus meeting of Wednesday, September 10, 2008 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Deputy Clerk Fenton, Attorney Wigginton, one resident (1) and two (2) reporters.
6:32:28 PM Gulledge Called for approval of the August 27th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:33:01 PM Gulledge Went to the first and only agenda item, Crown Castle Tower Request. Referred to handout distributed. Explained they will need more ground to reinforce the base. Stated they are going from 400 square feet to 600 square feet. Stated they went from $500 per month to $750 per month. Stated they will get the complete fence slatted and some landscaping on three sides. Stated in addition, they will get $673 per month as per the original agreement; the percentage goes up 3% every year based on square footage. Stated attorney has reviewed the agreement and spoken with their representative. Asked for questions or comments. Stated the agreement results in an additional $17,076 on the lease.
6:38:59 PM Kostyshock Asked whether they are self insured.
6:39:04 PM Wigginton Explained the original agreement is still in place that includes insurance requirements. Explained once this letter is approved, they will prepare a formal amendment to the lease.
6:39:38 PM Schmidt Asked how soon it goes into effect after Board vote.
6:39:43 PM Wigginton Stated he does not know the effective date.
6:39:50 PM Gulledge Stated it becomes active after the work is finished. Polled the Board. All were in favor.
6:41:35 PM Gulledge Went to Calendar Updates. Commented Thursday is the public hearing to discuss the Comprehensive Plan. Stated he would appreciate the Trustees being in attendance. Commented the Movie in the Park event is scheduled for September 26th.
6:42:29 PM Gulledge Went to Public Input. There was none. Went to To Do List, page 1.
6:43:06 PM Schmidt Asked if the CERT training is done.
6:43:11 PM Gulledge Responded yes; however they have a meeting pending with the Fire and Police Chiefs to draft rules and procedures. Explained eighteen (18) people graduated from the course. Asked for other questions. There were none. Went to page 2; there were no comments. Went to page 3; there were no comments.
6:44:23 PM Gulledge Went to Trustees Comments.
6:44:29 PM Schmidt Encouraged all to attend the public hearing on the Comprehensive Plan. Next, stated he distributed a finalized copy of the approved budget.
6:45:03 PM Callahan Commented on the recent MCIB meeting. Explained as the budget was cut in half, they cut some money from the Holiday Decoration Committee's budget. Stated Presson has already spent $1,000 on replacement lights, and must spend money to repair the Angel fixture. Explained they went through the budget by each line item to make cuts. Explained the Welcome Sign project was cut to two signs at each end of Route 159. Explained this will result in a spending of $12,000 to $15,000. Explained the Banner Committee was budgeted for $3,800, but will break-even due to the way the program is structured. Stated they currently have eighteen (18) sold. Stated the Board asked for permission to purchase a banner for the MCIB. He explained he would bring it before the Board for consideration.
6:47:51 PM Gulledge Asked the Board's opinion. Commented maybe some other committees would be interested as well.
6:48:12 PM Callahan Stated Michelle Vermaux announced the winners of the Yard of the Month: A home in Pinehurst took first, and 209 S. Lange got second place; Business of the Yard of the Month winner was Bobby's. Stated due to the small number of businesses in town, they have decided they will only do the Business category once per year. Commented Anderson was the runner up. Commented the bulk of the meeting was spent discussing the Welcome Signs.
6:51:09 PM Gulledge Commented his opinion they will be making a presentation on design to the Village Board within the next month.
6:51:15 PM Bell Asked if they are not receiving requests for the Firemen's Park marquee. Commented the messages displayed are outdated. Suggested they display Village events on that sign, leaving the Village Hall sign for other organizations.
6:51:48 PM Gulledge Explained the firemen change the sign based on direction from Village Hall.
6:51:56 PM Bell Commented they need to get the current outdated information removed. Commented they could display park events on that sign.
6:52:21 PM Callahan Further commented on the MCIB meeting, stating they changed the ordinance to elect a full time secretary instead of appointment at each meeting. Stated Tracy Fenton was elected secretary for the year.
6:52:46 PM Limberg Commented the Christmas lights get replaced a lot.
6:53:09 PM Callahan Explained they are going to change the lights in the red-white-and-blue "Falling Stars" used for Fourth of July to all white for use in the Christmas display. Commented they have also purchased some LED lights to intersperse throughout the fixtures, which should last longer and be cheaper to light.
6:53:38 PM Gulledge Commented on average they spend approximately $700 per year on replacement bulbs.
6:53:53 PM Kostyshock Stated he attended the Library Board meeting. Stated they received the awning, but will not install it until Spring. Stated they are concerned about the roof; he informed them the Village is working on getting an insurance adjuster to inspect it.
6:54:37 PM Gulledge Went to Mayor's Comments. He had none. Asked for a motion to go into Closed Session to discuss 5ILCS120(2)(c)(1), Appointment Employment, Compensation, Discipline, Performance or Dismissal. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:19:26 PM Gulledge Called for a motion to come out of Closed Session. Motion was made by Bell and seconded by Long. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:19:41 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:20:00 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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The Village of Maryville