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Village of Maryville, Illinois

Description Caucus Meeting
Date 1/28/2009 Location Council Chamber
Time Speaker Note
6:30:33 PM Gulledge Called the Caucus meeting of Wednesday, January 28, 2009 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan and Kostyshock; Garcia was late. Also in attendance were Deputy Clerk Fenton, Attorney Wigginton, Public Works Director Presson, three (3) residents and three (3) reporters.
6:31:12 PM Gulledge Called for approval of the January 14th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
6:31:52 PM Gulledge Stated as Wigginton has an engagement he must attend, he would like to change the order of the agenda to take up the attorney's matters first. Explained Item #9, Participation in the FEMA Floodplain Insurance will be tabled as they are sending it back to the Planning Commission for review and recommendation. Went to next item, Merkel Property.
6:32:30 PM Wigginton Stated they have been trying to obtain ownership of the property for some time and have been successful, as the Village is now the owner under a judicial deed. Explained they must take ownership of the property subject to any back taxes. Stated the assessor' office information indicates back taxes are as follows: For 2006 - $3,303.41; for 2007 - $623.32. Explained they may be able to get the 2007 taxes reduced or waived; however the 2006 taxes must be paid. Stated once the back taxes are paid, they are not subject to issuing a tax deed to Gable Ventures, which is the company that bought the taxes. Explained if they do not pay the obligation by May 14th, 2010, the property may be lost to a tax deed. Stated he would like to get the expenditure approved at the next Board meeting.
6:33:35 PM Garcia Arrived and was seated.
6:33:41 PM Wigginton Explained they will add the amount to the cost of obtaining the property and demolishing the structure. Stated at some point, the Village will likely make a determination to sell the property; therefore he has listed the three different ways a municipality has to sell real estate. Explained the hope is the sale of the property will equal or exceed the costs incurred by the Village.
6:35:21 PM Callahan Asked the actual amount incurred.
6:35:27 PM Wigginton Responded approximately $21,000. Explained they foreclosed on the lien, after which it was put up for judicial sale. Stated Maryville appeared and placed a bid in an amount equal to the lien. Explained they were the only bidder. Stated Mayor has possession of the original judicial deed.
6:36:16 PM Callahan Asked how the property is zoned.
6:36:19 PM Wigginton Responded he does not know.
6:36:25 PM Gulledge Explained it is in an area that is shown commercial in the Comprehensive Plan; however it is currently zoned residential. Commented the Village has been maintaining the property for two years. Stated his recommendation is to pay the taxes and figure out the best and fastest way to sell the property and get their money back.
6:37:22 PM Garcia Asked where the property is located.
6:37:26 PM Wigginton Explained.
6:37:48 PM Gulledge Asked for questions or comments.
6:37:51 PM Schmidt Asked if an exemption has been filed on 2009 taxes.
6:37:55 PM Wigginton Responded no. Explained that will be part of the project.
6:38:12 PM Gulledge Stated the item will be placed on the agenda for next week. Excused Wigginton from the meeting.
6:39:01 PM Gulledge Went to next agenda item, R. Cann bid. Stated this item was discussed two weeks ago, after which they were going to decide if funds existed to accomplish the project now or sometime in future.
6:39:23 PM Schmidt Stated his recommendation is to wait until next fiscal year as they do not have the amount in the budget for this year. Stated he will put the item in the budget for the 1st quarter of next year, and is willing to increase the amount by 25% and put in the budget for $3,500 to allow for incidentals.
6:40:07 PM Gulledge Asked for other comments.
6:40:20 PM Kostyshock Commented he would like to proceed, but understands if the item is not in the budget.
6:40:36 PM Limberg Concurred with Kostyshock that he would like to see it done, and it should be prioritized for next year.
6:40:50 PM Gulledge Polled the Board. All were in favor.
6:41:02 PM Kostyshock Asked if it could be done before Memorial Day. He was told that is what they will try for.
6:41:17 PM Gulledge Went to next item, Surplus Equipment, and asked Presson to discuss.
6:41:28 PM Presson Explained they are two (2) lawn mowers: One is a 1990 Woods and the other is a 2001 Woods. Explained the first has one 689 hours, and the other over 1,800 hours. Explained they are the two (2) oldest mowers in the fleet. Stated the 1990 is not currently working, and the 2001 would take $500 to $1,000 to be put back into working order.
6:42:07 PM Gulledge Stated he received news today that the PEP Grant has been approved for the new mower. Polled the Board regarding declaration of the mowers as surplus. All were in favor.
6:43:14 PM Gulledge Commented Public Works did a good job with the recent snow. Commented they had two (2) trucks break down in the last 24 hours. Commented they will need to strongly consider new trucks in the next budget.
6:43:43 PM Presson Commented one of the two is back up and running; they will likely be down one for a while.
6:44:15 PM Gulledge Went to next item, OSLAD Grant. Stated they had a bid opening on January 7th. Commented Trustee Schmidt asked what was included in the base bid, and he forgot to bring the information. Delayed the meeting while he went to his office to retrieve the information.
6:45:13 PM Bell Explained the base bid from memory: Stated it includes the walking trail; 88 oil and chip parking spots down Division Street; several benches; a Bocce ball court; a horseshoe pit; four (4) bleachers; widening of the entrance at Schiber Court. Commented the base bid did not include lighting any of the baseball fields. Explained the alternates as listed: #1 added an additional 30 parking spots; #2 added lighting of the biggest baseball field, which came in very high; #3 added lighting the biggest field with lower level lighting, which would not be feasible for use by older players; #G3 added additional bleachers; #G4 added a basketball court; #G5 added additional horseshoe pits and Bocce ball court; #G6 added lighting of the second largest field, which came in at less than half of lighting the biggest field.
6:49:51 PM Gulledge Stated the purpose of this discussion is to show the trustees the bids; if they have comments they need to get them to Mayor, Bell or Schmidt. Explained the bid is good for ninety (90) days. Stated they must decide what they will do and how they will pay for it. Stated they also need to discuss the issue with the Park Committee, who have not yet seen the results. Stated their meeting is February 16th. Stated the Board will re-visit the issue in approximately one month. Stated by then he hopes to have a recommendation ready.
6:50:59 PM Garcia Asked how much money they need to have.
6:51:04 PM Gulledge Responded Maryville will have to have all of it and when the project is done, the grant will give Maryville a check for half the cost. Commented they will not be able to do the whole project. Asked for other questions. There were none.
6:51:32 PM Gulledge Went to Calendar updates: MCIB meeting on February 2nd; Economic Development Committee meeting on February 9th; Park Committee meeting on February 16th; Planning Commission meeting; Discovery Series each Sunday in February.
6:52:35 PM Gulledge Went to Public Input. There was none. Went to To Do List, page 1. There were no comments. Went to page 2. Callahan asked if they were still considering consolidation of 9-1-1 in Madison County. He was told yes, and they still have sub-committees assigned; however nothing is imminent. Went to page 3. There were no comments.
6:54:20 PM Gulledge Went to Trustees' Comments.
6:54:26 PM Limberg Reported on Monday's Planning Commission meeting. Stated final plats for the Medical Building #3 and the Mandis Medical Building were approved for recommendation. Commented there were no negative comments on either issue. Stated the items will be on the next Board meeting agenda.
6:55:04 PM Gulledge Commented the egress and ingress issues have been worked out.
6:55:59 PM Schmidt Asked if variances were discussed. Limberg responded yes; it was passed with one negative and five positive votes.
6:56:19 PM Schmidt Stated he and Comptroller attended an IMRF workshop Monday. Stated they have lost approximately $7 billion due to the recent economic downturn. Stated the main purpose of the workshop was to inform municipalities of the proposal to the IMRF Board to spread the increase out. Stated if the proposal passes the Board as recommended by IMRF, Maryville would be paying a 10% increase on the amount paid this year, which is 8.44%. Explained in 2011 they will reevaluate and give another option.
6:58:24 PM Bell Stated the lighting on the marquee has not yet been resolved. Next, reported on the MCIB website: The original plan for the intern from the Chamber will not work out. Explained they have found another person volunteering to do the work. Stated Maryville will still need to purchase software so once the site is built it can be maintained by Nancy Shoup. Stated the software will likely be Microsoft Publisher, which is not very expensive. Next, stated the park donations listed on the website for tables and benches are less than the cost of purchase. Stated they need to increase the donation minimum for a bench from $300 to $600 and for a table from $500 to $850.
7:01:45 PM Gulledge Commented they have not yet lost money as they still have a lot of stock due to the prior purchases through the prior grant. Commented they are almost out of the surplus now.
7:02:22 PM Bell Asked if the Board is okay with the changes.
7:02:28 PM Callahan Asked if the price increase is due to the commodity surge.
7:02:37 PM Bell Stated the increase is because the last time they were purchased, this is what the cost was.
7:03:05 PM Gulledge Asked for questions. Stated an e-mail was sent to the Park Committee, to which four have responded favorably. State he expects to hear from the rest of the Committee by tomorrow.
7:03:25 PM Bell Stated if the Board is in favor, he will have to make the change on the website.
7:03:43 PM Callahan Commented on property maintenance issues of his neighbors. Stated he has since received other complaints about two other properties in the area.
7:04:28 PM Gulledge Stated he met with Flaugher on Monday who is working on the issue on the corner. Stated they have not been made aware of other issues. Stated Callahan needs to get addresses to Fenton for investigation.
7:06:50 PM Kostyshock Complimented the Public Works Department on the snow removal. Commented he has heard bond ratings are down, and asked if that will affect Maryville in future. He was told it could. Discussion ensued.
7:08:31 PM Gulledge Went to Mayor's Comments. Stated they have been working on an employee recognition program. Stated at the next Board meeting, they will be presenting twelve employees with awards for 10 years of service; one employee for 20 years of service; and one employee for 30 years of service; as well as one Employee of the Year recipient for each of the Public Works, Public Safety and Administration Departments. Next, stated it is again time for Maryville to host a Chamber of Commerce Business After Hours event. Asked Trustee Schmidt to head the planning committee. Next commented Dawn Mushill recently held a Customer Service seminar for Village employees and did a great job. Stated he received a lot of positive feedback on the program. Stated they are planning to follow up with a session on handling customer complaints.
7:12:53 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:13:15 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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The Village of Maryville