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Village of Maryville, Illinois

Description Caucus Meeting
Date 3/11/2009 Location Council Chamber
Time Speaker Note
7:30:03 PM Gulledge Called the Caucus meeting of Wednesday, March 11, 2009 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll call of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Deputy Clerk Fenton, Attorney Wigginton, Building and Zoning Administrator/Fire Chief Flaugher, five (5) residents and three (3) reporters.
7:30:45 PM Gulledge Called for a moment of silence in honor of Reverend Fred Winters, the Winters family, First Baptist Church of Maryville, the Maryville community and the Sedlacek Family. Next, offered thanks for everyone's understanding in moving back the meeting time to accommodate the church services held in the community this evening.
7:31:58 PM Gulledge Called for a motion to approve the February 25th meeting minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:32:31 PM Gulledge Stated they will take the agenda out of order in order to accommodate individuals in attendance due to the late hour. Went to Public Input.
7:33:11 PM Gary Kusmierczak 303 Dana, Collinsville. Outlined his platform for candidacy to Collinsville Unit 10 School Board. Thanked the Board for the opportunity to address.
7:40:15 PM Gulledge Asked for other Public Input.
7:40:25 PM Nancy Shoup 1 Hickory Drive, Maryville. Stated she is addressing the Board as Chair of the Community Improvement Board to request a reallocation of funds for a proposed Village Wide Garage Sale. Explained they will not be using all of the funds previously allocated for the Pocket Landscape Committee, and would like to use $1,200 from that line item to cover costs for copying and mailing of advertisement for a Village Wide Garage Sale scheduled for June 27th from 7:00 a.m. to 1:00 p.m. Explained maps to all participants homes will be provided. Residents will be asked to pay $1 to help cover the cost of the maps. Also, a central location at Kurt's CarStar and FNB parking lots has been allocated for rental for a cost of $10 by anyone wishing to bring items for sale versus holding the sale at their home. They are also planning on having a Kettle Corn vendor and Sunnyside Nursery selling plants at that location. Stated Bobby's has given coupons for small custards that day, which they will give out to the first 200 registrants. Stated the plan is to copy the flyers and mail them to all residents. Explained her opinion it is worthwhile to incur the expense of sending information to every resident, since this is the first year it will be held. Stated they also plan to contact local businesses to see if they would like to hold specials for that day, and will contact the Boy Scouts to see if they are interested in having a fundraiser barbeque.
7:42:31 PM Callahan Stated he asked Shoup to come to the meeting to explain the plan, as they did not discuss the mailing at the Community Improvement Board meeting. Stated there is money available from the Pocket Landscape Committee.
7:42:58 PM Schmidt Asked the amount from the Landscape Committee that is not going to be spent.
7:42:59 PM Shoup Stated they have $2,900 in the line item, minus the $1,200 she will use for the Garage Sale leaves a balance of $980. Explained the Landscape Committee plans to spend some of those funds before the end of April, but not all.
7:43:16 PM Callahan Clarified there will be enough in the MCIB budget for the Welcome signs.
7:43:24 PM Shoup Responded the Board approved $11,000, and the committee is only putting half down the rest of which will be allocated to next year's budget.
7:43:37 PM Callahan Commented a lot of work has been put into this project by Shoup. Also thanked Dawn Mushill for her input.
7:44:06 PM Gulledge Commented this satisfies questions received by the MCIB for over a year and a half regarding a community wide yard sale.
7:44:25 PM Shoup Stated Maryville's date is the weekend after Troy's event so as to take advantage of piggy-back advertising. Commented she is working with the University of Illinois to advertise in their newsletter to see if any local gardeners would like to sell produce that day.
7:44:53 PM Gulledge Stated the item will be placed on the Board meeting agenda for approval.
7:45:14 PM Flaugher Referred to the copy of the plat and comment letter from Juneau contained in the packets. Stated the item will be on the Board meeting agenda as an ordinance vacating a road dedication and easement plat. Explained Stonebridge Bluff Drive showed a cul de sac on their plat; subsequently the Second Addition to Stonegate Estates was approved last year. When this was done, that road was extended to accommodate the Second Addition. Explained for this reason they have to vacate the road dedication and easements, for which an ordinance must be passed.
7:46:45 PM Gulledge Asked for any questions.
7:46:56 PM Flaugher Commented the previous cul de sac was never constructed. Stated there is only one resident at that the end of that street at this time. Explained they are not tearing out the cul de sac, they are just vacating the road dedication and easements involved.
7:47:17 PM Callahan Asked if the back end of the old cul de sac will now be two lots.
7:47:27 PM Flaugher Responded it was originally going to be two lots; however now that they approved the plat for the second addition they are extending the street, which will curve to the north. Explained originally there were two lots on the back of the cul de sac; however those lots were never sold and were incorporated into the second addition.
7:47:51 PM Gulledge Asked for other questions.
7:47:53 PM Schmidt Referred to the map, asking if an area is within the Village. Flaugher responded no.
7:48:24 PM Gulledge Went to next item, Museum Committee Purchases.
7:48:36 PM Michael Mason 18 Valley View Drive, Collinsville. Stated the Museum Committee is requesting funding for computer equipment, software and archiving supplies as listed in the handout. Explained he went to several places to get costs, and Best Buy informed him they could beat all other prices, and would throw in a small utility printer that would work fine for general office works, letters, etc.
7:50:54 PM Gulledge Clarified he is asking for hardware at a cost of $1,227.98; software at a cost of $1,604; archival supplies at a cost of $358.02; for a total cost of $3,190.
7:51:22 PM Kostyshock Commented this is the Committee's first major purchase. Stated they started with $20,000 in the budget, and have $17,000 left.
7:51:40 PM Bell Questioned the choice of Microsoft Works.
7:51:57 PM Mason Explained it comes as a bundle.
7:52:05 PM Bell Asked if they will be sharing information with other committees. Explained the standard used by the Administration is Microsoft Office.
7:52:37 PM Mason Stated it is his understanding they can save in compatible formats.
7:52:45 PM Bell Responded they can; however it is a headache. Reiterated the rest of the Village uses Office. Further commented he has never been an HP fan. Asked if the Committee plans to be connected to a network. Mason responded it is possible. Bell commented the museum does not have Pipeline yet. Commented his suggestion they see if they can get Office in the deal. Commented he did not see any specifics on anti-virus software.
7:54:21 PM Mason Stated the suite comes bundled with Norton for a specific period and is renewable. Commented he has four HP computers personally, and has had no problems.
7:55:16 PM Bell Asked what operating system will be used. Mason responded it comes with Vista Home Premium with Service Pack.
7:55:54 PM Gulledge Asked for questions on the proposal.
7:55:58 PM Bell Asked if the committee plans for the Village to maintain the system, because if so he is not in favor of buying it from Best Buy.
7:56:23 PM Janet Butts 825 Piquard Ct., Maryville. Commented her agreement on the software. Commented her thought they might consider adding Office in the next budget year, unless the Board would like to approve enough money to get it now.
7:56:58 PM Bell Commented his opinion they will get a small discount on Works; however they can get Office for under $200.
7:57:32 PM Gulledge Commented if they are only talking about $200, he thinks the Board could agree to make sure on being told an exact number before a vote next week. Asked how maintenance would be taken care of, as right now service work is done through Computron.
7:58:18 PM Bell Explained maintenance by Computron ensures the Village has never been "down". Commented they pay more for computers, but they get workstations, not PCs. Explained if the committee can afford down time where the computer can be sent to Best Buy for repair, that is their choice. Commented he cannot ask Computron to support computers purchased from Best Buy.
7:59:18 PM Butts Commented they have joined an organization called AASLH through whom they are purchasing software, and would have an opportunity to network with them once they have a connection. Commented they do not have a phone connection with which to connect to internet.
7:59:45 PM Bell Commented Charter provides residential service to the Fire Department and Public Works for free with the purchase of commercial service for the Police and Administration Departments. Commented he is not sure if they can negotiate another free connection. Commented residential service is approximately $30 to $40 per month. Commented once they are on internet, they need to make sure their antivirus is kept up to date, which is another service offered by Computron.
8:01:37 PM Gulledge Asked if the committee is willing to see what the system would cost through Computron.
8:01:51 PM Bell Stated he can get a bid on a similar system. Commented for a similar computer, his estimate would be approximately $850.
8:03:15 PM Mason Stated the equipment will be processing imagery.
8:03:26 PM Bell Commented in that case they may want to look at a faster processor. Explained they just purchased a state of the art PC without a monitor for $1,099.
8:04:39 PM Mason Asked about a printer, as it would be nice to have a small printer for office communications. Explained it does not have the quality scanner they would need for archival materials.
8:05:26 PM Bell Suggested they let him get a bid and see what they come up with. Stated they also need to talk to Charter to see what they can do for a connection at the Museum.
8:08:40 PM Gulledge Stated he can give Mason the name of the individual that handles Government accounts.
8:08:51 PM Butts Asked if they send this out for bid, will they be able to get it in this year's budget. Bell stated he can have an answer tomorrow.
8:09:20 PM Kostyshock Asked if they get a good bid, can they approve it at the Board meeting.
8:09:38 PM Gulledge Stated they can review it at the Board meeting and the Board will send it back to Committee if they are not comfortable. Stated they will let Mason and Bell work out the technical issues. Commented his appreciation of all the work done at the museum.
8:11:49 PM Gulledge Went to next item, STP Federal Funding Application Fee. Explained they have done this a number of times. Explained they have to send a check for a half-percent of the project. Stated they are trying to get East Main Street from Lange down to Lakeview Acres Road under Federal funding of the STP Project List. Explained they send a check; if they designate it as an STP Route, they are in line to get Federal funding; if not, they give the check back. Explained most of the time they get the check back; however they want to try in light of the stimulus money being awarded.
8:13:16 PM Schmidt Asked if the funds will come out of Public Works.
8:13:20 PM Gulledge Stated it will come from Streets. Stated the money is available. Stated the item will be placed on the Board meeting agenda.
8:13:48 PM Gulledge Went to next item, CK Power Maintenance Agreement. Stated they can pay $630 for this year, or lock in three years for $1,890 up-front. Explained they test it a couple times a year.
8:14:31 PM Kostyshock Commented his opinion would be to lock in for three years.
8:14:38 PM Gulledge Polled the Board. All were in favor of three years. Schmidt asked when the current agreement expires. Mayor responded he does not know, but can find out before next week.
8:16:19 PM Gulledge Went to next item, Federal Economic Renewal Grants Resolution. Explained the resolution basically encourages consumer money to stay in the United States by buying American made goods in infrastructure projects. Polled the Board. All were in favor.
8:17:58 PM Gulledge Went to next item, 2009 MFT Maintenance Program. Explained it is broken out as follows: Ice and snow - $37,980; bituminous - $42,830.70; cleaning existing - $7,160.25; concrete patch - $40,830.85; mowing and weeds - $10,500; resealing streets - $54,330.60; street signs - $17,500; street sweeping - $6,355; traffic painting - $2,925; crack sealing - $21,457.64; total labor - $43,380; total estimated maintenance operating cost - $241,873.04. Stated last year's total was $198,461.80, so costs are up about $49,000. Commented they are trying to do more things and expect more money with the recent Special Census. Stated the Public Works Chairman is recommending for Board approval. All were in favor.
8:20:38 PM Gulledge Stated items #12 and #13 will be tabled, as Presson has the information and he is out ill.
8:21:12 PM Gulledge Went to Calendar Updates. Commented on the Park meeting; Art Show; Planning Commission Meeting; Fire Department Chicken and Beer Dance.
8:22:20 PM Gulledge Went to To Do List. Stated a letter was sent to the Bauer Lane residents to come in to pick up their checks. Explained they could not get enough people to go forward with the project. Stated they have submitted the project for the stimulus package, and will have to wait and see.
8:24:02 PM Schmidt Asked when the next CERT meeting will be held.
8:24:06 PM Gulledge Responded he does not know. Stated he knows they did some training recently. Stated he will try to find out before the next Board meeting. Stated they have met with Chief Schardan and Chief Flaugher. Commented several members of the Team came out to the church last Sunday to offer assistance. Went to Trustees' Comments.
8:25:22 PM Garcia Commented the First Baptist Church auction is cancelled and will be rescheduled, although they have not yet decided on a date. Next, thanked the fire and police officers that helped with the situation on Sunday. Commented she knows it was traumatic, and is glad they are being provided counseling.
8:25:57 PM Gulledge Commented this was a tough week, especially for Trustee Garcia and some employees. Stated the viewing for Reverend Winters will be tomorrow from 2 p.m. to 8 p.m., and the funeral will be 10:30 a.m. on Friday at First Baptist Church. Commented there was a good turnout at the St. Luke's service this evening. Applauded the Ministerial Alliance for coming together Monday evening to plan the simultaneous services. Commented he has received numerous e-mails from people all over the world, which he appreciates.
8:27:44 PM Schmidt Commented he attended the Catholic service which was well attended as well.
8:27:54 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:28:11 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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The Village of Maryville