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Village of Maryville, Illinois

Description Caucus Meeting
Date 5/27/2009 Location Council Chamber
Time Speaker Note
6:30:06 PM Gulledge Called the Caucus meeting of Wednesday, May 27, 2009 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Kostyshock and Short; Garcia was late. Also in attendance were Deputy Clerk Fenton, Attorney Wigginton, Public Works Director Presson, and three (3) reporters.
6:30:50 PM Gulledge Called for approval of the May 13th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Short - yes. Motion carried.
6:31:23 PM Gulledge Went to first agenda item, Email Notification Program.
6:31:34 PM Bell Referred to information distributed in the packets. Explained KDI Net does the Village's web hosting. Stated she has staff able to do this project; however they are very busy right now. Explained he received an initial estimate, but KDI had some questions the answers to which could change the estimate a little. Explained the price given is to set up the servers, the web page to subscribe, the accounts for senders, etc. Stated the original estimate is $850, however with the changes it will likely be more like $1,100. Stated Presson has the amount in his budget. Explained KDI will set up the five initial notification categories and show him how to add notification choices to the list. Stated the first five notifications offered will be: Board Agenda; Board Minutes; Water/Sewer News and Information (including boil orders, construction expansion project alerts, consumer confidence reports, etc.); Street News and Information (including road closures, construction projects, special events etc.); and the Village Gazette. Reiterated his guess the estimate will be approximately $1,100.
6:39:11 PM Gulledge Asked if this will be a one time charge. Bell responded that is correct.
6:39:48 PM Presson Stated he initially had $1,500 budgeted.
6:40:11 PM Gulledge Commented they cannot decide on anything tonight, as they don't have an exact cost. Stated his opinion they should make sure all are in favor of moving forward with the project, as they will need to bring it back to a future Caucus meeting once they have a firm bid. Commented his only concern is that it is truly a one-time cost and will not result in future charges. Stated he also wants to know from what departments the funds will come.
6:42:26 PM Schmidt Commented his opinion the Public Works budget should not have to absorb the whole cost.
6:43:27 PM Garcia Arrived and was seated.
6:44:06 PM Gulledge Stated they will get more information and discuss at a future Caucus.
6:44:40 PM Short Asked which individual will be responsible for sending the e-mails.
6:44:53 PM Bell Stated they have not completely decided; however access will be restricted. Stated discussions have included Presson, Trustee Bell, Water Clerk, Administrative Assistant and Deputy Clerk.
6:45:46 PM Gulledge Commented that can be worked out later.
6:46:42 PM Gulledge Commented he distributed an e-mail regarding bids for relocation of the warning siren pole currently located at the corner of East Main and the water tower road. Stated it needs to be moved to accommodate the sidewalk for the Lakeview Acres Road Project. Stated they received one bid; two others were unable to bid the project.
6:47:35 PM Presson Explained whoever does the job has to rent large equipment, which resulted in only one contractor willing to bid on the job as there is only one place in the area the equipment can be rented from. Commented the Village's current electrician, R. Cann, is willing to rent the equipment; however it raises the cost of the job.
6:48:32 PM Schmidt Asked how long the siren has been there.
6:48:36 PM Presson Stated he is not sure.
6:48:45 PM Gulledge Commented his opinion approximately fifteen (15) years.
6:49:02 PM Bell Commented a few years ago they upgraded the sirens with newer equipment. Asked if it is still functional.
6:49:18 PM Presson Responded yes; however the company that maintains the siren will charge a set up fee after it is moved. Explained they will not give a firm price for that fee, as they will not know if anything is damaged due to the move.
6:49:42 PM Schmidt Asked if this is still the best spot for this siren, or should they consider moving it due to Village growth.
6:49:52 PM Gulledge Explained they were erected on recommendation from ESDA, Madison County and the engineering firm. Commented he can't imagine the boundaries have changed enough to warrant moving it. Reminded the Board moving the poles involves running of new electricity, for which they would be put on a waiting list.
6:51:51 PM Short Asked if there are any easement issues with moving the pole.
6:51:57 PM Gulledge Responded no, as they obtained a 20 foot easement before the house on that property was built.
6:52:16 PM Short Asked if a larger electrical contractor was contacted.
6:52:24 PM Presson Responded R Cann is renting the equipment from JF Electric.
6:52:30 PM Gulledge Polled the Board; all were in favor.
6:52:51 PM Short Asked which budget the funds will come from.
6:52:53 PM Gulledge Stated they intend to try and include it in the road budget.
6:53:18 PM Gulledge Went to next item, Park Committee Recommendation.
6:53:29 PM Bell Stated the recommendation is to give a name to the four-acre park off of Route 159 adjacent to the bike trail. Stated the recommended name was Fred Winters Park. Stated the idea was to honor Reverend Winters as well as to bring recognition to the park area.
6:54:45 PM Gulledge Commented this was a unanimous recommendation, and is well deserved, as Fred did a lot for this community for 22 years. Explained the area is an easement off Duke Drive in Blackburn Terrace Subdivision. Explained it used to be the old sewer package plant. Stated they have been talking about the park for a couple of years and are looking to make it a passive park with maybe a pavilion and picnic benches that would not be obtrusive to the area residents.
6:57:38 PM Kostyshock Commented if they put a name to it, it will take a lot of work to turn it into a park.
6:57:51 PM Bell Commented they thought this would spearhead the needed work.
6:58:56 PM Garcia Agreed if they name it, they have to develop it.
6:59:05 PM Gulledge Commented this is a start. Commented he discussed the issue with the Ministerial Alliance, who are all in favor. Polled the Board. All were in favor.
7:00:12 PM Gulledge Went to next item, Surplus Radio Equipment.
7:00:29 PM Limberg Stated Wigginton provided the ordinance to dispose of radio equipment that is no longer needed.
7:00:46 PM Gulledge Explained this is the equipment that was replaced with Starcom. Commented they have someone that is interested in the equipment. Recommended they put it out for sealed bid. Polled the Board. All were in favor.
7:01:49 PM Gulledge Went to Calendar Updates: Commented this is the first time that all six Trustees were in attendance at the Memorial Day Ceremony; they will hold an Economic Development Committee meeting this month, and a notice needs to be sent to members; Zoning Board of Appeals public hearing this Saturday at 9:00 a.m.
7:06:11 PM Gulledge Went to Public Input. There was none. Went to To Do List. Noted he received an e-mail informing him they were approved for the 2009 $5,000 venue recycling equipment grant. Stated they have also been approved for the $8,000 recycled content equipment grant. Bell asked that the e-mail notification project be included under administration.
7:08:40 PM Gulledge Went to Trustees Comments.
7:08:47 PM Schmidt Thanked Dye for accepting the invitation to speak at the Memorial Day Service.
7:09:06 PM Bell Commented the Elvis Concert in the Park Event was well attended.
7:11:50 PM Garcia Commended the Police Department.
7:12:08 PM Gulledge Commented sometimes people don't realize the value of Maryville's public service staff including Public Works, Police Department, Fire Department and Ambulance Service.
7:13:30 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:13:52 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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The Village of Maryville