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Village of Maryville, Illinois

Description Caucus Meeting
Date 6/24/2009 Location Council Chamber
Time Speaker Note
6:30:00 PM Gulledge Called the Caucus meeting of Wednesday, June 24, 2009 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, and Kostyshock; Garcia was late, and Short was absent. Also in attendance were Clerk Long, Attorney Manion, Police Chief Schardan and three (3) reporters.
6:31:12 PM Gulledge Called for approval of the June 10th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes. Motion carried.
6:31:44 PM Gulledge Went to first two agenda items, Purchase of a Printer for Dispatch and Declaring Certain Property Surplus, and asked Schardan to discuss.
6:31:57 PM Schardan Stated the current printer is inoperable, and is approximately seven years old. Explained Computron has given them a loaner, which has been in use for a couple of months.
6:32:27 PM Gulledge Asked for any questions. There were none. Polled the Board; all were in favor. Stated the item will be placed on the Board meeting agenda.
6:32:46 PM Schardan Discussed surplus property. Stated he purchased a paper shredder approximately two (2) years ago with calendar money which does not work any more despite numerous efforts to clean and repair it. Stated he purchased a new one again with calendar money, and would like to declare the inoperable one as surplus.
6:33:11 PM Gulledge Clarified there is no value to the shredder. Schardan agreed. Explained after preparing the ordinance, the machine can be disposed of.
6:33:24 PM Schardan Stated the next item is the 2001 Impala, which is the vehicle the Mayor once drove. Stated the transmission has gone out again, which has been fixed a number of times before. Stated the estimate for repair was $1,500, which is more than the car is worth. Stated he would like to declare the vehicle surplus and put it out for sealed bid.
6:33:51 PM Gulledge Asked for questions or comments. Discussion ensued as to previous repairs and the value of the car. Schardan stated all equipment and markings will be stripped before selling. Polled the Board; all were in favor.
6:36:09 PM Limberg Commended the officers for stopping recent speeders on Route 159. Discussion ensued.
6:36:57 PM Gulledge Went to next two agenda items, Resolution Authorizing IEPA Loan Documents and Resolution of Intent Regarding National Flood Insurance. Referred to the letter from Bob Massa. Explained these procedures are necessary to make sure that if and/or when Maryville receives Stimulus Money everything is in place. Explained the project is the water storage and softener project. Asked for questions.
6:38:17 PM Limberg Asked when the stimulus money will be available.
6:38:19 PM Gulledge Explained no one seems to know for sure. Commented the majority of people do not have information yet. Reminded the Board the Village project is listed at number 51. Stated the items will be placed on the Board meeting agenda.
6:39:33 PM Gulledge Explained Trustee Bell was not at the last park meeting. Discussed the Baima Eagle Scout Project. Stated he presented a project to the Park Committee for erection of a solar-lighted flag in the grassy area off Parkview Lane, including red, white and blue flower plantings and a mounted eagle sculpture. Stated the Committee is recommending to the Board for a cost not to exceed $830. Discussion ensued. Polled the Board. All were in favor.
6:44:55 PM Gulledge Discussed next Park Committee recommendation to raise park pavilion rental fees. Commented with the exception of Glen Carbon, Maryville's rates are the cheapest in the area. Commented Presson indicated the Public Works Department is struggling to keep up with maintenance of the pavilions due to all the rentals. Stated the Park Committee agreed the rates should be raised; however they have requested the Public Works Department provide maintenance cost information in order to set a reasonable fee.
6:47:01 PM Bell Stated at a previous Park meeting, discussion was held as to whether maintenance should be done between each rental, as on most weekends pavilions are reserved multiple times. Commented weekend costs for an employee to clean pavilions is a minimum of two (2) hours at the overtime rate. Commented the Village does not collect Park taxes from residents.
6:49:49 PM Gulledge Stated the item is on the agenda to gauge the Board's opinion on raising rates. Stated they need to research the costs involved before deciding on actual amounts.
6:51:21 PM Garcia Arrived and was seated.
6:52:09 PM Bell Stated at the prior meeting, discussion was held on having renters clean up after themselves. Wondered whether it would be beneficial to install a second dumpster at the opposite end of the park and charge a deposit that would be refunded if the people leave the pavilion clean. Discussion ensued as to who would be responsible for inspecting the pavilion after each rental. Bell stated another suggestion was to hire a part-time retiree to maintain the pavilions on the weekends using a schedule based on the rental schedule.
6:56:10 PM Kostyshock Commented when the pavilion is rented, there are still others using the park which contributes to the mess. Discussion continued.
6:56:58 PM Gulledge Asked the Trustees if they were in favor of checking into the matter. All were. Discussion continued.
7:01:29 PM Gulledge Went to next agenda item, 2009/2010 Estimated Revenues, and asked Schmidt to discuss.
7:01:40 PM Schmidt Explained the Anticipated Revenue and Appropriations must be filed in the first quarter of the fiscal year; accordingly it must be agreed and voted upon by the end of July. Referred to the information contained in the packets. Asked for any questions or comments.
7:02:40 PM Bell Asked how the calculations were derived.
7:02:49 PM Gulledge Answered the previous year's figures were considered, using both anticipated and realized. Comments were made that some of the figures are an educated guess. Gulledge commented that a cautious approach is used in the estimations. Discussion ensued.
7:07:48 PM Garcia Asked about the interest on MFT.
7:08:08 PM Gulledge Answered it is interest on MFT money kept in a separate fund.
7:09:34 PM Gulledge Asked for other questions or comments. There were none. Stated the item will be placed on the Board meeting agenda.
7:09:45 PM Schmidt Discussed Appropriations. Asked for questions on the Fire Department. There were none. Asked for questions on the Police Department. There were none. Asked for questions on the Fire and Police Board. There were none. Asked for questions on Administrative.
7:12:17 PM Bell Stated he wants to raise the appropriation for Admin Computer Software. Explained he is working on an age inventory on computers and would like to replace at least two (2) per year. Stated he would like to double the figure to $20,000. Stated he would also like to raise the $8,000 figure in the budget to $10,000. Commented the Fire and Police Department figures are fine as-is.
7:15:53 PM Schmidt Went to Legal.
7:16:06 PM Limberg Commented that figure has increase, and asked if they are expecting more legal bills.
7:16:14 PM Gulledge Explained the figure is based on two union negotiations and further agreements with the Police Department.
7:17:15 PM Schmidt Went to Buildings.
7:17:25 PM Garcia Asked why the service figure went up.
7:17:31 PM Gulledge Responded they factored in replacement of the old fire house roof and tuck-pointing of the building.
7:18:25 PM Schmidt Went to Streets and Alleys. Commented they have had discussion with Presson that he may need a dump truck this year. Stated if so, the cost will be split between the Water and Street Departments. Commented they will try to put it off as long as possible.
7:19:14 PM Kostyshock Asked if contract negotiations were factored in under wages. He was told yes.
7:20:39 PM Schmidt Went to Public Comfort. Commented the policy started last year was to incorporate wage figures for labor used to maintain restrooms and park buildings.
7:21:33 PM Bell Commented for budgeting purposes, the Park Committee is trying to only be concerned with things under its control such as events, versus grass cutting costs, etc. Asked where that labor for parks is appropriated. Gulledge answered it is not under Public Comfort.
7:22:39 PM Kostyshock Stated under Streets and Alleys-Rentals, he would like to raise the figure to $15,000.
7:24:40 PM Garcia Discussed Architect Service under Buildings. Asked why they have $5,000 showing when there was no actual. Mayor answered they have a building that may need architectural services for repairs.
7:25:24 PM Schmidt Went to Parks and Recreation. Gulledge commented there is no labor listed.
7:25:38 PM Garcia Asked if they decide to hire a part-time employee, what part of the appropriation it would fall under.
7:25:47 PM Gulledge Answered it would go under Public Works. Garcia clarified they appropriated for it. Gulledge answered yes. Gulledge commented they could take more money from the Public Comfort area. Stated they will change the figure to $20,000.
7:27:15 PM Schmidt Went to Insurance. Explained this is Risk Management, health, life, unemployment, etc. There were no comments. Went to Cemetery for grass-cutting services. Stated they appropriated $10,000 in case they decide to purchase land if it becomes available. Went to Public Service. Explained they have appropriated in case they decide to hire someone part-time. Went to Social Security, which is self explanatory. Went to IMRF; Fire and Police Pension; Street Lighting, which is a levied item; Building and Zoning, which includes Flaugher's wages and half of Fenton's wages.
7:31:31 PM Bell Stated he wants to raise the computer appropriation amount to $3,000, as he will want a budget figure closer to $3,000.
7:32:35 PM Schmidt Went to Economic Development and Tourism. There were no comments. Went to Community Improvement. There were no comments.
7:33:22 PM Garcia Asked about the figure for Other Professional Services under Building and Zoning, which was increased substantially.
7:33:51 PM Mayor Responded he will have to research the answer, as he does not remember the reason. Stated he thinks it is for structural and environmental inspections before demolition of buildings. Stated he will check to make sure.
7:35:30 PM Schmidt Went to Contingencies to cover unforeseen expenses. There were no comments.
7:35:54 PM Gulledge Stated they will make changes to the figures before the public hearing to be held next week. Went to Calendar Updates: Movie in the Park Friday night; Garage Sale 7:00 a.m. to 1:00 p.m.; Kiwanis Club Barbecue Friday and Saturday 11:00 a.m. to 7:00 p.m.
7:40:28 PM Gulledge Went to Public Input. There was none. Went to To Do List, page 1. Bell asked the status of the OSLAD grant. Gulledge answered they have given a new schedule and talked to Steven Gonzales and are waiting for the financial situation to clear up. Went to page 2. Schmidt asked the status of the Northwood sewers. Gulledge responded the walkthrough is complete; however they need to fill and plant more grass seed. Garcia asked the status of the Safe Routes project. Mayor responded they are waiting on the State. Went to page 3. There were no comments.
7:44:05 PM Gulledge Went to Trustees' Comments.
7:44:19 PM Bell Stated he has not heard back from KDI Net regarding the e-mail notification system. Stated Chief Schardan gave him some information on a public system, which he has concerns with; however he will look into it. Next, commented the Fishing Derby went well. Next asked Kostyshock when the backfill portion of the lake will be seeded. Kostyshock responded as soon as weather permits.
7:49:33 PM Kostyshock Asked whether the population numbers on the entrance sign can be made larger. Mayor stated he will pass it on to the Community Improvement Board.
7:50:57 PM Gulledge Went to Mayor's Comments. Stated they had approximately twenty (20) participants show up for the Community Work Day and cleaned up along Route 159 and Vadalabene. Noted the next Board meeting is July 1; at 6:30 p.m. before that meeting they will hold a Public Hearing considering the intent of the President and Board of Trustees to sell not to exceed $5 million of general obligation bonds, alternate revenue source; and at 6:45 p.m., a public hearing will be held to consider the 2009/2010 appropriation ordinance. With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.

Respectfully submitted,

Thelma Long, Village Clerk

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The Village of Maryville