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Village of Maryville, Illinois

Description Caucus Meeting
Date 11/10/2009 Location Council Chamber
Time Speaker Note
6:30:02 PM Gulledge Called the Caucus meeting of Wednesday, November 10, 2009 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll call of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Kostyshock and Short; Garcia was late. Also in attendance were Deputy Clerk Fenton, Attorney Wigginton, Comptroller Brussatti, Public Works Director Presson, FAIR Representative Don Duecker and two (2) residents.
6:30:49 PM Gulledge Called for approval of the October 28th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Short - yes. Motion carried.
6:31:20 PM Gulledge Went to first agenda item, Don Duecker with the Facility Athletics Improvement Reform Group (FAIR).
6:31:39 PM Don Duecker 2713 Sandstone Drive, Maryville, Illinois. Distributed handout and explained mission and vision of group (documentation attached).
6:32:33 PM Garcia Arrived and was seated
6:32:37 PM Duecker Continued with presentation.
6:43:56 PM Bell Asked if they are focusing on outdoor sports or indoor sports as well.
6:44:06 PM Duecker Responded all sports. Stated they have met with basketball, wrestling, cheer and dance coaches.
6:44:20 PM Bell Asked if this is for high school level only or for middle school as well.
6:44:33 PM Duecker Stated they are starting with high school, and the secondary focus will be middle school.
6:46:04 PM Short Asked in referring to the Booster Club, are they referring to a specific club, as typically each sport has its own.
6:46:24 PM Duecker Stated they are looking to meet with all clubs. Stated this group's focus is strictly on facilities. Stated they will rely on Booster Clubs to help fund initiatives. Introduced Dean Vandyke and Pete Trapp, Collinsville High School Varsity Baseball Coach.
6:47:04 PM Gulledge Asked the group to keep Maryville informed. Thanked Duecker for his address.
6:47:42 PM Gulledge Went to next item, Call One Phone System.
6:48:26 PM Brussatti Referred to the three year proposals e-mailed to each Trustee. Commented the savings are a little different for each year, but there is not big discrepancy. Stated the three-year contract is still the best deal. Stated he has talked again to Glen Carbon, who indicated since signing with Call One they have found $12,000 worth of prior billing errors, which AT&T has refunded to the municipality.
6:49:39 PM Garcia Asked what will be done if there are equipment problems.
6:49:47 PM Brussatti Stated the equipment is still handled by AT&T, and the Village will maintain their maintenance agreement with AT&T.
6:50:02 PM Gulledge Explained nothing changes other than billing. Stated his suggestion is to go with the three-year agreement, and if it does not work out they simply pay Call One the difference, which is what they would have paid for AT&T anyway.
6:51:49 PM Brussatti Asked if Wigginton has had a chance to review the contract.
6:51:54 PM Wigginton Responded yes. Stated his only concern was the termination conditions; however concurred with Mayor's assessment.
6:52:12 PM Gulledge Asked for questions or comments.
6:52:15 PM Schmidt Commented he is leery of the arrangement; however Administration are the ones that will have to put up with the headache if it doesn't work.
6:52:43 PM Gulledge Commented his biggest concern was maintenance, but that has been explained.
6:53:18 PM Bell Commented he likes that phone calls are always answered by a live person versus automated phone lines.
6:54:09 PM Garcia Commented she talked to an installer who indicated AT&T would not be responsible for maintenance, which has her concerned. Gulledge commented that is incorrect.
6:55:40 PM Gulledge Asked for other questions or comments. There were none. Polled the Board. All were in favor. Stated the item will be placed on the Board meeting agenda.
6:56:58 PM Gulledge Stated next item, AT&T Cell Phones has been removed from the agenda and will be re-presented at next Caucus.
6:57:32 PM Gulledge Went to next item, Pay Request #6 to Baxmeyer.
6:57:41 PM Kostyshock Stated the request is for $171,807.53. Stated the project is almost complete.
6:59:14 PM Gulledge Went to Calendar Updates. Events were discussed. Discussion was held as to the Caucus meeting scheduled for the night before Thanksgiving. Mayor commented traditionally the Board has not met on that night. Commented the only issue to discuss is the AT&T cell phones, which is not a pressing matter. Polled the Board. All were in favor of canceling the meeting.
7:02:17 PM Gulledge Went to To Do List. Commented regarding the Drost Lake dredging, they have received the $40,000 from the IEPA and the item can be removed. Commented they also received the $8,000 check for the recyclable content equipment grant. Bell asked the status of the OSLAD project. Mayor explained the focus right now is the lights. Stated the trail work will begin in the Spring. Commented the project will be done by the May 1st deadline. Bell asked the status of the boat ramp. Presson stated the ramp is closed for the season and it will be fixed before next season.
7:06:14 PM Gulledge Went to Trustees' Comments.
7:06:55 PM Short Stated an issue has arisen with the delivery of the recycling containers. Explained approximately 400 containers were delivered to the wrong areas. Stated Allied Waste and the County are working on retrieving the containers.
7:16:20 PM Gulledge Went to Mayor's Comments. Commented the tax levy needs to be prepared and filed with the County by the last Tuesday of December. Explained it will be ready to discuss at a Public Hearing on December 9th and for a vote on December 16th. Answered Garcia's question regarding when the rest of Lakeview Acres road will be finished. Stated the State has not sold the bonds to release the $900,000 still owed from the grant. Stated they have received a commitment from the State for an additional $770,000 for that section and the round-about. Stated they will know shortly if they got the County committed on the full 25% to take them to $523. Explained they cannot start the project until they have the money.
7:19:22 PM Gulledge Asked for a motion to go into Closed Session under 5ILCS120/2(c)(1), Appointment, Employment, Compensation, Discipline, Performance or Dismissal of One or More Employees, and Collective Bargaining Issues. Motion was made by Schmidt and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:33:02 PM Gulledge Asked for a motion to come out of Closed Session. Motion was made by Schmidt and seconded by Short. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:33:18 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.

Respectfully submitted,

Thelma Long, Village Clerk

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The Village of Maryville