Click to Home
Go To Search

View Other Items in this Archive | View All Archives | Printable Version

                  Village of Maryville, Illinois


Caucus Meeting



Location: Council Chamber




6:30:08 PM


Called the Caucus Meeting to order, Wednesday, January 8, 2014. Invited all in attendance to stand and join in the Pledge of Allegiance.

6:30:37 PM


Asked for a roll call of those officers present. Answering the roll call were Trustees Schmidt, Bell, Kostyshock, Garcia and Short. Trustee Vallino was absent from the roll call. Also in attendance were Deputy Clerk Lucas, Public Works Director Presson and 1 reporter.

6:31:03 PM


Called for the approval of the minutes of December 11, 2013 Caucus Meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Deputy Clerk. There were none. Motion to approve the minutes was made by Bell and seconded by Schmidt. Roll call vote on the motion: Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion carried.

6:31:26 PM


Agenda Item 5: Meter Reading Mobile Data Collection Unit

6:31:36 PM


The current meter reading system needs to be upgraded to a Mobile Data Collection Unit from Itron, MC3 SME Small Market Mobil Unit. The new device will be mounted in a vehicle and will allow the person taking the meter readings to increase the amount of reads taken in an hour, saving the Village time and freeing the employee up to be used on other Village projects. Presson recommends purchasing the new system from United Systems and hiring Gamber Johnson to install and set up the device. Total cost for the new mobile unit would be $16,000.

6:33:35 PM


Asked how long the old meter reading unit had lasted and if the new mobile device would last as long.

6:33:47 PM


Stated the old unit has lasted about 6 years and he expects the new device to last about the same amount of time.

6:34:54 PM


Asked how the unit would be repaired and by whom.

6:35:06 PM


United Systems is located in St Louis and they would be responsible for any repairs if needed.

6:36:35 PM


Asked the Board if all were in favor of purchasing the new Mobile Data collection Unit for Village meter reading. All were. OK to place on the next Board Meeting agenda for approval.

6:37:26 PM


Agenda Item 6: Bids for Replacement for Softener Media

6:37:41 PM


Bids were taken for the replacement of softener media. The old softener media was installed in 1997.  Based upon inspection of the old media, it is recommended that a replacement be purchased. The estimated cost of the project would be $85,000. Presson and Juneau Engineering recommends hiring Korte & Luitjohan Contractors, Inc. with the bided price of $59,960.00.

6:40:03 PM


Asked Presson to explain what the softener media was?

6:40:20 PM


The softener media is water filter system that all water runs through in the softening process.

6:40:34 PM


Will Korte & Luitjohan Contractors, Inc. remove all the old waste after installing the new media?

6:40:51 PM


Waste removal was included in the bid proposal.

6:41:00 PM


Will the new softener media last as long as the old media?

6:41:33 PM


The bid proposal clearly stated what the Village requirements were and he would expect the new media to last as long as the old softener media, about 10 to 12 years.

6:43:25 PM


Asked the Board if all were in favor of approving the softener media replacement. All were. Ok to place on the next Board Meeting agenda for approval.

6:43:38 PM


Thanked the Public Works Department for all the work they have been doing to remove the snow from the Village roads after the latest snow event. The Village was in great shape considering the amount of snow that has fallen. Stated the Village buildings have not had any storm related damage. Further discussion was had concerning weather and how the Village was affected.

6:47:39 PM


Agenda Item 7: Drost Park Khoury League Sponsorship Request.

6:47:49 PM


The Village has received a letter from the Drost Park Khoury League asking for sponsorship of a League team. The cost to sponsor a team would be $300 if paid before January 30, $350 after January 30th, and for an additional cost of $50, a League sponsor link can be added to their Website. Schmidt asked if other Village Departments such as the Fire Station had also received the same letter. Short stated, the Fire Station did receive the same letter every year and the request was an annual fundraiser for the league.

6:49:38 PM


The Village should not purchase the $50 website link because the Village webpage already offers a free link to the Drost Park Khoury League.

6:51:10 PM


The Village should sponsor a team because the Khoury League is located here in Maryville.

6:52:37 PM


Asked the Board if they were all in favor of sponsoring a Drost Park Khoury League team. All were in favor. Ok to place on the next Board Meeting agenda for approval.

6:53:49 PM


Agenda Item 8: Construction Engineering Agreement for Safe Routes Project.

6:53:57 PM


The Village Board has already discussed the Construction Engineering Agreement for the Safe Routes Project. IDOT has now finalized all the details and put together an agreement for the Village to sign. The contracted work will take place between the end of May 2014 and the first week in August 2014. Asked the Board if all were in favor of placing the Safe Routes Agreement on the next Board Meeting agenda for approval. All were in favor.

6:56:55 PM


Agenda Item 9: Calendar Updates - Discussed upcoming Village events for January and February. Village Hall will be closed for Martin Luther King Jr's Day on January 20th.

6:58:33 PM


Agenda Item 10: Public Input - There was none

6:58:41 PM


Agenda Item 11: To Do List

6:58:51 PM


Page 1

6:58:59 PM


Has the Village heard any updated information about the new message boards? Would like to have the message boards added to the To Do List. Gulledge stated he had not received any updated information.

6:59:32 PM


Asked if the Village staff photos were ready? Gulledge stated a few employees still needed to have photos taken and he was working on getting this done.

7:00:47 PM


Page 2

7:00:56 PM


Stated the date for the public hearing for the Boundary Agreement between the City of Troy and the Village would be on February 19th.

7:02:13 PM


Agenda Item 12: Trustee Comments

7:02:18 PM


The Village has received and reviewed the first Chamber of Commerce's post card to be mailed out early February. The Village has begun the processes to prepare the 2014 Budget.

7:04:46 PM


The Web page needs to be updated with the new police employee information.

7:05:57 PM


Presented the Board with information for purchasing a lighted outdoor Christmas tree for the Plaza. The Board discussed the purchase. Kostyshock will present a price quote once the selected tree has come back in stock sometime in February.

7:09:02 PM



7:09:03 PM



7:09:07 PM


Agenda Item 13: Mayor comments - Nothing

7:09:16 PM


There being no further business to come before the Board, called for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Roll call on the motion: Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion carried.

7:09:35 PM


Meeting adjourned.

Respectfully submitted,


Christy Lucas, Village Deputy Clerk

Produced by FTR Log Notes?

The Village of Maryville