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Village of Maryville, IL 

Description Caucus Meeting
Date 6/26/2013 Location Council Chamber
Time Speaker Note
6:30:05 PM Gulledge Called the Caucus Meeting to order Wednesday June 26, 2013. Invited all in attendance to stand and join in the Pledge of Allegiance.
6:30:35 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Bell, Kostyshock, Garcia and Short. Also in attendance were Deputy Clerk Triplo, Attorney Motil, Public Works Director Presson, Building & Zoning Administrator Flaugher and 1 reporter.
6:30:49 PM Gulledge Called for the approval of the minutes of the June 12, 2013 Caucus Meeting. Asked if there were any questions, additions, or subtractions to the minutes as prepared by the Deputy Clerk. There were none. Motion to approve the minutes was made by Short and seconded by Schmidt. Roll call vote on the motion: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion carried.
6:31:21 PM Gulledge Agenda Item 5: Rezoning Request: Remington Place Outlot C
6:31:47 PM Flaugher Would like to inform the Board, the Planning Commission did recommend the approval of the 2013 updates to the Comprehensive Plan. Will be on the agenda next week.
6:33:04 PM Flaugher Remington Place Outlot C was requested by Osborn Development to be rezoned from SR-2 to PD-R, to potentially develop a second addition to the Villas of Remington. Planning Commission recommends this request. Flaugher pointed out the parcel on the map. Board agreed. Will prepare an ordinance for next week's meeting.
6:37:11 PM Flaugher Agenda Item 6: Rezoning Request: 2800 Williams Street - Mr. Herzing is requesting splitting a SR-2 lot with the intent to build a single family residence. Board reviewed on the map. Lot 1 requested to be rezoned to SR-2 and a Lot 2 to be rezoned to SR-1. Board agreed.
6:39:53 PM Flaugher Agenda Item 7: Final Plat - Herzing Subdivision - Planning Commission recommends the approval. Board agreed. Will be added to next week's agenda.
6:40:20 PM Flaugher Agenda Item 8: Final Plat - Stone Gate Estates 1st Addition - Will be tabled due to no representative at the Planning Commission meeting. We will not add to the agenda until we get a recommendation from the Planning Commission.
6:40:44 PM Flaugher Agenda Item 9: Preliminary Development Plan - Will be tabled due to several questions that have not been answered at this time.
6:43:16 PM Gulledge Comprehensive plan was discussed for about 45 minutes. All questions were answered from discussion. They recommended the Board to approve the 2013 Comprehensive Plan. The Board should receive a letter stating this approval by next week's meeting.
6:43:52 PM Gulledge Not on the agenda, but the Fire Department looking to purchase a power stretcher.
6:44:11 PM Short Sometime back the EMS Committee discussed using the revenue generated from the sale of the old ambulance to purchase a power stretcher. Committee has been doing research on this product and highly recommends going with the Stryker Power Pro for $13,713.86 with a five year warrantee for $2,485.80. Total cost will be $16,199.66. A power stretcher will benefit not only the EMS employees but Fire personnel as well, since they frequently assist the EMS calls. This is in the proposed budget.
6:47:33 PM Gulledge It was the Homecoming Association's money that raised the money from the sale of an ambulance.
6:48:23 PM Bell Does the power stretcher charge while it's docked in the ambulance. Flaugher answered, yes.
6:52:32 PM Gulledge Board agrees with purchase of stretcher and the warrantee. Add to next week's agenda.
6:53:32 PM Gulledge Agenda Item 10: Change Order #2 - D&K Backhoe for the Lakeview Lane/Fairview Lane Water Line Project
6:53:49 PM Presson Credit to the Village for $506.00 - Board agreed.
6:55:03 PM Gulledge Agenda Item 11: Pay Application #1: D&K Backhoe for the Lakeview Lane/Fairview Lane Water Line Project
6:55:27 PM Presson Pay application #1 for Lakeview Acres Road Water Main Replacement $116,779.50. Board agrees to add to next week's agenda for payment.
6:56:11 PM Gulledge Agenda Item 12: Purchase of Decorative Rock for Roundabout
6:56:39 PM Presson Recommends purchasing from Kalmer Landscape Supply.
6:57:07 PM Gulledge Asked the Board for authority to place order now and get the rock in the Roundabout before it opens. Board is ok with ordering it and approving the purchase at next week's meeting.
6:59:04 PM Gulledge In regards to the Roundabout project, Mayor met with the foreman and engineer on the project. Should the weather cooperate the roundabout will be open sometime next week.
7:01:51 PM Gulledge Informed the Board the Water Plant was hit by lightning last Saturday night. Plant has been running manually. Water department has done a great job of running without any customers noticing any change in their service.
7:02:21 PM Presson Plant was hit by lightning. Extensive damage to the plant control systems, every aspect of the plant is being run manually. Presson, Mayor and Marvin Brussatti have been in contact with the insurance company. Plant is still tracking damages with equipment. Mayor asked if there were any other questions for Presson.
7:09:32 PM Bell Asked Presson about the Fred Winters Park path and pavilion floors look great, but he asked about standing water.
7:10:10 PM Presson His team hasn't done the drainage work at the park yet, as soon as the park construction is complete they will complete the drainage work.
7:10:48 PM Bell Asked if the Pavilion 1 barbeque grills are installed. Mayor said yes that is complete, he was out there today.
7:11:03 PM Bell Who maintains the maps page on the website? Feels like it needs to be updated and also get the Fred Winters Park info on our website.
7:12:05 PM Schmidt Fred Winters Park is currently a construction zone, when it is complete it should be added to website. Mayor agreed we don't want residents out there until it's completed for safety reasons.
7:12:27 PM Garcia Wasn't sure if this question was for Pat Presson, but Grandma's Attic would like to put up a dropbox for donations.
7:13:08 PM Gulledge Outreach Center Board needs to research and bring a plan to the Board for approval.
7:15:47 PM Gulledge Agenda Item 13: Calendar Updates - Discussed upcoming events.
7:18:29 PM Gulledge Agenda Item 14: Public Input - There was none.
7:18:38 PM Gulledge Agenda Item 15: To Do List
7:19:26 PM Gulledge Agenda Item 16: Trustees Comments - Vallino had none.
7:19:34 PM Schmidt Questioned if the exchange server was included in this budget? Bell said it was approved in last years budget, but wasn't sure if it was paid. Bell said the GIS server may be in this years budget. They will confirm with Jolene. Schmidt also mentioned that he walked the roundabout and thinks it's nice. He thought the lights looked great.
7:21:18 PM Bell Laura from Computron is still sick, but she is getting better slowly. Computron sent a quote for a pc today for the deputy clerks, and updating all our computers to Microsoft Office 10. Thanked everyone who help with the movie night in Bell's absence. Heard there was a great turnout.
7:23:55 PM Kostyshock Public Works Department has been stressed with so much rain and storms and trees down. Kostyshock feels the summer help is doing a great job and the grounds look better than ever. Kostyshock also mentioned the FASTT foundation wanted to know if they could trim the bushes around the center. The Mayor and Motil felt that may not be the best task, but would look to find other jobs that they would be able to take on.
7:26:43 PM Garcia No comments.
7:26:46 PM Short No comments.
7:26:50 PM Schmidt Questioned if Mayor gave the Library the permission for the summer reading program at the Community Center. Mayor found out after the fact and spoke to them about getting the Board's permission first.
7:27:35 PM Gulledge Agenda Item 17: Mayor Comments - Weather permitting Monday or Tuesday, we are going to look at situation off Keebler at the Villas. We will answer the questions that came up at Remington. Wanted to thank the Board for attending St. Luke's United Methodist Church and presenting Pastor Sig with a proclamation and plaque. Pastor Sig was touched and the Mayor thanked the Board for all attending.
7:30:23 PM Gulledge There being no further business to come before the meeting, called for a motion to adjourn. Motion by Vallino and seconded by Bell. Roll call vote on the motion: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion carried.
7:30:47 PM Gulledge Meeting adjourned.

Respectfully submitted,

Carrie Triplo, Deputy Clerk

The Village of Maryville