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Village of Maryville, IL

Description Caucus Meeting
Date 4/24/2013 Location Council Chamber
Time Speaker Note
6:30:08 PM Gulledge Called the Caucus Meeting to order Wednesday, April 24, 2013. Invited all in attendance to stand and join in the Pledge of Allegiance.
6:30:37 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Bell, Kostyshock, Garcia and Short. Also in attendance were Deputy Clerk Triplo, Public Works Director Presson, Clerk and Treasurer Henry, 1 reporter and 3 guests.
6:31:04 PM Gulledge Called for the approval of the minutes of the April 10, 2013 Caucus Meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Deputy Clerk. There were none. Motion to approve the minutes was made by Vallino and seconded by Schmidt. Roll call vote on the motion: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion carried.
6:31:35 PM Gulledge Agenda Item 5 - Phone System Demonstration with Computron - Computron not in attendance but on the way, skip on to the next agenda item.
6:31:47 PM Gulledge Agenda Item 6 - Bid Results of 2013 MFT Program
6:31:55 PM Presson Bid Results of 2013 MFT Program - Presson went over the details of the bid results. The low bid is the same company that was chosen last year. Bid price is within a couple cents from 2012. Never received any complaints from last year during oil and chipping. Presson very happy with the company awarded and would recommend them again. Board discussed and all agreed to add to the agenda next week.
6:37:23 PM Presson Updated the Board about the recent repairs around town.
6:38:18 PM Gulledge Board have any questions for Presson?
6:38:23 PM Bell Questioned when the pot holes will be repaired on Robert Drive.
6:38:58 PM Presson Street Department is focusing on the Fred Winters Park project, that project is under a deadline. As soon as Fred Winters Park is complete, the Street Department will work on the roadway repairs.
6:39:45 PM Vallino Thanked Pat Presson and his team for the assistance on the Park work day.
6:40:19 PM Gulledge Move ahead to the next agenda item, still waiting for Computron.
6:40:24 PM Gulledge Agenda Item 7 - Changes to Code of Ordinances Regarding Water Service & Annexations - Mayor has been meeting with Public Works Director Pat Presson, Attorney Ron Motil, Treasurer Jolene Henry and Water Clerk Melissa Bailey to work on adding language to better enforce this section of the ordinance. Motil took the groups comments from the meeting and wrote up the proposed amendment. This situation doesn't happen often, but it's just a safety precaution for the Village.
6:41:54 PM Motil Alot of thought and work has gone into this little paragraph. It's not a large issue as long as residents comply. Provision of water service is a privilege, this language is to tighten up the agreement whether it's a new owner or a family member of the owner and simply states if contiguous or becomes contiguous then steps to get into the Village will be taken or the property won't receive Village water service. This change makes it clear as to the obligation to the Village. Jolene Henry made some suggestions to the pre-annexation packets, which tightened that language up as well.
6:49:26 PM Gulledge Asked Board if they had any other questions on this item. There were none. Add to agenda for next week's meeting.
6:49:55 PM Gulledge Agenda Item 5 - Phone System Demonstration - Computron
6:50:17 PM David Link David Link, 909 Augustana Way, Fairview Heights. Presenting as a representative of Computron. Gave Cisco Presentation. Introduced proposal about a general phone system and wide area network, the capabilities and the costs. Once the Village decides what exactly they would be interested in, Computron will be happy to come back and go over system with much more precise details and pricing.
6:54:16 PM Linda Burns Linda Burns, 1843 Messinger Trail, Shiloh - Walked Board through pages in the packet. The service provider would come in and replace all existing phone lines that are with Call One and Charter Internet fees. This new system would replace both of these monthly fees.
6:56:27 PM Bell Questioned the cost sheet, total Village monthly cost for all voice and data services. Bell was looking for a side by side cost comparison. Would there be a faster internet speed? Linda Burns said yes, it would be faster, because it would have dedicated lines. Bell asked if we could set up hotline phone numbers. Linda Burns answered yes, it would have access to setting up special dedicated lines that could be set up by staff. Computron would do all the training and support on this system.
6:58:49 PM Gulledge Mayor wants the Board to ask all questions to Computron and then will get a committee started to look into all the different options and costs.
7:13:04 PM Gulledge Thanked Linda and David for their information. Asked the Board for volunteers to work on this project. Mike Vallino and Rod Schmidt volunteered.
7:16:07 PM Gulledge Agenda Item 8 - IEPA, Underground Gas Storage Tanks - Mayor spoke about underground gas tanks behind the old firehouse that were removed twenty years ago. The Village used the IEPA superfund program to have the tanks removed and cleaned up. The program ended up running out of money and the Village never completed the closeout reports. Recently, the Village received a letter about this project. Mayor and Public Works Director Pat Presson met with Quality Testing and Engineering, Inc. and received a bid to get the final reports to complete this project. The bid is for $6,644.00. The Village is responsible for the first $10,000.00 anything over that amount would be paid for by the IEPA.
7:25:17 PM Gulledge Mayor recommends using Quality Testing and Engineering, Inc. for this project. Board agrees and this will be added to next week's agenda.
7:26:07 PM Gulledge Agenda Item 9 - Calendar Updates - Board discussed upcoming events.
7:29:02 PM Gulledge Agenda Item 10 - Public Input - There was none.
7:29:45 PM Gulledge Agenda Item 11 - To Do List - Bell added the phone system project to the list.
7:30:39 PM Gulledge Agenda Item 12 - Trustees Comments
7:30:48 PM Vallino Comprehensive Plan Committee is close to completing their proposed plan by the end of May. Planning to present to the Board in June.
7:31:36 PM Schmidt Apologized to the Board that he couldn't take off last week to work on the budget. Planning to reschedule the first or second week of May.
7:32:09 PM Bell Spoke about the park work day. Thought there was a good turnout.
7:32:22 PM Kostyshock Reminder that the grade school field trip is May 17th. The roundabout project has been slowed down because of the weather. Once the weather breaks, it will be completed in a week or two.
7:32:52 PM Garcia No comments.
7:32:56 PM Short No comments.
7:33:03 PM Gulledge Agenda Item 13 - Mayor Comments - Brought up the idea of changing the annexation plat requirements. Currently, the homeowner has to submit an annexation plat certified by a professional certified land surveyor and is responsible for the cost. Discussed saving the homeowner that fee by having the Village use Juneau and pay the cost which would also speed the process.  The Village would have more control over it if the Village obtained the required plot. There aren't many per year and the property tax would outweigh the cost. The Board agreed to this change.
7:37:14 PM Gulledge Received the final YMCA route for the upcoming half marathon. Board approved the route for the race. Mayor will double check the route with Chief Schardan.
7:39:01 PM Gulledge Wanted to discuss the library site. Village now has the documentation to discuss leasing the property since Senate Bill 1076 passed. Board doesn't have to have a decision tonight, but needs to start discussing the site location. Mayor is in favor of putting the library on the south side of the property. Prefers it because it gives the opportunity to sell the piece of property on the north side many years from now. If the library is on the north side, the south lot would be hard to sell because any building would interfere with the Memorial and the Police Station. Feels either side would be fine, but more options are available if the library is on the south side.
7:43:26 PM Kostyshock Would prefer the south side for the same reasons as the Mayor.
7:44:05 PM Bell Strongly against building on the south side.
7:44:37 PM Schmidt Didn't believe we were ever going to sell the property. Prefers the north side to lease the property to the library.
7:46:30 PM Gulledge The Board has to make a decision and give to the library committee.
7:46:44 PM Bell Felt that the Board already decided on the north side.
7:48:13 PM Vallino Thought the library was coming back to show us the plans on both sites.
7:48:36 PM Gulledge Mayor would like to put this item on an agenda so the Board can really study it further.
7:49:46 PM Vallino Add it to the to do list and evaluate the pros and cons for this plan.
7:50:48 PM Gulledge Will add to the agenda in about a month. Will get the sizes and possibly an appraisal. Board agreed.
7:53:29 PM Gulledge There being no further business to come before the meeting, called for a motion to adjourn. Motion to adjourn was made by Bell and seconded by Vallino.
7:53:41 PM Gulledge Roll call vote on the motion: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion carried.
7:53:53 PM Gulledge Meeting adjourned.
Respectfully submitted,

Carrie Triplo, Deputy Clerk

The Village of Maryville