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Village of Maryville, Illinois

Description Caucus Meeting
Date 1/23/2013

Location: Council Chamber

Time Speaker Note
6:30:05 PM Gulledge Called the Caucus Meeting to order Wednesday, January 23, 2013. Invited all in attendance to stand and join in the Pledge of Allegiance.
6:30:37 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Bell, Kostyshock and Garcia. Trustee Short was absent. Also in attendance were Deputy Clerk Lucas, Attorney Motil, Police Chief Schardan, 2 guests, and one reporter.
6:31:00 PM Gulledge Called for the approval of the minutes of the January 9, 2013 Caucus Meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Deputy Clerk. There were none. Motion to approve the minutes was made by Schmidt and seconded by Vallino. Roll call vote on the motion: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes. Motion carried.
6:31:29 PM Gulledge Agenda item 5: Request from Dover Development - Joshua Jennings
6:31:56 PM Jennings Joshua Jennings, 16319 N. Briarham Drive, Effingham IL. Mr. Jennings is the representative for Cedarhurst Assisted Living. Mr. Jenning stated his purpose for speaking to the Village Board was to request further guidance regarding the proposed development of a 32 to 54 unit memory care facility on property located at State Route 162, Maryville IL. Cedarhurst had purchased the property unaware of the special use restrictions imposed by the annexation agreement for the parcel which requires a portion of the property to be used for purposes which will generate sales tax. Mr. Jennings stated the plan is to develop a 32 to 54 unit memory care facility which would include a small retail component. The on-site area would allow for the purchase of various sundries which are helpful to the residents. Jennings stated the small gift shop type retail area would generate sales tax revenues which would meet the requirements of the special use restrictions.
6:33:34 PM Gulledge Thanked Mr. Jennings and Mr. Mark Hendricks for being present at the Caucus Meeting to further answer any questions the Board may have concerning the proposed development. Gulledge stated the Village Board had received information and discussed the development in prior meetings. The property at question did have a special use restriction that requires it to be used in some form of retail to generate sales tax revenues. Gulledge asked the Board to address any questions concerning the development and how they plan to meet the special use requirements to Mr. Jennings or Mr. Hendricks.
6:35:56 PM Motil Stated during a phone conversation with Mr. Jennings they had discussed the small retail area. Mr. Jennings had stated, the retail area would be either located at the front desk or if a larger area was require then a closet area could be converted to a designated shop. Legally Motil had some concerns on how the small shop would fit the description for what is considered retail and did not feel it would generate much sales tax revenue. At this point, the development as proposed falls short on the description of retail sales.
6:40:49 PM Gulledge Would like to have Cedarhurst consider an alternative site in Maryville.
6:41:31 PM Jennings. Cedarhurst has taken the time to look at alternative sites within the Village. The problem they have encountered involves mine subsidence and being able to obtain the required insurance for the large building they plan to erect. The other issue would be the lack of exposure for drive-by marketing. Locating the development on a side road verses the main highway of 162 would not give them as much visibility.
6:42:38 PM Bell Asked if the lots in front of Liberty Village had been considered as an alternate site location.
6:43:16 PM Gulledge Stated that Liberty Village may not want to sell the lots to Cedarhurst because of the direct competition for the same type of business.
6:45:12 PM Jennings Agreed the two business would be in competition but stated the difference between the two is the type of licensing. Liberty Village is required to carry a license that allows them to have medical care onsite, where as the license Cedarhurst would have will not allow for medical care on site. He also added his company is a privately owned business which would make the cost to the public about a third of what Liberty Village would charge making it non desirable for them to want to sell to Cedarhurst.
6:45:56 PM Schmidt In his opinion, based on Motils description of the retail area, he did not feel the development met the required special use restriction enough to generate the amount of sales tax revenue the Village had in mind.
6:49:03 PM Gulledge Asked how many full-time and part time employees would be employed.
6:49:45 PM Jennings A plan to hire approximately 35 fulltime employees with a total between 40 and 50.
6:49:56 PM Gulledge Using information that had been provided to the board prior to this caucus meeting, summarized the estimated income the Village would generate from different taxes collected from the proposed development. Stated the Village would benefit from the collected tax income and felt the Board should take that information into consideration. Asked if the residents would be considered legal residents of Maryville? Jennings stated the residents would be counted in the Village of Maryville.
6:52:00 PM Schmidt Stated he had made a call to the Township Tax Assessors office and requested some information on the Cedarhurst development located in Collinsville. Per that conversation he felt the estimated tax revenue information provided by Cedarhurst was a bit over estimated.
6:53:46 PM Jennings The tax benefit estimate was based on the development located in Granite City which is the only other memory care facility in Madison County owned by Cedarhurst.
6:54:28 PM Schmidt At this time he is not willing to allow a non retail business to develop the property.
6:56:31 PM Bell Asked how sale tax revenue was generated at the two site located in different Villages.
6:56:50 PM Jennings In order to meet the special use requirements they had worked with the cities to come up with a suitable retail area. At one location they had built a separate restaurant for the public to eat at. At another location they had brought in a coffee shop counter, but at most locations the small gift shop/sundries sales area would be the norm.
6:58:00 PM Vallino The proposed small retail area does not meet the requirements set up by the Village. The development is not what the Village had in mind. He realized the property has sat undeveloped for a while and allowing the new development would generate some tax income but he would like to wait another year or two to see if a larger retail will locate there.
6:58:00 PM Bell Would rather see a larger retailer develop on the site. Also stated he did recognizes the value of the memory care facility and felt it would be a good business in Maryville.
6:59:34 PM Kostyshock Agreed the development is a great service but he would like to see a bigger retail store.
7:00:45 PM Garcia Stated she disagreed with the rest of the Board and would like to see the development be build on that property. The property sitting undeveloped is not generating any tax income. No big retailers have approached the Village about developing that property, so why not allow the only business that wants to develop there go ahead and do so. Some income is better than nothing.
7:01:37 PM Hendricks Mark Hendricks: 34 Office Ct., Fairview Heights IL. Asked the Trustees to come up with a list of the companies they view as being the perfect fit for that piece of property and then to consider the likelihood of any of those companies deciding to locate there. Cedarhurst right now wants to develop that property. Consider the risk the Village would be taking if they refuse this new facility and no one else wants to develop the property for years.
7:06:04 PM Gulledge He would like to see the development build on the site. The prospect of a big retailer building on the site may not happen for a long time, but he also appreciates the opinions of his Board. Asked Jennings if he would consider delaying the discussion until such time as they can come of with a retail design the Village would be willing to consider.
7:09:05 PM Jennings Agreed delaying the discussion to a further date would be helpful.
7:13:31 PM Schmidt Questioned Motil about what the clause had stated concerning the amount of required retail to be considered in order to develop the property.
7:13:51 PM Motil The clause is not clearly written and makes no mention of the size or amount of retail that would meet the special use requirement.
7:14:09 PM Schmidt Stated in the clause there is a line stating the property can only be developed by a retail business. Cedarhurst's development would put two uses on that property. A healthcare use and a small retail use. In his opinion, allowing them to put their business on the property violates the special use retail requirement.
7:15:37 PM Gulledge Thanked guests for addressing the Board.
7:15:53 PM Gulledge Agenda item 6: Purchase of 7 Mobile Computers and Docking Stations for Police Vehicles - Schardan
7:16:14 PM Schardan The computers within the police vehicles are about 8 years old and he would like to purchase 7 new computers and docking stations to replace the old computers and bring them up to date on software. The department has reached a point that it would be more cost effective to purchase new computers than to keep having to repair the old units. Schardan would use the Federal Drug Enforcement Fund which has a balance of $54,683.42. The cost to purchase the new computers would be $25,753.00, not including the removal of the old docking stations and installation of the new units.
7:18:50 PM Bell The quote is not a bad price for the new computers, but questioned the cost of the docking stations. The $6000.00 quote seem to be very high. He asked Schardan if he had researched any other possible sources in which to purchase them for a cheaper cost.
7:19:45 PM Schardan Stated he had not.
7:19:51 PM Bell Asked if the new docking stations included the stands to mount them?
7:21:38 PM Schardan The old poles used to mount the old docking stations will be used for the new units. Schardan also brought to the attention of the Board that the new computers will be semi-rugged which means the unit can be dropped up to 3 feet before any damage will be done. He had decided to go with the semi-rugged units because they will be mounted and will not be moved. Going with the semi-rugged will save the Village about $10,000.00.
7:24:12 PM Gulledge Asked if the Federal Drug Fund had been ear marked for any other use? Schardan stated it had not.
7:24:58 PM Schmidt How long will it take to get the new computers in once they are ordered?
7:25:08 PM Schardan Total order time would be about 6 weeks.
7:25:20 PM Gulledge With the approval of the Board, gave the go ahead to place the order for the computers/docking stations.
7:27:33 PM Gulledge Agenda item 7: Calendar Updates
7:27:47 PM Gulledge Caucus Meeting for January 30, 2013 has been canceled. Discovery Sunday Series starts on February 3rd and will be every Sunday of the month. Community Improvement Board will be on the 4th, Museum Meeting on the 5th, Police & Fire Board Meeting on the 7th, Library Meeting on the 12th, Village Hall and Public Works will be closed on the 18th for President's Day, and the Planning Commission Meeting will be on the 25th.
7:32:05 PM Gulledge Agenda item 8: Public Input - There was none
7:32:12 PM Gulledge Agenda item 9: To Do List
7:32:23 PM Gulledge Page one - nothing, Page two - nothing
7:32:28 PM Gulledge Agenda item 10: Trustee Comments
7:32:32 PM Vallino Asked for an update on the condemn property on West Main.
7:32:57 PM Motil Electric and gas should have been turned off as of 1/23/13, but waiting to hear from the power company for confirmation. Everything else is set and ready to take the property down.
7:33:44 PM Schmidt Asked for an update on the funds the Village should be receiving from the energy audit.
7:33:59 PM Gulledge The Village should be getting a large amount but he was not sure when it will be arriving.
7:36:10 PM Schmidt What percentage of the Village is on radio read water meters?
7:36:30 PM Kostyshock Felt about 90% of the Village had radio read meters installed.
7:37:11 PM Bell What is the status of the new sign posts replacement for the subdivision sign? Gulledge stated the posts that are most visible to the public will be replaced first. Bell discussed the entrance to Copper Creek's bike trail. The entrance will be similar to the Rolling Meadow's entrance. Thanked the Village for all their thoughts and prays and cards during his difficult time. Addressed the Community Garden Project. Asked Kostyshock if the land would be treated for weeds in the next few weeks or would they have to plow in the weeds first? Kostyshock stated the weeds would need to be present in order for the weed killer to work and the treatment should be taking place sometime at the end of February or the beginning of March.
7:40:26 PM Kostyshock There are about 100 residents who have not yet been upgraded to radio read water meters. Most of those residents are located in the old section of Maryville. The work is in progress.
7:40:42 PM Garcia None
7:43:22 PM Gulledge Agenda item 11: Mayors Comments
7:43:43 PM Gulledge Reminded the Trustees who are not receiving a hard copy of the meeting packets to be sure to check their mail boxes for other mail items. Electric Aggregation agreement with Ameren is going to run out in April of this year. He has spoken to Ameren about receiving a new rate and they have agreed. The rate will drop from 05852 to 03909 and save between $28,000.00 and $32,000.00 dollars for all the Village accounts.
7:46:23 PM Bell Asked what the current Southwest Electric rate was for the Village?
7:46:37 PM Gulledge Currently it is about 3 times higher than the Ameren rate. The Village will have to work with Southwestern to lower their rates.
7:47:16 PM Gulledge Asked for any further questions from the Board. There were none.
7:48:40 PM Gulledge There being no further business to come before the meeting, called for a motion to adjourn. Motion to adjourn was made by Schmidt and seconded by Bell. Roll call vote on the motion: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes. Motion carried.
7:48:56 PM Gulledge Meeting Adjourned.
Respectfully submitted,

Christy Lucas, Village of Deputy Clerk

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The Village of Maryville