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Village of Maryville, Illinois

Description Caucus Meeting
Date 1/9/2013

Location: Council Chamber

Time Speaker Note
6:30:20 PM Gulledge Called the Caucus Meeting to order Wednesday, January 9, 2013. Invited all in attendance to stand and join in the Pledge of Allegiance.
6:30:54 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Kostyshock, Garcia, Short. Bell was absent. Also in attendance were Deputy Clerk Lucas, Attorney Motil, Public Works Director Presson, Police Chief Schardan, and one reporter.
6:31:07 PM Gulledge Called for the approval of the minutes of the December 12, 2012 Caucus Meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Deputy Clerk. There were none. Motion to approve the minutes was made by Schmidt and seconded by Kostyshock. Roll call vote on the motion: Vallino - yes, Schmidt - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion carried.
6:31:41 PM Gulledge Agenda item 5: Replacement Computers for Police.
6:32:02 PM Schardan Requested the purchase of two computer workstations to replace two seven year old computers. The estimated cost for a recommended replacement from Computron is $ 1695.99 each. Total cost for both would be $3391.98. It was decided to install Windows 7 as the operating system on both computers after reviewing what software programs would function properly. The current traffic software would be the only program not compatible with the operating system but Chief Schardan stated the program was due to be updated in the near future and then would run with Windows 7. Until the update occurs, all data for traffic violations would be handled by LexisNexis.
6:33:59 PM Short Questioned if one of the new computers would replace the loaned computer that Computron had provided the Police Department. He also questioned what kind of compensation LexisNexis would receive during the time they would handle the traffic violation data.
6:34:40 PM Schardan One of the new computers would replace the loaned computer from computron. LexisNexis will enter all the data for traffic violation and handle all requests for reports' in exchange they will charge $10 per report and return $5 of that cost to the Village.
6:37:10 PM Gulledge Asked for any further questions. There were none.
6:37:15 PM Gulledge Made mention of a news article in which the Maryville Police Department had been recognized for its excellent work. Thanked Chief Schardan for his hard work and dedication to running his department.
6:38:19 PM Schmidt Questioned Chief Schardan about any traffic issues at the new roundabout?
6:38:48 PM Schardan Stated to date there has only been one accident and no other issues.
6:40:09 PM Gulledge Agenda item 6: Team Sponsorship Request for Drost Park Khoury League
6:40:16 PM Schmidt The Village has received a request from the Drost Park Khoury League for sponsorship of a team. The cost to sponsor a team would be $300.
6:41:20 PM Gulledge In the past, the Village has sponsored 2 teams. The Community Improvement Board and D.A.R.E. have sponsored 2 teams. This year the Police Department through D.A.R.E. will sponsor a team. Stated it would be up to the Trustees if they would like to sponsor another team at the cost of $300 a team.
6:44:22 PM Vallino Asked if the League needed more sponsors.
6:44:57 PM Garcia Stated her concern about other groups asking for sponsorships and if the Village would feel obligated to sponsor them if they sponsored the Khoury League.
6:45:10 PM Short Stated that Drost Park is here on the same property as the Village Hall and sponsoring the Drost Park League would be a good idea because it not only supports Maryville residents but also the surrounding communities.
6:45:57 PM Gulledge Asked the Trustees if all were in agreement to sponsor a Drost Park Khoury League team. All were in agreement.
6:46:08 PM Gulledge Agenda item 7: Public Works Committee Recommendations
6:46:33 PM Kostyshock Need to create new growth in Maryville. Last year the total number of single family building permits was 9. In 2011, the total number of single family building permits was 53. The Village may need to take action to reduce the amount in permit fees charged to contractors on new family buildings. Proposed dropping the sewer tap on fees to $500 for a one year period. He would also like to see the cost for a single family building permit reduced. Dropping the fees for a year may make it more desirable to build in Maryville.
6:48:42 PM Vallino Recommends to dropping the Building permit fee by 50%.
6:48:53 PM Presson Stated the Village would not be losing money by dropping the sewer tap on fee to $500. The new fee rate would only be available on new single family permits and once the length of the permit ran out ( 1 year ) the fee would go back up to $2500 in Village limits.
6:51:40 PM Schmidt Lowering the fees should not be an issue but he wanted to looking at other areas to reduce. Would like to make all cuts in all areas at once.
6:52:15 PM Gulledge Would like to see the Village make the cut as soon as possible.
6:53:52 PM Short Questioned how long of a time frame would the price cuts would be in effect. When would they start and when would they end.
6:55:09 PM Vallino The Village can cut their fees but questioned if the contractor would pass that lower cost to the buyers. He agreed the Village needed to encourage new growth but reducing it's fees to the contractor when the contractor does not pass it on to the buyer would not work.
6:55:48 PM Gulledge Will be hard to monitor the contractors and their actions.
6:57:12 PM Garcia Asked why the Village was not considering new commercial grow as well as new residential growth.
7:00:56 PM Short Would like to see more information.
7:02:19 PM Vallino The lack of growth in the Village could be the result of the slow economy.
7:04:02 PM Short Questioned if the cut in building permit cost should be a flat rate.
7:05:57 PM Kostyshock Based on the size of the house that is being built, is it fair to charge the same flat rate for a large house as a much smaller house?
7:06:26 PM Schmidt Would rather see a 50% cut in the fees for single family building permits.
7:09:12 PM Gulledge Stated only new single family building permits would be given the lowered price for now. Later the Village can take a look and see if they want to include other permit types.
7:09:56 PM Schmidt Would the building permits have to be changed to reflect how long they will be in effect. Would the new construction have to be completed within the one year period.
7:11:42 PM Gulledge Building permits already state they are good for one year. Contractors failing to complete construction within that year will have to re-apply for a new permit and pay the higher costs for sewer tap and building permit fees.
7:12:03 PM Gulledge Asked if all trustees agreed to the reduced fees for single family building permits and that the new rates should start as soon as possible. All were in agreement.
7:12:59 PM Schmidt Should the Village send out any public relations to promote the reduced costs for new residential construction.
7:13:17 PM Gulledge Stated some letters should be mailed to the contractors that build the most with in Maryville. Those letters along with the information in the newspapers should be enough to get the information out.
7:13:59 PM Short Multi-family resident, do they fall under the new adjustment?
7:14:47 PM Presson No the new lower fees are only for new single family building permits.
7:15:08 PM Gulledge What about Villas, do they fall under the new lower fees.
7:15:21 PM Presson No not at this time.
7:15:31 PM Gulledge Stated the trustees should decided what to include for the new discount so an ordinance can be created.
7:17:59 PM Gulledge Asked the Trustees to decided what to included. All trustees agreed that only SR1 and SR2 properties should be allowed the discount.
7:18:22 PM Gulledge Agenda item 8: Calendar Updates
7:18:38 PM Schmidt Asked how the "Amazing Race" event turned out for the Parks and Recreation Committee?
7:19:05 PM Gulledge Stated the event was a big success.
7:19:54 PM Gulledge The Village Hall will be closed on January 21st, to observe Martin Luther King Jr.'s Day, but there will be a Parks & Recreation Meeting that evening. The Planning Commission will meet on the 28th.
7:20:25 PM Gulledge Agenda item 9: Public Input
7:20:37 PM Motil Ronald Motil - Address: 34 Foxmore Drive. Would like to express his sincere thank you to the Maryville Fire Department for the professional work they exhibited while fighting a house fire on Foxmore Drive earlier in the week.
7:23:06 PM Gulledge Also thanked the Fire Department for a job well done and thanked the Village of Troy and City of Collinsville for assisting Maryville.
7:24:40 PM Motil Wendy Tottleben, the neighbor next door to the house that was on fire, should also be thanked for her incite to awaken the resident who was home at the time the fire broke out.
7:27:16 PM Gulledge Agenda item 10: To Do List
7:27:40 PM Schmidt How is the work coming along at the Fred Winters Park?
7:27:58 PM Gulledge The work is moving at a steady pace. Work at the Firehouse is almost complete.
7:28:30 PM Vallino What is the targeted completion date for the Roundabout?
7:28:43 PM Gulledge The work is coming along. The culvert should be complete soon and then all the focus will be on Lakeview Acre's Road. Work should be complete around June 1st.
7:30:00 PM Gulledge Agenda item 11: Trustees Comments
7:30:10 PM Vallino Asked if 6300 W. Main was ready to be demolished
7:30:14 PM Motil The property is ready to be demolished as soon as Ameren shuts off the power. Everything else is set up and the work is already contracted out. The house and property will be cleared and cleanup. A letter was sent to the owner advising them to remove all belongings as soon as possible.
7:32:29 PM Schmidt Voiced his opinion concerning the State of Illinois issuing driver licenses to illegal immigrants. Wanted to thank State Representative Kay and Senator Haine for voting against this action.
7:34:42 PM Kostyshock The Village has an invoice for the work completed by Thiems Construction at the new roundabout. The company has done great work and should be paid on time. Kostyshock wanted to thank the Maryville Police Department for placing an officer on the School grounds. He felt having the officer in place offered a feeling of security for those attending that school.
7:36:22 PM Garcia None
7:36:30 PM Short Agreed with Kostyshock about the quality of Maryville Elementary School and feels often this is why people make the choice to live in Maryville.
7:36:30 PM Gulledge Agenda item 12: Mayors Comments
7:36:55 PM Gulledge Met with Charlie Juneau and two others to discuss the Compreshive Plan. Discussion to reduce the number of committee members down from 21 to 11. The new plan would just be an update to the last plan and would not require a large committee. Gulledge asked Vallino to be the Committee Liaison for the Village Board. Asked the Trustees if they knew of anyone that would like to be on the committee to please ask them. The committee will meet twice a month for the next 4 to 5 months. Schmidt requested to also be on the committee as a back up for Vallino.
7:39:52 PM Schmidt Questioned if the new committee members will have to pass the Open Meetings Act requirement course.
7:40:22 PM Motil Felt the committee members would have to take the online course but he will have to look into it.
7:41:27 PM Gulledge There being no further business to come before the meeting, Called for a motion to adjourn. Motion to adjourn was made by Schmidt and seconded by Vallino. Roll call vote on the motion: Vallino - yes, Schmidt - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion carried.
7:41:45 PM Gulledge Meeting Adjourned.
Respectfully submitted, 

Christy Lucas, Village Deputy Clerk

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The Village of Maryville