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Village of Maryville, Illinois

Description Caucus Meeting
Date 11/28/2012

Location: Council Chamber

Time Speaker Note
6:30:08 PM Gulledge Called the Caucus Meeting to order Wednesday, November 28, 2012. Invited all in attendance to stand and join in the Pledge of Allegiance.
6:30:16 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Schmidt, Bell, Kostyshock, and Short. Trustees Vallino and Garcia were absent. Also in attendance were Deputy Clerk Lucas, Attorney Motil, Public Works Director Presson, Treasurer Henry and 1 reporter.
6:30:40 PM Gulledge Called for the approval of the minutes of the November 14, 2012 Caucus Meeting. Asked if there were any questions, additions, or subtractions to the minutes as prepared by the Deputy Clerk. There were none. Motion to approve the minutes was made by Bell and second to the motion was made by Short. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Short - yes. Motion carried.
6:31:24 PM Gulledge Agenda item 5: Proclamation - Drunk & Drugged Driving (3D) Prevention Month
6:31:49 PM Gulledge Explained Proclamation is for the month of December. Asked if there were any questions or concerns regarding the Proclamation. There were none. Will be placed on the next Board meeting's agenda for approval.
6:31:56 PM Gulledge Agenda item 6: Water Service & Pre- Annexation: Hoelting, 5795 Old Keebler Road, Collinsville, Illinois
6:32:22 PM Gulledge The property located at 5795 Old Keebler Road, Collinsville, Illinois has requested water service from the Village of Maryville. The agreement does not violate any boundary line agreements with the City of Troy or Collinsville. Asked for and questions or comments.
6:32:31 PM Schmidt Questioned if the property was new construction.
6:32:41 PM Gulledge Stated the property was new construction. Asked for further questions or comments. Will be placed on the next Board meeting's agenda for approval.
6:32:50 PM Gulledge Agenda item 7: Purchase of Replacement Printer for Mayor & Treasurer/Clerk's Office.
6:33:12 PM Gulledge Explained the printer used by the Mayor & Treasurer/Clerk's has stopped working and needs to be replaced. Stated the Treasurer/Clerk's workload requires use of a well working printer.
6:33:17 PM Bell Explained the cost to repair the old unit would be an estimate of about $500. The cost of a new printer would be $699. Stated it would benefit the Village to go ahead and purchase a new printer.
6:34:07 PM Short Asked if the printer will be wireless?
6:34:18 PM Bell Stated the Village did not need a wireless printer and But he was unsure if the new printer had that capability or not.
6:34:48 PM Gulledge Agenda item 8: Plan of Operation and Governance for Municipal Opt-Out Electricity Aggregation.
6:35:08 PM Motil Stated an ordinance should be approved adopting the plan of operation. The ordinance for approval is the same ordinance created and approved in other local municipalities. There will also be a resolution on the agenda that gives the Mayor the authorization to attend the bid opening and approve the recommended low bidder on behalf of the Village.
6:35:45 PM Gulledge Asked for question or comments. There were none. Will be placed on the next Board meeting's agenda for approval.
6:35:53 PM Gulledge Agenda item 9: 2012 Tax Levy
6:36:12 PM Henry Discussed tax levy as submitted in packets. Stated levy figures were prepared by  Treasurer Henry and reviewed by the Mayor Gulledge and Trustee Schmidt. Stated the estimated 2012 property valuation has been reduced. The county estimates the valuation to be about $194,559,351.
6:37:42 PM Schmidt Explained the areas that had been re-assessed. Stated the Village has lost an estimated $5,000,000 in estimated property value.
6:39:01 PM Bell Individual appeals have also added to the decrease in property value.
6:40:57 PM Henry Explained several of the categories are determined by taking forecasted expenses and offsetting with any surplus funds remaining from current year. Other categories that are always being used and depleted are set by caps. Explained several line items and how different events affected the tax rate.
6:47:16 PM Henry Stated the Village Board would need to approve a proposal that would affect unemployment and Social Security tax line items and IMRF. The proposal would be to abolish the Working Cash reserve account. The account was set up to pay for extreme emergencies or if another account were to fall short of funds. The Village has not needed to use these funds and if the funds were to be borrowed upon they would have to be paid back before that current fiscal year end. Abolishing the Working Cash account and applying the funds to levy line items would reduce the tax rate and benefit the Village residents. The funds could be used in different accounts that would benefit the residents rather than just sitting in an account that is never used. Stated if the Village needed emergency funds, they could redeem one of its CD's to generate the needed cash. The Working Cash account can be reestablished in the future if need be.
7:00:30 PM Gulledge Stated the  levy tax rate estimate was the best it has been in over 20 years.
7:03:23 PM Henry Explained the estimate for the Police Pension and Fire Department Pension. Both will have a large increase. The figures were determined based on new formulas to figure the estimated amounts.
7:05:15 PM Gulledge Stated he was proud of the Village board for taking the time to review and adjust accounts in a way that will benefit the Village residents rather than simply putting together figures that would only benefit the reputation of the Board.
7:08:44 PM Gulledge Asked for questions or comments. There were none. Will put the proposed 2012 tax levy on December 19th agenda for public hearing and passage. 
7:09:30 PM Schmidt Stated a resolution abolishing the working cash account would need to be passed before April 30, 2013.
7:09:54 PM Short Questioned if the proposed amounts for the tax levy will have to be published.
7:09:59 PM Henry State the tax levy information will be published and the public hearing will be on December 19, 2012. The next day the proposed tax levy estimates will need to be filed at the county.
7:10:39 PM Gulledge Agenda item 10: Calendar Updates - Discussed December events and meetings. The Planning Commission will have a special meeting on December 13th.
7:12:30 PM Gulledge Agenda item 11: Public input - There was none
7:12:38 PM Gulledge Agenda item 12: To Do List
7:12:51 PM Short Questioned if the welding work for the Fire Department was complete
7:13:04 PM Gulledge Stated the work is just about done and should be completed next week.
7:14:10 PM Gulledge Agenda item 13: Trustee Comments
7:14:14 PM Schmidt Asked if the new public work's truck had arrived yet.
7:14:24 PM Gulledge The truck has been ordered and should be here sometime early December.
7:14:42 PM Schmidt Mentioned and complemented the Christmas lights on Barbarotto Lane.
7:16:12 PM Bell Emails have been sent out to everyone who has not completed the OMA training.
7:17:49 PM Kostyshock Thanked the reporter from the Times Tribune for the article she wrote about the Maryville Museum.
7:18:17 PM Short No comments
7:18:24 PM Gulledge Agenda item 14: Mayors Comments
7:18:38 PM Motil Mayor Gulledge asked Attorney Motil to update the Board about the demolition of 6300 West Main. Motil stated Community Development has approved the funds to demolish the property. The asbestos analysis work is set to start next week and the bids for that work should be turned in by December the 3rd. Once that report has been received, which should take about a week, then bids can be taken to remove the house. Motil also stated a resolution will be on the next agenda authorizing the Village to approve the assignment of the tax revenue note that was passed back in 2008 for the 159/162 Business District. The resolution approves the assignment of the tax note to the new company's name, Eureka Development.
7:23:42 PM Gulledge Talked with the Boy Scout Master about allowing the Police Department or Fire Department to sponsor the Charter for the troop. Asked if any of the Trustees had any issues or concerns with allowing this sponsorship. Stated he would like to see the Scout troop stay in Maryville. No concerns were mentioned.
7:25:43 PM Gulledge Discussed the design plans for the new 162 and Lakeview Acres Road Roundabout. The design will be simple and low maintenance. Red brick and large decorative rock will line the center of the round about, with the welcome to Maryville sign being similar to the other welcome sign at the South entrance to Maryville.
7:28:08 PM Bell Would the area have increased lighting?
7:28:15 PM Gulledge The plans already have lights around the outside of the roundabout. IDOT will have to be contacted for any additional lighting because they have strict guide lines to follow. IDOT will need to see the application before they can approve any additions.
7:31:35 PM Short Asked if the Village has heard of any issues with the new traffic flow.
7:32:02 PM Gulledge Stated no accidents or other issues have been reported.
7:33:31 PM Gulledge There being no further business to come before the Board, called for a motion to adjourn. Motion to adjourn was made by Bell and seconded by Schmidt. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Short - yes. Motion carried.
7:33:48 PM   Meeting Adjourned.

Respectfully submitted,

Christy Lucas, Village Deputy Clerk

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The Village of Maryville