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Village of Maryville, Illinois

Description Caucus Meeting
Date 9/26/2012

Location: Council Chamber

Time Speaker Note
6:30:12 PM Gulledge Called the Caucus Meeting to order Wednesday September 26, 2012. Invited all in attendance to stand and join in the Pledge of Allegiance.
6:30:43 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Bell, Kostyshock. Garcia and Short were not in attendance. Also in attendance were Deputy Clerk Lucas, Attorney Motil, 1 reporter, 2 guests.
6:30:58 PM Gulledge Called for the approval of the minutes of the September 12, 2012 Caucus Meeting. Asked if there were any questions, additions, or subtractions to the minutes as prepared by the Deputy Clerk. There were none. Motion to approve the minutes was made by Vallino seconded by Kostyshock. Roll call vote on the motion: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes. Motion carried.
6:31:30 PM Gulledge Agenda item 5: Commercial Development - Dale Keller
6:32:37 PM Keller Dale Keller president of Keller Construction. Address: 22 Illini Dr., Glen Carbon IL. Mr. Keller and his brother are the current owner of the property know as "Maryville Town Center" ( property north of 55/70 and 159). Keller stated the development of the property had been an on going process for the past 15 years. The sluggish economy has made it difficult to find the anchor retail business needed to get the property fully developed. Several retailers such as Walmart and Sam's Club have selected the property as a possible build site but due to reasons not known have chosen to locate in another area. Keller has been in contact with Menard's retailers and felt at this time they are very interested in locating to Maryville. Keller has been hesitant to sell off the frontage lots because it could discourage larger retailers from being interested in building on the property and would take away the flexibility in attracting the large retailer. In a few weeks, the Chicago Trade Show will open, 3 representatives will be present to advertise 2 Keller locations within Maryville. This event is important because it reaches a lot of different companies.
6:38:52 PM Gulledge Trustee Garcia arrived and was seated.
6:39:07 PM Keller Stated one issue with the property has been the road. Retailers have asked if the road will be a through road or a dead-end. A through road would be more desirable for retailers. Bell stated the development plan shows the road as having through access back into the Village. Keller felt the road issues could be addressed once the anchor property has been sold. The road issue will have to be addressed once the lot is purchased. The second issue is the lack of population density in that area. Several multi-family housing developers have approached Keller to request the possibility of building on the property. Keller felt if the Village were to allow an upscale multi-family development to build on the property it may make it more attractive to retailers. The third issue with development of the property is its location. Getting the large retailers to understand the property's location is not on the outer edge of the already developed Collinsville and Glen Carbon areas but center locations for  Collinsville, Glen Carbon, Highland, Troy, Maryville and areas south of the property.
6:52:01 PM Gulledge Stated he and Keller have discussed an additional 1% sales tax incentive being offered to the retailers. The additional tax incentive will only effect the people shopping in the store and will help Keller to further work on development of the remaining lots on the property.
6:54:02 PM Bell Asked if Keller had contacted the Meijers retailer? Keller stated that he had been in contact with them. Meijers has stores in Springfield IL and is considering locating in the St. Louis area in the future.
6:54:27 PM Keller Keller has also presented the property to Costco which has shown some interest in the location.  They have several properties in mind and are looking at a 2013 site pick date. Keeping the property flexible will make it more appealing to different types of businesses and at some point one large retailer will build on the property.
7:10:47 PM Garcia Asked why Sam's Club retailer pick the Glen Carbon site over the Maryville property? Keller was not sure.
7:12:16 PM Kostyshock Asked if the 1% sales tax incentive would help draw the Menards store to Maryville.
7:13:03 PM Keller Yes the increase would be a big item to be able to offer to any prospective client.
7:15:18 PM Schmidt The development agreement and the business agreement that was put together in 1999, is there anything that may have to be updated or changed?
7:15:49 PM Keller Stated to his knowledge the agreements do not need to be changed or updated.
7:16:02 PM Motil Will have to look at the agreements.
7:20:21 PM Gulledge Asked if all Trustees were in favor of the1% sale tax incentive increase. All were in favor.
7:29:38 PM Gulledge Thanked Keller for speaking to the board.
7:30:19 PM Gulledge Agenda item 6: Park Committee Recommendations - Bell
7:30:36 PM Bell Motion to keep the restrooms open until after the Turkey Trot on November 10th. All Trustees were in agreement with the exception that they will be closed if temperature forecasts show more then two days of below freezing. The restrooms will then need to be close to avoid damage to the water lines.
7:32:24 PM Bell Motion to remove the "No Bikes and Skateboard" signs from Drost Park and to replace them with new signs with new words which talk about sharing the road with the bikers and walkers.
7:34:53 PM Motil Felt it would be hard to come up with the right words for the new signs to allow both bikers and walkers to share the lanes. Suggested leaving up the signs until the new signs are finished.
7:40:05 PM Gulledge Asked if the Trustees were all in favor of allowing bikers on the trail. Vallino - yes, Schmidt - no, Bell - yes, Kostyshock - yes, Garcia - yes.
7:40:41 PM Gulledge Agenda item 7: Fred Winters Park Restrooms - Bell/Mayor
7:40:51 PM Gulledge Stated the total amount paid out for the Fred Winters Park to date was $92,221.38. The total cost came from outside sources and the Village budget. There is enough funds left over to pay for a restroom to be placed in the park. The Trustees need to determine to either bid out the project and have the restrooms built on site or to go and purchase a prefab building. The Mayor, Director of Public Works, Patrick Presson, and the Parks Committee Chair Sharon Petty took a look at the prefab restrooms located in the Troy  Park. All agreed the buildings were well worth considering for our Village parks. The buildings are affordable, simple to maintain and the look adds to the park. The Trustees will be able to decided what fixtures to add. Asked if the Trustees would like to go with the prefab restroom buildings or built restrooms? All agreed the prefab building would be the better choice.
7:54:10 PM Gulledge Agenda item 9: Public Comments.
7:54:10 PM Gulledge Asked for any person interested in speaking to the board to please step to the podium.
7:54:48 PM Achenbach Mark Achenbach, Address: 16 Westview Dr., Maryville IL.  Mr. Achenbach stated he had put together a petition that would control the amount that C.A.R.D. can increase the yearly tax rate. He requested the help of any Trustee that would be willing to go door to door to collect signatures. Several Trustees volunteered.
8:03:16 PM Gulledge Asked if there was anyone else who would like to address the Board.
8:03:42 PM Marcus Don Marcus, Address: 4 Colleen Dr., Woodriver, IL. Mr. Marcus represents Brase Construction. His company has submitted plans for the bid work to be done on the park restrooms.
8:03:42 PM Gulledge Stated he had the plans in his possession for review and appreciated Mr. Markus being present.
8:03:42 PM Gulledge Agenda item 7: Fred Winters Park Restrooms - Bell/Mayor - Continued
8:04:19 PM Gulledge Asked the Trustees to think about what fixtures they would like to add to the prefab restroom building. Items to be added: stainless steel fixtures , electric hand dryer, drinking fountain, skylight, exterio bib with box, sanitary napkin dispenser, waste basket, paint touch up kit two tone color. The Mayor will put the bid out.
8:08:34 PM Gulledge Agenda item 8: Calendar Updates - Discussed upcoming events.
8:10:48 PM Gulledge Agenda item 10: To Do List - Mayor
8:10:57 PM Bell Asked if the logo stone for the Park Committee Memorial Bricks had arrived? Gulledge stated it had arrived.
8:11:32 PM Gulledge Lakeview Acres Road Project: Phase 3 & Roundabout. Had the Pre- Construction meeting on 9/24/12. The work should start sometime between October 1st and the 8th.
8:12:43 PM Gulledge Agenda item 11: Trustees Comments
8:12:54 PM Vallino Thanked Dale Keller for addressing the board about the development of his property located in Maryville.
8:13:15 PM Schmidt None
8:13:18 PM Bell None
8:13:23 PM Kostyshock None
8:13:26 PM Garcia None
8:13:41 PM Gulledge Agenda item 12: Mayors Comment - Mayor/Motil
8:13:50 PM Motil Last Friday the Mayor and he attended a court hearing about the conditions of the Ingram property. Both Mrs. Ingram, her daughter and son-in- law were present. After some discussion the judge granted Mrs. Ingram 3 weeks to get her property cleaned up and both parties are to return for an October 18th court date to review her case. Motil will at that time ask the court for permission for the Village to take the property over in order to remove the buildings from the lot.
8:18:18 PM Gulledge The Village needs to put together a new Comprehensive Plan. The old plan is 5 years old and could cause issues in future projects. Asked the Trustees to think about how to handle putting the plan together. Allow the Planning Commission to create the plan or to come up with a committee that is made up of the Planning Commission as well as other appointed members. All Trustees agreed that a joint committee should handle putting together a new plan.
8:21:12 PM Gulledge Called for a motion to adjourn, Motion was made by Bell second by Schmidt. Roll call vote: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes.
8:21:31 PM Gulledge Meeting adjourned

Respectfully submitted,


Christy Lucas, Deputy Clerk

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The Village of Maryville