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Village of Maryville, Illinois

Description Caucus Meeting
Date 1/13/2010 Location Council Chamber
Time Speaker Note
6:30:12 PM Gulledge Called the Caucus meeting of Wednesday January 13, 2010 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Kostyshock, Garcia and Short; Bell was absent. Also in attendance were Deputy Clerk Fenton, Attorney Wigginton, Public Works Director Presson, Police Chief Schardan, four (4) resident and two (2) reporters.
6:30:58 PM Gulledge Called for approval of the December 9th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:31:36 PM Gulledge Went to first agenda item, Purchase of New Dispatch Computer Workstation.
6:31:50 PM Schardan Explained the dispatch computer went out in December and they are currently using a loaner from Computron. Went over proposal. Stated he needs to add Microsoft Office software, as licensing restrictions prohibit Computron from transferring the software from the old computer. Stated Computron's recommendation is to go to a faster processor, as the $150 price is worth the advantage. Stated the total for the recommended unit is $1,994.99. Stated his budgeted amount from the computer fund is short; however he believes he will have enough money in his budget overall to cover the shortfall.
6:33:59 PM Gulledge Asked for questions or comments. Stated Trustee Bell is in favor of the purchase. Discussion ensued as to from which line item the purchase will be taken.
6:34:27 PM Schardan Commented he also has a potential situation, as his and Springer's computer hard drives are getting full. Stated he will be coming before the Board in the near future to request an external backup hard drive for these two units, for which he has an estimate from Computron of $230, including labor costs for data transfer. Further commented they are currently down to two squad room computers from four. Stated a review of one of the computers by Computron is pending.
6:37:05 PM Gulledge Polled the Board; all were in in favor.
6:37:30 PM Gulledge Went to next item, Water/Sewer Payment Collection at FCB Banks. Stated FCB is willing to collect water/sewer fees for the Village. Explained receipts will be given to the Village daily and the funds collected will be directly deposited to the Village's account. Stated the service is at no cost to either the Village or the residents. Polled the Board; all were in favor.
6:38:50 PM Gulledge Went to next item, Change Order #1 to Baxmeyer Construction in the amount of $4,992.20 for Phase 1 of the Lakeview Acres Project.
6:39:14 PM Presson Explained the change order is for utility relocation of storm sewer water quality pipe in order to meet EPA regulations.
6:39:36 PM Gulledge Commented in discussions with Brian Kulick at Juneau, his opinion is upon finalization of the bill this change order will be a wash due to some cost differences on seeding and rock. Stated the item will be on the Board meeting agenda.
6:40:31 PM Gulledge Went to next item, Pay Request #8 to Baxmeyer Construction in the amount of $147,237.11.
6:40:40 PM Kostyshock Stated this should be the last payment. Stated they had a 10% retainer of which 2% was held for a total of approximately $30,000 to take care of final incidental expenses.
6:41:00 PM Presson Stated a final walk through has been performed; however he has not be contacted since the final punch list was given.
6:41:29 PM Gulledge Stated they will check on the checklist items tomorrow. Stated the item will be on the Board meeting agenda. Discussion ensued as to retention of the current speed limit and efficiency of the contractor.
6:43:09 PM Kostyshock Discussed purchase of dump truck with snow plow with only 19,000 miles from Collinsville Township for $32,000. Commented to purchase the same vehicle new would cost between $65,000 and $71,000.
6:44:15 PM Gulledge Commented they have been talking about buying a truck for the past two years, but have been holding off due to the economy. Explained they budgeted a purchase and payments, which would have been done at the end of the fiscal year. Stated when this deal came along, other communities were also interested, so he contacted each Board member individually to confirm their approval. Stated the Township is willing to hold the vehicle until next Wednesday when a formal vote can be taken.
6:46:42 PM Gulledge Went to next item, Ameren Energy Marketing Proposal. Explained they have been looking for ways to save money on energy costs. Referred to the proposal, which showed the savings for a one-year, two-year or three-year contract. Explained the savings go down as the contract goes out because of risk and fluctuations in the market. Stated his recommendation is the three-year contract, which locks in the price per kilowatt hour for three years. Commented his opinion the market will not go down, but will likely rise. Explained if the Village decides the arrangement is not working out, they can cancel the contract with the only obligation to pay back any savings realized. Stated if he can get approval tonight from the Board to sign the contract, there is a possibility the pricing can go into effect for February. Schmidt asked if Wigginton has reviewed the contract. Attorney responded he is familiar with them, as he has reviewed them for private sector clients. Mayor commented the price is only applicable to Ameren meters; there are some Southwestern Electric accounts that will not be affected. Polled the Board. All were in favor.
6:53:28 PM Gulledge Went to Calendar Updates. Events were discussed. Mayor asked that the public meeting regarding ideas for Fred Winters Park be added to the calendar on January 30 at 10:00 a.m.
6:55:20 PM Gulledge Went to Public Input. There was none. Went to To Do List. Garcia asked about the bid for the Police station floors. Stated he received some bids; however Schardan wants to wait until the end of the budget year to see how the funds work out.
6:58:32 PM Gulledge Went to Trustees' Comments.
6:58:39 PM Limberg Complimented the Fire and Police Departments as well as the residents for standing at the Intersection of 159 and 162 to honor Airman First Class Brad Smith of Troy.
6:59:24 PM Short Discussed issues brought before the Planning Commission meeting. Stated next week the Commission will have a recommendation for a final plat on Heritage Business Park minor subdivision located on Route 162 in front of the Amberleigh subdivision. Stated they also heard from a group looking at a single family development subdivision across from Fox Mill subdivision. Stated they made the presentation to gauge interest. Explained it will be thirty-seven (37) houses in phases with a community center. Stated they are considering targeting residents aged 55 and older. Explained there will be four different options of homes in the $200,000 range. Explained the idea is in the very early stages of development, but was well received by the Commission.
7:02:55 PM Gulledge Went to Mayor's Comments. Stated at the Board meeting next Wednesday, they will honor employees for years of service and the Employee of the Year, as well as the four winners of the Holiday Lighting Contest.
7:03:33 PM Gulledge Asked for a motion to go into Closed Session under 5ILCS120/2(c)(1) to discuss appointment, employment, compensation, discipline, performance or dismissal of employee(s). Motion was made by Schmidt and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:38:13 PM Gulledge Asked for a motion to come out of Closed Session. Motion was made by Schmidt and seconded by Short. Voting on the motion: Limberg - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:38:31 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Short. Voting on the motion: Limberg - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:38:51 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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The Village of Maryville