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Village of Maryville, Illinois

Description Caucus Meeting
Date 8/29/2012 Location Council Chamber
Time Speaker Note
6:30:23 PM Gulledge Called the Caucus Meeting to order Wednesday, August 29, 2012. Invited all in attendance to stand and join in the Pledge of Allegiance.
6:30:52 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Bell, Kostyshock, Garcia and Short. Also in attendance were Deputy Clerk Triplo, Director of Public Works Presson, Attorney Motil, 3 guests and 1 reporter.
6:31:09 PM Gulledge Called for the approval of the minutes of the August 22, 2012 Caucus Meeting. Asked if there were any questions, additions, or subtractions to the minutes as prepared by the Deputy Clerk. There were none. Motion to approve the minutes was made by Short seconded by Bell. Roll call vote on the motion: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion carried.
6:31:37 PM Gulledge Agenda item 5: Cedarhurst Assisted Living Facility Plan
6:32:01 PM Terry Johnson President and Owner of Johnson Properties, 314B Fountains Parkway, Fairview Heights, IL - Representing the Radas family who entered in an annexation agreement with the Village years ago regarding the property in front of the Amberleigh Subdivision. He would like to speak to the board to discuss three acres of that land be carved out for a Memory Care Facility. Johnson introduced Joshua Jennings, Developer and Mark Hinrichs, Contractor on the project.
6:34:20 PM Jennings Joshua Jennings, 16319 N. Briarwood Drive, Effingham, IL - Developer of project for Cedarhurst Assisted Living. They would like to build a 54 unit Memory Care Facility. Jennings discussed the facility details and the benefits for the Village. Jennings offered to answer any questions from the Board.
6:38:28 PM Gulledge In 2005 the Village annexed the Radas property. Village designated 15.1 acres for B1 commercial - annexation agreement stated it was for sales tax related businesses in that space.
6:40:59 PM Johnson Just wanted to state to the Board that he hasn't had any retail prospects for this area in the last twelve months. Asked the Board to keep in mind, he is only asking for 3 acres to be used for this facility.
6:43:15 PM Motil Asked Mr. Johnson if he was representing all six people on the annexation agreement? Asked if all were still living, Johnson said one person was deceased since signing the agreement. Motil did explain his concern with the language in the agreement stating the "only permitted use" about the generation of retail sales tax revenues. Motil said there was a provision in the agreement that allows a modification as long as all parties are in agreement. He asked Johnson if he had checked with McBride Company to see their position. Johnson will contact the company to discuss.
6:44:20 PM Short How many facilities do you currently have open. Jennings explained they currently have two facilities open. One in Collinsville, which is only for assisted living and one in Shiloh that is assisted living and memory care. Edwardsville building will be only for Memory Care, which is the exact building proposed for Maryville.
6:47:02 PM Schmidt Why is there no building currently at the Edwardsville site? What issues are delaying construction?
6:47:59 PM Jennings Jennings spoke about the financing options for Assisted Living Facilities. They are now awaiting the government HUD approval.
6:52:01 PM Mark Hinrichs Hinrichs, Impact Strategies, 340 Office Ct, Fairview Heights. Hinrichs clarified on the Edwardsville project. That parcel had to go through a rezoning process. City of Edwardsville is moving forward with the building permit once the HUD process is approved and closed.
6:55:15 PM Gulledge If the board approved this rezoning, what is the time frame you are looking to build the facility. Jennings would like construction to start in September 2013. Mayor thanked them all for their information and he will get back with them after he can discuss with the Board.
7:05:18 PM Gulledge Agenda item 6: Purchase of New Computer for Water Department
7:05:35 PM Presson Presson discussed the quote for a computer at water plant.
7:07:34 PM Bell Bell further discussed the details of the quote and the purpose of all equipment.
7:09:24 PM Gulledge Board agreed on the need of the equipment. We will add to the agenda a computer, two monitors and software.
7:11:13 PM Presson Informed the Board on the work at the lake. They received the equipment and have started dredging the lake. Presson is happy with the results so far. We will keep it going all week. Presson answered any questions regarding the project from the Board.
7:13:58 PM Gulledge Agenda item 7: Good Energy Services Agreement
7:14:18 PM Motil Spoke about the Good Energy Services Agreement. He has reviewed it and he thinks it's a good agreement with no cost to the Village. This company will do the promotion of the ballot question.
7:18:21 PM Gulledge We will place on agenda for next week.
7:18:44 PM Gulledge Agenda item 8: Fred Winters Park - The bids came in high for Fred Winter's Park. Committee feels it's best to reject the bids and bid out the items separately. We will open the bathroom bids this Friday. We will get bids on equipment and bids on equipment with installation included. Project must be completed by March 30, 2013.
7:22:26 PM Bell Bell went over the recommendations on the equipment and pavilions.
7:33:11 PM Gulledge Agenda item 9: Calendar Updates - Discussed upcoming events.
7:34:24 PM Gulledge Agenda item 10: Public Input - There was none.
7:34:32 PM Gulledge Agenda item 11: To Do List
7:34:42 PM Gulledge Agenda item 12: Trustee Comments
7:34:48 PM Vallino Would like to add the rabies clinic information on the water bills.
7:35:10 PM Schmidt Schmidt agreed that he sees the need for a facility like Cedarhurst, but he's not sure he wants to approve that area of land. Schmidt feels we should suggest other areas in the Village to build.
7:40:08 PM Bell Do we have any areas to suggest that aren't undermined? He was told the new signage is in for Rolling Meadows. Mayor said that was incorrect, they haven't been ordered yet.
7:44:23 PM Kostyshock Spoke on the Cedarhurst presentation. He's worried if we make an exception with this facility then it will open up requests for other exceptions. We don't have much commercial property left, and he thinks we should hold off. He does feel like it's a good project, just not on that ground.
7:47:52 PM Kostyshock He feels the dredging is going well, he had the employees take two dead trees out of the lake. He also thinks they need to look at a huge dead oak tree near the Johnny on the Spot, it's too close to the path. Mayor and Kostyshock will look at the tree tomorrow.
7:53:00 PM Garcia She feels there is a need for a project like Cedarhurst, and that it may bring more businesses to our area.
7:54:01 PM Gulledge Agenda item 12: Mayors Comments - Would like to pass a proclamation on texting and driving at the next board meeting. Board agrees, add it to the next agenda.
7:55:31 PM Gulledge Informed the Board that Republic Service will be setting up an Ewaste drive on September 29th. We will get more information as it becomes available.
7:57:15 PM Gulledge Mayor received a call from the County Board. They would like the Village to participate in the parade for the 200th anniversary of Madison County. We will talk to the Police and Fire departments. Parade is September 15, 2012 at 3:00 p.m. He's open to any ideas from the Board to represent the Village.
8:00:50 PM Gulledge Called for a motion to adjourn. Motion was made by Schmidt and seconded by Short. Roll call vote: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion carried.
8:01:14 PM Gulledge Meeting adjourned.
Respectfully submitted,

Carrie Triplo, Deputy Clerk


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