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Village of Maryville, IL

Description Caucus Meeting
Date 8/22/2012 Location Council Chamber
Time Speaker Note
6:30:06 PM Gulledge Called the Caucus Meeting to order Wednesday, August 22, 2012. Invited all in attendance to stand and join in the Pledge of Allegiance.
6:34:36 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Bell, Kostyshock, Short. Absent from the roll call was Trustee Garcia. Also in attendance were Deputy Clerk Triplo, Director of Public Works Presson, Chief Schardan, Treasurer Henry, Attorney Motil, Kevin Tepen, C.J. Schlosser & Co. and 1 reporter.
6:34:54 PM Gulledge Called for the approval of the minutes of the August 8, 2012 Caucus Meeting. Asked if there were any questions, additions, or subtractions to the minutes as prepared by the Deputy Clerk. There were none. Motion to approve the minutes was made by Schmidt seconded by Vallino. Roll call vote on the motion: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Short - yes. Motion carried.
6:35:35 PM Gulledge Agenda Item 5: Review of Audit Report for Fiscal Year May 1, 2011 - April 30, 2012 - Kevin Tepen, C.J. Schlosser & Co.
6:35:42 PM Tepen Tepen went over highlights of the Audit Report. He asked for any questions or concerns from the Board. Trustee Schmidt commented on some key areas of the report to the Board. Tepen and Chief Schardan discussed and answered questions from Trustee Schmidt in regards to the Police and Fire Pension Funds.
6:58:34 PM Gulledge Agenda Item 6: Attendance at 2012 International Association of Chiefs of Police Conference - Schardan
6:59:23 PM Schardan International Association of Chiefs of Police Conference is being held in San Diego on September 29th - October 3rd. He would like permission to attend the event.
6:59:45 PM Short Feels we should send Schardan, he's been very active in this association. Last year he was a guest speaker and this year he gets to present an award.
7:00:37 PM Gulledge The board agreed to approve the conference and will add to next Boards meeting agenda.
7:00:59 PM Gulledge Agenda Item 7: Guell Water Service & Pre-Annexation Agreement - Our standard agreement for property located in Beverly Hills subdivision, 120 Appletree Lane, Glen Carbon. No questions from the Board. Public hearing September 5, 2012 at 6:45 p.m.
7:02:18 PM Gulledge Agenda Item 8: Fred Winters Park - He would like to table this agenda item until next week, we will have more information at next week's meeting.
7:03:15 PM Gulledge Agenda Item 9: Calendar updates - Discussed upcoming events. Caucus Meeting next week August 29, 2012. Add the Fire and Police Board meeting for Wednesday, August 29, 2012 at 5:30p.m. to the website calendar.
7:05:47 PM Gulledge Agenda Item 10: Public Input - There was none.
7:06:20 PM Gulledge Agenda Item 11: To Do List
7:06:20 PM Gulledge Agenda Item 12: Trustee Comments
7:09:41 PM Schmidt Suggested we add to the Firemen park marquee the Villagewide yard sale date. And would like to add to the water bills.
7:11:27 PM Bell Two recommendations from the Park Committee. One is to rent the machinery to dredge the lake. Committee would like to rent for a week and Village employees will run the equipment. He has two bids on renting the equipment. We have an opportunity while the lake is so low. Mayor believes this is money well spent to take care of our lake. We have the manpower to make this improvement. Board will add to our agenda, Presson will order but it may take 30 days to get ordered. Second item from the Park Committee is to keep the waterfall pump on until mid November. Bell also talked about the AT&T wireless card for the Water Plant. Not a secure way to support the plant. He recommends ordering a new machine, software and monitor to support the water plant and work as a backup and documentation computer. Bell and Presson will get the bids and all information and present it to the board for discussion next week.
7:24:02 PM Kostyshock Thought the summer help worked out great this year. Appreciates everyone using the park and thinks the Village Garden will really take off next year.
7:24:54 PM Short Asked if we have received money from the State of Illinois for water bills. Presson explained we heard that they have been sending it to us thru a separate account. Henry will be back from vacation tomorrow and will look into it.
7:25:36 PM Gulledge Agenda Item 13:  Mayor Comments - A company came in to meet with the Mayor about a potential assisted living center across from the hospital. They would like to come in and present to the Board next week. Board agreed and will schedule for August 29th Caucus meeting. Information will also be in your packets for next week in regards to Fred Winter's Park. We will be receiving more bids this week for the bathroom and fencing, so we can review that information at next weeks meeting.
7:33:21 PM Gulledge We will discuss the Good Energy services agreement next week. Attorney Motil discussed the details with the agreement. There will be a copy of the contract in your packets for next week.
7:36:08 PM Gulledge Called for a motion to adjourn. Motion was made by Vallino seconded by Bell. Roll call vote: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Short yes. Motion carried.
7:36:25 PM Gulledge Meeting adjourned.
Respectfully submitted,

Carrie Triplo, Deputy Clerk


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