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Village of Maryville, Illinois

Description Caucus Meeting
Date 7/25/2012 Location Council Chamber
Time Speaker Note
6:30:12 PM Gulledge Called the Caucus Meeting to order Wednesday, July 25, 2012. Invited all in attendance to stand and join in the Pledge of Allegiance.
6:30:22 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Bell, Kostyshock, Garcia. Absent from the roll call was Trustee Short. Also in attendance were Deputy Clerk Lucas, Clerk Henry, Director Of Public Works Presson, Building and Zoning Administrator/Fire Chief Flaugher, Police Chief Schardan and 1 reporter
6:30:58 PM Gulledge Called for the approval of the minutes of the July 11, 2012 Caucus meeting. Asked if there were any questions, additions, or subtractions to the minutes as prepared by the Deputy Clerk. There were none. Motion to approve the minutes was made by Vallino and seconded by Schmidt. Roll call vote on the motion: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes. Motion carried.
6:31:51 PM Gulledge Agenda item # 5: Code Red Notifications - Flaugher/ Schardan
6:32:14 PM Flaugher Madison County Emergency Management Agency (EMA) has purchased the Code Red and Code Red Weather programs from the Emergency Communications Network to be used to send critical communications to county residents. The Trustees were issued a handout describing details about each program. (see attached: Madison Co Emergency Management Agency handout) The Non-Emergency program can be purchased by the individual municipalities if they so choose to. The estimated cost for the Code Red Non-Emergency program is $2757.00 per year. This program would allow for the alert of non life threatening notifications. The Non-Emergency program is identical with our current Nixle program. The only difference between the two program is that residents must register with the Nixle program and with the Code Red program a resident is registered if they are in the 911 database.
6:39:12 PM Schardan He is aware of several municipalities currently using the Code Red Programs, who are very satisfied with how the programs work. He feels the Village would benefit from the program but would like to find out if the Village residents would use the system before spending the money to purchase extra features.
6:40:12 PM Gulledge The current Nixle alert program has been very useful for the Village but the biggest problem has been with getting the notifications for water breaks/boil orders out to the residents. The Code Red Non-Emergency program poses a few features that would eliminate those types of problems.
6:42:18 PM Schardan The Nixle program has changed and only allows for a few free alert notifications to be sent out by each municipalities.
6:42:38 PM Flaugher Noted the Non-Emergency program will not include people outside of the Village limits.
6:43:19 PM Vallino Asked if the cost to renew the Non-Emergency program was on a yearly basis? Flaugher stated it was and if the Village decided the program was not being used the enrollment could be canceled.
6:44:25 PM Gulledge Would like to find out how the residents feel about the Code Red programs.
6:47:35 PM Bell The Village already has a Webpage which includes alert notifications. We should work on improving the system we have and find a way to get information out using the Webpage.
6:48:00 PM Gulledge Asked for any further questions. There were none.
6:48:20 PM Gulledge Agenda item #10: Illinois State Police Interagency User Agreement
6:48:21 PM Gulledge Explained, anyone applying for a liquor license within the Village has to have a background check. The Illinois State Police Interagency User Agreement allows the Village to conduct these background checks.
6:48:38 PM Schardan Agreed the agreement must be renewed in order to continue conducting the background checks.
6:49:24 PM Gulledge Wanted to bring the agreement to the attention of the trustees because the Village is on a time line. A resolution will have to be passed in the next 30 days to renew the agreement.
6:51:22 PM   Agenda item # 6: Hours Extension for Summer Public Works Employees
6:51:39 PM Presson Request to extend the number of work hours for 3 summer workers. This will allow the workers to continue working through the end of August. The estimated hours would be around 100 per worker at a cost of less than $2700.00
6:53:05 PM Gulledge Asked for questions or opinions. There were none. 
6:53:51 PM   Agenda item # 7: Bids for 6" Water Main for Fred Winters Park. 
6:53:53 PM Presson 6" water main will be located on Duke Drive at the Fred Winters Park. Approximately 200' of 6" water main is needed to extend the line to the park. The new water line will service the park as well as the local residents. The addition of a new hydrant in the line extension will benefit the area with improved fire service. All labor to install the new line will be done by the village public works department. Recommends St. Jacob Winwater Works with the bid of $3540.30 for the Materials bid.
6:55:28 PM Vallino Is a hydrant required in that area?
6:55:41 PM Gulledge Hydrant is not required but with its addition fire protection for the park will improve. Asked for further questions? There were none. 
6:56:42 PM Presson Large item pick-up will be the first September 17th through the 21st.
6:56:55 PM Gulledge Agenda item # 8: Amending regulations for Large mouth Bass form Drost Lake
6:57:08 PM Gulledge Questioned if it would be beneficial to allow for groups to come and fish out the small bass or to just allow those who do fish to take more of the smaller sized fish. Is there any other way to remove the small bass from the lake?
6:58:23 PM Vallino Having another fishing Derby or allow more small fish to be taken at any time would work but in order to all the fish to be removed the ordinance will have to be changed. Recommends changing the ordinance to state that a total of 6 fish can be taken; 5 fish under the size of 14" and 1 fish over the size of 16". This change will allow the fish that are 14' to 16" to get bigger while also keeping the number of larger fish under control.
7:02:10 PM Gulledge  Will proceed with the changes to the current ordinance.
7:02:30 PM Gulledge Agenda item # 9: Policy on Non-Essential Traffic Control Signs
7:03:06 PM Gulledge The Village is being overwhelmed with requests for non-essential traffic control signs. Signs such as: "Children at Play" and "Dead End". The cost to purchase and place a sign has increased greatly. A decision must be made as to who gets a sign and where the sign will be put. Would like the trustees to come up with a few ideas as to how to handle the issue.
7:05:59 PM Schmidt Suggested only placing dead end signs on roads that the end was not visible
7:06:36 PM Vallino Felt road creep would become an issue on the roads that did not have signs stating the road was a dead end.
7:07:42 PM Gulledge The bigger issue would be placing signs for Children at Play because it is a safety issue. Requested that all the Trustees take some time to think about possible solutions to the problems and to keep in mind the large cost of all the new signs. Will put on the agenda in two weeks for further discussions.
7:13:22 PM Gulledge Agenda item #11: Municipal Electric Aggregation
7:13:35 PM Gulledge Schmidt, Motil, an he met with a representative of The Good Energy Coop. Asked Schmidt to explain what was discussed.
7:14:05 PM Schmidt The State of Illinois has changed the way Ameren, IL can sell power. The change has allowed outside companies to open up bidding to supply Ameren customers with another source to purchase power from. Residents who are Ameren customers can receive power from these companies but unless the local municipality joins the bulk rate program they may not receive the discounted rate. Residents who would like to join the program will have to wait until a referendum is placed on the voters ballot allowing the alternate company to sell energy in the area. Once the referendum is passed then residents who currently use Ameren can join. The main problem for the Village of Maryville is the Village is serviced by two power companies; Ameren, IL and Southwestern Electric. Southwestern Electric currently server over half of the homes within the Village limits.
7:21:56 PM Gulledge The problem will occur when the referendum is placed on the ballot to be voted on. The Ameren customers will have to allow the Southwestern customers to make the decision to allow or to not allow the outside companies to offer power within Village limits.
7:24:39 PM Gulledge The deadline for placing on the ballot is August 20th. The latest the Village could vote would be August the 15th in order to meet deadlines. Requested the Trustees take the next week to think about the issue and be ready to make a decision at the next meeting.
7:28:25 PM Vallino Felt the Village should do what it can to help residents and businesses save some money.
7:28:43 PM Schmidt The Village should go ahead and create a referendum because it will help the small businesses to save money.
7:29:29 PM Bell O.K. to go ahead with the process to join the program.
7:29:55 PM Kostyshock O.K. Asked if other communities were already using the Good Energy Company? Stated as long as the Village can opt out of the program if it is determined to not meet the need of the community, he is fine with joining the program.
7:31:24 PM Schmidt The Village will have the option to drop out of the program.
7:31:42 PM Garcia O.K., as long as the Village can opt out of the program.
7:33:36 PM Gulledge Agenda item # 12: Calendar Updates
7:33:43 PM Gulledge July: Has no further events
7:34:05 PM Gulledge August: The Fire & Police Board Meeting and the Community Improvement Board Meeting is on the 6th, Museum Meeting on the 7th, Movie in the Park "Happy Feet 2" on the 10th, Library Meeting on the 14th, Parks & Rec Meeting on the 20th, CARD on the 21st, and the Planning Commission Meeting will be on the 27th.
7:34:37 PM Gulledge Agenda item # 13: Public Input. - None
7:34:44 PM Gulledge Agenda item # 14: To Do List
7:34:51 PM Schmidt Comprehensive Plan should be put on the list.
7:35:18 PM Gulledge Page 1: No comments. Page 2:
7:35:35 PM Bell Has the stone for Park Logo brick been ordered? Henry stated the Logo had been sent in and was waiting on a price.
7:36:16 PM Gulledge Agenda item # 15 Trustee Comments
7:36:18 PM Vallino None
7:36:23 PM Schmidt Requested that the Public Works Department take a look at the way the new street sign panels are hung. Not all the signs are oriented the same way and need to be fixed so the look similar. The Village also needs to address the vertical signs that several businesses have hung. The ordinance needs to be checked to see if they comply with the village code.
7:38:51 PM Bell None
7:38:54 PM Kostyshock Received positive feedback on homecoming. The Public Works Department and the Fire Department both did a good job organizing the event and then making sure it was cleaned up afterwards.
7:39:29 PM Garcia None
7:39:37 PM Gulledge Agenda item # 16: Mayors Comments
7:39:47 PM Gulledge Noted a news article discussing Erosion Control in Madison County. The Village Public Works Director; Pat Presson has finished his training and now has a certificate for Erosion Control.
7:41:24 PM Gulledge Agenda item # 17: Closed Session: 5 ILCS 120/2(c)(1) - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body.
7:41:24 PM Gulledge Called for a motion to go into Closed Section to discuss: 5 ILCS 120/2(c)(1) - The appointment, employment, compensation, discipline, performance, or dismissal of dismissal of specific employees of the public body. Motion made by Schmidt, seconded by Vallino. Roll call vote: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes.  Motion Carried
8:39:32 PM Gulledge Called for a motion to come out of Closed Session. Motion was made by Bell, Second to the motion was made by Schmidt. Roll call vote: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes. Motion Carried
8:40:04 PM Gulledge Called for a motion to adjourn. Motion was made by Bell, Second to the motion was made by Schmidt. Roll Call vote: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes.  Motion carried
8:40:21 PM   Meeting adjourned
Respectfully submitted, 

Christy Lucas, Deputy Clerk


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The Village of Maryville