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Village of Maryville, Illinois

Description Caucus Meeting
Date 11/30/2011 Location Council Chamber
Time Speaker Note
6:30:22 PM Motil Called the Caucus meeting of Wednesday, November 30, 2011 to order.
6:30:36 PM Motil Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Bell, Kostyshock, Garcia, and Short. Also in attendance were Clerk Henry, Public Works Director Presson and 1 reporter.
6:30:59 PM Motil Due to Mayor Gulledge's absence, asked for a motion to appoint Trustee Kostyshock as Mayor Pro Tem. Motion was made by Vallino, second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:31:37 PM Kostyshock Invited all to stand for the Pledge of Allegiance.
6:32:13 PM Kostyshock Called for approval of the minutes of the November 9, 2011 Caucus meeting. Asked if there were any questions, additions or subtractions to the minutes as submitted by the Clerk. There were none. Motion to approve the minutes was made by Schmidt and seconded by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:33:08 PM Kostyshock Went to first item on the agenda - Proclamation for National Drunk & Drugged Driving Prevention Month. Explained Proclamation is for the month of December. Will be placed on next Board meeting's agenda for approval.
6:33:56 PM Kostyshock Stated agenda item number 6, Amendment to the Subdivision Code Regarding Pavement Expansion Joints is being tabled until a future meeting. Went to next item: Amendment to the Zoning Code Regarding "All Weather Surface" for Parking Lots.
6:34:24 PM Vallino Explained amendment is for all B-1, B-2 and MR-2 zoning classifications to use concrete or asphalt for parking lots. Gravel parking lots will no longer be allowed. Schmidt asked how current property owners are affected by this amendment. Vallino & Short explained existing properties will be grandfathered until parking lot would be replaced. Schmidt confirmed the amendment will not affect ownership changes. Was told the change only applies to existing properties when there is an improvement made to the property/existing parking lot. Kostyshock stated there will be a public hearing on Wednesday, December 7th at 6:30 p.m. to hear public comments on the amendment as required by ordinance.
6:36:29 PM Kostyshock Moved to next item, 2011 Tax Levy.
6:37:07 PM Schmidt Discussed tax levy as submitted in packets. Stated levy figures were prepared by Treasurer Henry and reviewed by him and Mayor Gulledge. Stated levy rate being requested this year is 1.0372, last year's requested rate was 1.0394. After County extension, the rate for 2010 was 0.9887. Opened for questions and/or discussion. Explained several of the categories are determined by taking forecasted expenses and offsetting with any surplus funds remaining from current year. Other categories are set by caps. Stated the EAV figure of $196,000,000 was based on a preliminary report from the County which showed a value of $196,202,996 as of October 17, 2011. Explained this figure may be reduced due to Board of Review appeals. Motil stated there is only one significant property, located on East Main St., that is currently under review. Stated he attended the hearing, the Board of Review decided to take the appeal under advisement, but as of yet has not made a determination. There will be a public hearing next Wednesday, Dec. 7th at 6:45 p.m.
6:46:19 PM Kostyshock Went to next agenda item: Employee Insurance Renewals.
6:46:33 PM Short Stated this was discussed and decided previously in closed session. Will be on next Board's agenda for formal passage. Stated Kari Unterbrink is currently making arrangements to come in after next meeting to provide new insurance packets for employees. Stated the new rates for health insurance are effective12/1/11. Dental, vision and life will be effective 1/1/12.
6:48:17 PM Schmidt Stated for the media, health insurance plan is the same carrier and coverage with a 6.04% premium increase. Increase is partially being offset by reduced premium rates for dental and vision insurance.
6:49:49 PM Kostyshock Went to next item: 2011 Fire Call Pay
6:49:55 PM Short Confirmed amount budgeted for fire call pay was $80,000. Distributed fire call point sheet as of 12 noon today. Point totals will change based on any additional calls between 12 noon and midnight today. Calculation was based on rate paid last year, for a total of $60,943.43. Stated Board needs to decide what the per point rate will be. Kostyshock stated last 2 years there has been a $0.10 increase in the point rate. Suggested increasing the rate from $1.95 to $2.05. All agreed, Short abstained.
6:55:32 PM Kostyshock Went to the To Do List. Stated microsurfacing will probably be done in Spring 2012. Bell asked the status of Nottingham storm sewer project. Presson reported work has been completed, ground has been graded and seeded. Schmidt also asked about the status of the marquee. Was told that Flaugher was still waiting for updated keyboard. Presson reported it was delivered today. Discussion followed regarding if proper parts have been replaced. Vallino stated if after working with the new keyboard, there are still problems, we should require the company to come here to repair the sign.
7:00:57 PM Kostyshock Went to Calendar Updates. Discussed December events & meetings.
7:03:14 PM Kostyshock Went to Public Input - there was none.
7:03:37 PM Kostyshock Went to Trustee Comments.
7:03:50 PM Bell Asked Presson to contact Bus Com regarding microphone at podium picking up fm radio channels. Stated Department Heads that were trained on the new web site are responsible for maintaining and keeping their pages up to date. Stated he will be getting a quote to replace the laptop at Schmidt's station. Current laptop is running too slow. Reported the Park Committee has recommended to the Village Board to proceed with the Village Garden. There were questions regarding the use of pesticides, plots being assigned to the same user each year, plus additional questions submitted by Sharon Petty. Discussion followed regarding pesticides and/or fertilizers and State requirements. The Village will till the ground. The individual will be responsible for any other work to the plot. Each garden will be 20' x 40', there are a total of 20 plots. Discussion followed regarding maintenance of each plot and assignment of plots by lottery. Asked that discussion of the Village Garden be placed on the agenda for the first Caucus in January.
7:17:02 PM Vallino Discussed Resolution 2011-15 from the Planning Commission meeting. Resolution is for the acceptance of a final plat for property located at 2824 Keebler Road. Property is being subdivided for family members. Stated will be on the December 7th Board meeting agenda for approval.
7:20:43 PM Kostyshock Commented on Christmas decorations throughout the town.
7:21:37 PM Kostyshock There being no further business to come before the Board, called for a motion to adjourn. Motion to adjourn was made by Bell and seconded by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:22:03 PM   Meeting adjourned.

    Respectfully submitted,

    Jolene R. Henry, Village Clerk

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The Village of Maryville