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Village of Maryville, Illinois

Description Caucus Meeting
Date 8/24/2011 Location Council Chamber
Time Speaker Note
6:30:05 PM Beatty Called the Caucus meeting of Wednesday, August 24, 2011 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll of those officers present. Answering the roll call were Trustees Vallino, Schmidt, Bell, Kostyshock and Garcia; Short and Mayor were absent. Also in attendance were Clerk Fenton, Attorney Beatty, Public Works Director Presson, Treasurer Henry, Comptroller Brussatti, Museum Committee Chair Mike Mason, CJ Schlosser Representative Kevin Tepen, and one reporter.
6:30:48 PM Beatty Called for a motion to appoint Mayor Pro Tem. Motion to appoint Trustee Kostyshock was made by Schmidt and seconded by Vallino. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:31:43 PM Kostyshock Called for approval of the August 10th meeting minutes. Motion to approve was made Schmidt and seconded by Garcia. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:32:14 PM Kostyshock Went to first item, 2010/2011 Fiscal Year Audit Report.
6:32:45 PM Kevin Tepen CJ Schlosser Associates. Reviewed the audit report.
6:39:08 PM Schmidt Asked for suggestions on areas of improvement. Tepen responded the Village is doing well and had no suggestions.
6:40:02 PM Schmidt Asked him to explain how the figures work with the police pension. Asked if the Village is over paying.
6:40:51 PM Tepen Explained the accounting rules changed ten to twelve years ago. Stated the State has an amount they want contributed and as long as the Village meets or exceeds that amount, it will show as over paid.
6:42:38 PM Henry Indicated the Village uses the figure that Fred Bathon provides.
6:45:28 PM Brussatti Asked if the Village Board has the right to question Fred Bathon. Tepen suggested asking Bathon for the actuarial he uses.
6:47:13 PM Vallino Clarified the audit showed no material weaknesses. Tepen responded that is correct.
6:47:26 PM Schmidt Commented this is the last contracted audit. Asked Tepen to submit a proposal.
6:50:01 PM Kostyshock Went to next item, Museum Committee items.
6:50:20 PM Mike Mason Museum Committee Chair. Stated the museum would like to purchase a set of display panels. Showed an example.
6:51:21 PM Schmidt Asked where they would be used.
6:51:27 PM Mason Stated they can be used in different locations and would allow for additional display space at the museum for special exhibitions. Commented most of the wall space has been utilized, so they are looking for extra space.
6:54:00 PM Kostyshock Stated the request is for nine large and two small plus hardware for a cost of $1,450 plus shipping of approximate $150 to $200.
6:58:37 PM Schmidt Suggested other departments share the cost since they will be available for use by all departments.
6:59:02 PM Mason Requested the purchase of a flag to indicate the museum is open to try to attract visitors for a cost of $42.95. The Board was in favor.
7:00:30 PM Kostyshock Requested a Museum directional sign be placed at the corner of Zupan and 159. Bell suggested a sign also be placed at East Main and Donk. Presson stated he will order.
7:02:17 PM Mason Commented the GIS renderings currently stored in the Council Chamber coat closet can be stored at the museum if the Board so chooses. Kostyshock will mention to Mayor.
7:03:20 PM Kostyshock Went to next item, Park Recommendations.
7:03:30 PM Bell Stated the first recommendation is to install a 30-foot block bay for the Master Gardeners to store compost and mulch for an approximate cost of $1,900 to $2,000, not including concrete. Discussion ensued as to where the bay should be located and how much concrete would cost.
7:14:01 PM Bell Stated the next recommendation is to purchase and install new soccer nets as needed and to relocate four soccer goals from storage at the water tower to Drost Park. Discussion ensued as to whether the nets stored at the tower need to be repaired before installation. It was decided the goals will be inspected and a recommendation brought back to the Board.
7:19:21 PM Kostyshock Went to next item, Resolution adopting a Risk Management Safety Program.
7:19:32 PM Brussatti Stated Risk Management has requested the resolution be passed. Explained the program is already in place, the resolution is just a formality. Explained the program benefits the Village in insurance premiums as well as risk management. Stated all Department Heads attend safety meetings bi-monthly. Discussion ensued as to what name should be included as the contact. It was explained that Brussatti is the current contact.
7:25:17 PM Kostyshock Went to next item, purchase of an aerial lift vehicle for the Public Works Department.
7:25:32 PM Presson Explained the Village currently spends an excessive amount of money on lift rental for light installation, banner installation, etc. Stated they have spent over $5,000 in the current fiscal year. Stated they have found a 1999 Ford F550 diesel truck with lift. Stated a similar truck stickers for $32,900. Stated he has negotiated this truck down to $23,000. Stated the purchase will be split 50% to Water; 25% to Streets; 25% to Hotel Motel. Stated the truck has been well maintained and has all records.
7:33:29 PM Kostyshock All were in favor of putting the item on the agenda. Went to Calendar Updates. Events were discussed.
7:35:52 PM Kostyshock Went to Public Input. There was none. Went to To Do List. There were no comments.
7:36:42 PM Kostyshock Went to Trustees' comments.
7:36:48 PM Vallino Asked if there is a policy in place for animal control help to residents. He was told the Village does not have an animal control officer; however Schardan is currently in negotiations with Glen Carbon to use their officer on a pay-per-call basis.
7:44:10 PM Kostyshock Commented Clerk Fenton is leaving the Village. Commended her for doing a good job. Stated a going away party will be held in her honor at the winery on Friday evening at 6:00 p.m., and all are invited to attend. Next, commented a meeting will be held at the Community Center Thursday at 7:00 p.m. by Rep. Dwight Kay to educate residents on property tax appeal procedures.
7:46:56 PM Kostyshock With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:47:26 PM   The meeting ended.

Respectfully submitted,


Tracy Fenton, Village Clerk

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The Village of Maryville