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Village of Maryville, Illinois

Description Caucus Meeting
Date 6/30/2010 Location Council Chamber
Time Speaker Note
6:30:27 PM Gulledge Called the Caucus meeting of Wednesday, June 30, 2010 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Kostyshock and Garcia; Short was absent. Also in attendance were Clerk Fenton, Attorney Wigginton, Police Chief Schardan, Public Works Director Presson, one (1) reporter and two (2) residents.
6:31:13 PM Gulledge Called for approval of the June 23rd meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:31:47 PM Gulledge Went to first agenda item, Video Camera System for Glen Carbon Dispatch Consolidation, and asked Chief Schardan to discuss.
6:32:10 PM Schardan Referred to the memo distributed in the packets detailing warranties and final prices. Explained he sent a request to match up with the Brewster Alexander proposal of the 16 analog and 8 IP DVR. Stated the other companies do not carry these combinations. Stated George Alarm sent one for 32 analog and 32 IP, which increases the price and Copious was for a 16 channel 4 IP DVR, for which the price is $4,550 for the DVR alone. Commented that drove their end-price up by $2,472. Explained with the changes the Brewster Alexander is the lowest bid by a substantial amount to do everything including the park and Board Room. Stated his recommendation is Brewster Alexander based on their experience, referring to their installation list which includes the White House, Library of Congress and Missouri State Highway Patrol.
6:34:21 PM Bell Commented Brewster Alexander did the camera for the park.
6:34:34 PM Schardan Explained that was not their equipment. Stated this proposal is equipment and software that they designed.
6:34:55 PM Bell Commented his point is they had trouble getting a response from Brewster Alexander for support. Asked if this will be a different support group.
6:35:06 PM Schardan Responded no. Stated he has concerns about Copious due to the short time they have been in business and the up-front money they require. Commented he questions how solvent his company may be.
6:35:50 PM Bell Asked if Schardan looked at Scheelers in St. Louis. He was told no. Commented they do video equipment and is who was used for the LCD projectors in the Village Hall. Commented this is the type of equipment they want to know someone will support. Asked who Glen Carbon uses. Schardan responded he did not ask, but thinks they may use George Alarm, who also did Caseyville.
6:37:34 PM Schardan Stated he and Flaugher looked at Brewster Alexander, and were both impressed.
6:38:28 PM Gulledge Stated they need to make a decision on one of the three listed, as he does not want to post pone the project. Stated Schardan and Flaugher have spent a lot of time on this. Stated they cannot go further with the consolidation until this project is done.
6:39:28 PM Bell Asked if the George Alarm price is for the 32 analog. He was told yes. Schardan stated they did not quote prices for cameras at the park; the other two include these.
6:39:52 PM Limberg Commented he is concerned about the discussion of problems getting Brewster Alexander to respond. Asked specifically what the problems were.
6:40:16 PM Bell Commented it may have been due to the fact it was not their equipment; however it was purchased from them and they were supposed to support it. Comment it has not worked 80% of the time the Village has owned it. Stated there was a time period where they did not respond to problems. Commented support is his only concern. Discussion ensued as to the problems encountered. Bell suggested Schardan mention the lack of support to see if the warranty can be bumped up.
6:42:40 PM Gulledge Commented his agreement there were problems; however they did come out several times and concluded there were several issues why they would continue to have problems with the cameras. Commented there has got to be a reason they have a list of very important clients. Agreed with Bell that they could ask for a bump in the warranty. Commented a decision needs to be made.
6:47:05 PM Limberg Suggested they move forward with the recommendation of the Chief. Asked that Chief emphasize to Brewster that better service is expected. All agreed.
6:49:17 PM Gulledge Went to next item, Change Order #7 to Plocher Construction in the amount of $3,883.32
6:49:32 PM Presson Stated this is for the installation of five valves for the current softeners in service. Stated the addition will allow them to separate the softeners and not lose any softening service to residents while the new softeners are coming online.
6:50:25 PM Bell Asked if the valves will be useful in the future. He was told yes.
6:50:38 PM Gulledge Stated the item will be on the Board meeting agenda. Went to next item, purchase of back hoe/loader.
6:51:03 PM Presson Stated he has been looking for a back hoe for several years. Stated he has collected prices as distributed. Stated the low bid is for a Case unit from Edwards Equipment for a cost of $76,874, which he is recommending. Stated the item has been budgeted under Equipment. Explained he has budgeted $35,000 for payments.
6:53:35 PM Gulledge Stated the Treasurer has researched potential loan agreements. Stated they will likely pay for the purchase over three to four years.
6:54:05 PM Kostyshock Stated the purchase will be made from WSOM.
6:54:24 PM Presson Stated he would recommend purchase of a Premiere Protection Plan for a cost of $4,850 to be purchased at the eleven-month mark to extend the current warranty.
6:56:55 PM Kostyshock Stated he is recommending the purchase. Stated they will be keeping the old one for various tasks. Presson commented they are replacing a 1999 model.
6:57:19 PM Gulledge Stated they will have the information and recommendation from the Treasurer on terms for next week's meeting. Polled the Board. All were in favor.
6:58:15 PM Gulledge Went to Pay Application #3 from Keller Construction for Drost Park Improvements.
6:58:37 PM Bell Stated the request is for $39,658.05.
6:59:02 PM Gulledge Asked for questions or comments. There were none. All were in favor.
6:59:26 PM Gulledge Stated he is striking the Cemetery Discussion agenda item due to pending review of lengthy information from the law firm.
7:00:13 PM Gulledge Went to Calendar Updates. Events were discussed.
7:02:04 PM Gulledge Went to Public Input.
7:02:19 PM Gayle Deshaiser 26 Gary Avenue. Stated he would like to address the drainage ditch in the rear of his property. Stated it is still holding water and causing problems with his septic system. Stated the drain between houses backs up, and until the pipe empties his sump pump continually runs. Explained O'Neill Smith put dye in the drain across the street and the dye came through into his crawl space.
7:03:42 PM Gulledge Stated this is a two-fold problem: First, the pipe off Gary is leaking; and the other problem is the ditch. Stated if the ditch flows free there will be no standing water.
7:04:22 PM Presson Stated he has the materials and this project is on the list. Stated they have been working on the Keebler Oaks drainage problem. Commented the Board is aware of his current man power situation.
7:04:50 PM Gulledge Stated this project needs to be done.
7:04:57 PM Deshaiser Asked if someone could pump out the water for now.
7:05:25 PM Presson Responded he can do so tomorrow.
7:05:35 PM Gulledge Stated they will not make Gayle come back to ask for the ditch to be fixed again. Thanked him for his patience.
7:06:43 PM Gulledge Went to To Do List. Commented it was not updated from last week due to the consecutive Caucus meetings. Went to next item, Trustees' Comments.
7:07:16 PM Kostyshock Commented the Public Works Department is three full time employees down right now, and there may be a fourth. Commented they are doing the best they can. Commented the summer help is working out well. Commented they are putting up the lights for the 4th of July. Next, stated the Master Gardeners Open House was a big success. Asked what is the status of the walking path at the park.
7:10:43 PM Gulledge Stated they are trying to concentrate on the parking lot right now.
7:11:50 PM Gulledge Went to Mayors' Comments. Reminded all the Homecoming needs volunteers to work in the stands. Encouraged all to support the Homecoming.
7:12:40 PM Wigginton Stated they have received word that a decision from the Appellate Court from the 5th District ruled in favor of Maryville reversing the Labor Relations Board decision and found the Police Department Sergeants should not be part of the Union and ordered the case remanded with directions to the Illinois State Labor Board to enter an order denying the FOP's petition to include the Sergeants in the bargaining unit. Stated they found that the conclusion reached by the Illinois State Labor Board was "clearly erroneous" because it improperly assigned dispositive weight to the number of times the Sergeants exercise supervisory authority rather than the fact they actually have supervisory authority. Stated the Illinois Labor Relations Board and FOP has the right to file a petition for leave to appeal with the Illinois Supreme Court, which is a discretionary review which means the Supreme Court can deny the petition.
7:15:40 PM Gulledge Commented his appreciation of Wigginton's work on this issue.
7:16:10 PM Wigginton Commented Brian Manion did most of the work and deserves credit.
7:16:22 PM Gulledge Called for a motion to go into Closed Session under 5ILCS120/2(c)(1) for the appointment, employment, compensation, discipline, performance or dismissal of one or more employees; 5ILCS120/2(c)(6) for setting the price for sale or lease of property owned by the Village; and 5ILCS120/2(c)(5) for the purchase or lease of real property for the use of the public body. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:52:03 PM Gulledge Called for a motion to come out of Closed Session. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:52:15 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:52:34 PM   The meeting ended.

Respectfully submitted,

Tracy Fenton, Village Clerk

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The Village of Maryville