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Village of Maryville, Illinois

Description Caucus Meeting
Date 7/27/2011 Location Council Chamber
Time Speaker Note
6:30:00 PM Gulledge Called the Caucus meeting of Wednesday, July 27, 2011 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked or a roll of those officers present. Answering the roll call were Trustees Vallino, Schmidt, Kostyshock and Garcia; Bell and Short were absent. Also in attendance was Clerk Fenton and Police Chief Schardan.
6:30:39 PM Gulledge Called for approval of the July 13th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:31:10 PM Gulledge Went to first item, ordinance violations door hanger. Stated he, Chief Schardan and Building and Zoning Administrator Flaugher have been discussing a way to deal with violations on streets and properties. Commented according to ordinance, the police department is in charge of any street related violations. Stated they are trying to come up with a way to encourage compliance.
6:32:11 PM Schardan Explained this week he sent 8 to 9 letters regarding grass clippings being blown into the street. Stated as an alternative to drafting letters and paying for postage, they used the code enforcement form currently used, modified it to accommodate all enforcement issues and made it into a door hanger that can be left at the home as a warning. Commented many people are not even aware of the ordinances, so this will serve to inform them. Explained the quote from MOW Printing for $211.23 is for carbonless paper and the top sheet will be brought back to the office by the officer so the item can be added to a database. Discussion was held and it was determined they should add recreational vehicle storage and trash cans to the list. Chief Schardan was instructed to order the forms.
6:47:39 PM Gulledge Went to next item, hospital revenue bond resolution. Stated a public hearing will be held next week at 6:30 p.m. Stated the first issue is for $10 million, with an additional $6 million to be issued in January. Explained there is no risk to the Village, and the Village will be receive a $33,000 donation. Stated the discussion on how the donation will be spent will be held at a later date.
6:49:13 PM Gulledge Went to next item, Coca Cola vending machines. Commented the Village will not make a lot of money on the deal. Stated his only question was regarding liability for vandalism; the representative stated the Village does not have any liability, with the only repercussion being the possibility of removing the machine if there is excessive, concurrent damage. All were in agreement.
6:52:13 PM Gulledge Went to next item, attendance at the annual Illinois Potable Water Supply conference. Stated the three plant operators need to attend the conference for their continuing education requirements. Stated $1,718.71 was spent last year, and the anticipation is the amount will be the same this year. Commented the item is in the budget. All were in agreement.
6:53:22 PM Gulledge Went to next item, booster station extra chlorine feeder. Explained this is for the ground storage pump station. Stated during slower times when the water sits it sometimes loses chlorine content, which is when the feeder is needed to comply with EPA levels. Stated they will get two and use one as a backup. Stated when in use, the cost will be $9.46 per day; however they will be able to shop prices and may get that cost reduced. All were in agreement.
6:57:23 PM Gulledge Went to next item, carpeting for Village Hall. Explained the carpeting on the stairs and upper level has needed to be replaced for some time, as it is a trip-hazard. Stated they included $5,000 in the budget. Referred to the bids obtained, with the independent bid coming in lowest at $2,562. All were in agreement.
6:59:59 PM Gulledge Went to Calendar Updates. Events were discussed.
7:02:05 PM Gulledge Went to Public Input. There was none. Went to To Do List.
7:02:31 PM Schmidt Asked the status of the addition to the fire house.
7:02:35 PM Gulledge Explained the project was slowed due to a personal issue, but they should have a bid by the end of August.
7:02:50 PM Schmidt Asked the status of the training facility. He was told they are still working on the project.
7:03:08 PM Schmidt Stated CJ Schlosser is close to being finished with the audit. Stated the contract expires after the current audit, and the Village has asked for an extension. Stated they plan to bring a proposal when this audit is complete.
7:04:03 PM Gulledge Went to Trustees' comments.
7:04:07 PM Vallino Commented on the complaint received regarding need for another restroom at the park.
7:04:18 PM Gulledge Stated the item has been turned over to the Park Committee and they are researching it.
7:04:29 PM Schmidt Stated a meeting date has not been determined as yet for the Community Garden sub-committee but they are looking between mid to late August. Stated they are currently looking for a suitable piece of ground behind the ball fields. Next, asked about the business sign on Route 159 for Killion Landscaping and Design, as there is not a business listed on the registered business list. Mayor stated they will check on the issue.
7:07:06 PM Kostyshock Commented the Public Works Department is working on hot-patching roads and doing a good job. Next stated they are trying to save the shrubs and flowers but fears they will lose a lot due to the heat. Next stated Bohn's has suggested waiting for more favorable weather to plant flowers at the welcome sign. Next stated he noticed the lake is turning green and expects they will lose a lot of fish.
7:08:32 PM Garcia Asked what is going on in front of Village Hall. Mayor explained Ameren is exposing a gas line to comply with EPA inspections. Stated they have assured him the area will be replaced as it was before the digging.
7:10:41 PM Gulledge Went to Mayor's Comments. Explained Representative Dwight Kay's office has contacted him regarding use of the Community Center on either the 24th or 25th of August for an event to inform residents on property tax appeal procedures. It was decided to approve the event for August 25th. Next, discussed the request from CARD to advertise their Maryville Day event on the Village website. It was decided that only events pertaining specifically to Maryville will be advertised.
7:15:47 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Vallino. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:16:17 PM   The meeting ended.

Respectfully submitted,


Tracy Fenton, Village Clerk

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The Village of Maryville