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Village of Maryville, Illinois

Description Caucus Meeting
Date 7/13/2011 Location Council Chamber
Time Speaker Note
6:30:02 PM Gulledge Called the Caucus meeting of Wednesday, July 13, 2011 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll of those officers present. Answering the roll call were Trustees Vallino, Schmidt, Kostyshock, Garcia and Short; Bell arrived late. Also in attendance were Clerk Fenton, Attorney Motil and Chief Schardan.
6:30:45 PM Gulledge Called for approval of the June 29th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Vallino. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:31:10 PM Gulledge Went to first agenda item, Computron quote.
6:31:21 PM Schardan Explained the quote is to take the old computers from the Comptroller and server and reconfigure them for use at the Police Department for a cost of $594.
6:32:10 PM Vallino Asked what services are inside the service contract. Mayor responded they are unsure but will check.
6:32:42 PM Garcia Asked whether the computers are worth it due to their age.
6:32:45 PM Schardan Responded they are better than what they currently have. Stated he is also researching costs to update RAM for all the PD computers.
6:33:27 PM Bell Arrived and was seated.
6:33:45 PM Vallino Asked Bell what is included in the maintenance contract.
6:34:00 PM Bell Explained this service falls outside of maintenance. Asked how much Schardan found for extra RAM. Schardan responded $34 for 2 GIG.
6:36:45 PM Gulledge Went to next item, annual antivirus update.
6:36:55 PM Bell Explained the quote is for 45 user licenses and includes 10 for the Police Department and unit laptops. Vallino questioned whether 45 are needed, as the number seemed high.
6:39:19 PM Gulledge Stated they will obtain a list of PCs and laptops from Computron.
6:41:43 PM Gulledge Went to next item, annual computer service contract.
6:42:02 PM Vallino Asked what is included in maintenance. Bell did not have a copy available. Mayor stated they will email a copy to Vallino.
6:44:30 PM Gulledge Complimented the Police Department regarding the homecoming, commenting he cannot remember an event as quiet as this year's.
6:45:56 PM Gulledge Went to Calendar Updates. Events were discussed.
6:47:20 PM Gulledge Went to Public Input. There was none. Went to To Do List. Schmidt asked the status of the driveway at the Fire Department. Mayor explained the worst sections were replaced, and the rest will be fixed at a later date once Public Works has had a chance to catch up on other projects. Next, Mayor commented the Public Works meeting has been changed to 1:00 p.m. tomorrow. Schmidt asked the status of the training center. Mayor responded the welder is working on it; however they do not yet have a percentage of completion.
6:51:08 PM Gulledge Went to Trustees' Comments.
6:51:11 PM Vallino Commented while at the Master Gardeners Open House he received a complaint that there are no restrooms at the west side of park. Mayor stated there are some funds in the public comfort account that could be used and the issue will be addressed. Next, Vallino asked what options there are for pursuing economic development, and what other communities do.
6:54:23 PM Gulledge Responded most cities have in-house personnel, while some hire consulting firms. Stated he does the best he can but has unfortunately not had much success. Discussion ensued regarding ideas on pursuing business. Mayor suggested the Board needs to come together to discuss ideas in the near future.
7:20:04 PM Schmidt Stated he attended the MCIB meeting Monday and relayed the message that the Park Committee is not willing to allow the community garden at Noga Park until a master plan is obtained. Stated the committee was dismayed at this decision and offered that they are willing to put agreements in writing with participants explaining that there is no guarantee the garden will stay in that particular area for longer than one planting season at a time. Stated Mayor has agreed to take the message back to the Park Committee.
7:22:59 PM Gulledge Explained he hopes the Park Committee understands this to be a temporary use until the park can be developed. Stated he has also come up with an alternate site in Drost Park which he will discuss at the Park Committee meeting as well.
7:26:07 PM Schmidt Asked if they can get street signs for the west side of Route 159 for consistency with the east side. Mayor stated they are slated for purchase the next time signs are ordered.
7:28:31 PM Kostyshock Stated he and Mayor met with Library Board member Fran Karanovich. Stated the Board has put together a building committee. Stated he distributed their proposed timeline to the Trustees. Stated their first meeting is scheduled for August 25th.
7:31:19 PM Gulledge Went to Mayor's Comments. Stated he met new School Superintendent Dr. Greene. Commented he is a nice gentlemen. Stated they are setting up a committee with all Mayors and officials for Unit 10 to be more progressive and work together. Next, stated the next CARD meeting is Tuesday and stated he would like the Board to attend to show their support for Andy Carruthers and Dave Tansyys. The Board agreed.
7:36:01 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:36:24 PM   The meeting ended.

Respectfully submitted,


Tracy Fenton, Village Clerk

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The Village of Maryville