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Village of Maryville, Illinois

Description Caucus Meeting
Date 5/25/2011 Location Council Chamber
Time Speaker Note
6:30:05 PM Gulledge Called the Caucus meeting of Wednesday, May 25, 2011 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll of those officers present. Answering the roll call were Trustees Schmidt, Bell, Kostyshock, Garcia and Short; Vallino was absent. Also in attendance were Attorney Motil, Clerk Fenton, Public Works Director Presson, and Fire Chief/Building and Zoning Administrator Flaugher.
6:30:47 PM Gulledge Called for approval of the May 11th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Short. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:31:18 PM Gulledge Went to first agenda item, MFT expenditure statement.
6:31:29 PM Presson Referred to handout of MFT expenditures for 2011, for a total maintenance cost of $327,948.54.
6:32:25 PM Schmidt Asked if the question of whether Bauer Lane was oil and chipped last year was answered. Presson responded he thought he responded via e-mail right after the question was asked; however he does not remember the answer. Stated the item will be reviewed.
6:33:18 PM Presson Stated the second half of this issue is the supplemental which is used to reimburse the General Fund for work accomplished in the prior year, which is in the amount of $46,883.80.
6:34:25 PM Short Commented the amount stated is different than the amount contained in the cover letter. Presson said he will check into the discrepancy and will follow up to the Board with an e-mail.
6:35:42 PM Gulledge Went to next item, Fire Department Training Center. Explained the center is not yet finished. Explained they have been in contact with local welder, Bruce Mason, who is willing finish the project at an hourly wage of $30 per hour, which is half what he normally charges. Explained the Village will purchase all materials. Stated the total estimate of cost of labor is $24,110.93, which is a considerable savings compared to the $45,000 to $61,000 bids received back in December. Explained they need to get this project finished due to the fact it was a DCEO grant and was supposed to be finished within a timeline that is now past. Discussion ensued as to what specifically needs to be accomplished to finish the project. Mayor stated when the project is complete it will still need to be painted; however a volunteer has been found that says he will paint the structure for free if the Village will supply the paint. Discussion ensued as to the type of paint and procedure to be used.
6:47:22 PM Gulledge Stated he will put the item on the Board agenda for a vote next week; however with the Board's permission he would like to have Mason get started right away. All agreed.
6:48:12 PM Gulledge Went to next item, fire house expansion.
6:48:28 PM Flaugher Referred to the plans provided. Explained the two different options. Stated the estimate for option A is $56,300 with a 10% contingency; the estimate for option B is $112,600 with a 10% contingency.
7:11:33 PM Gulledge Explained they received a $50,000 DCEO grant and must add $6,500 for the architects drawing. Commented they have saved about $20,000 on the training center.
7:12:34 PM Flaugher Commented they budgeted an additional $65,000 for the addition, not including the $50,000 grant. Stated he also budgeted $10,000 for HVAC as well as an additional $10,000 for improvements to the existing building. Stated $6,500 was also budgeted for architect services as well as money for repairs to the driveway.
7:19:52 PM Short Asked if there are time constraints on the grant.
7:19:58 PM Gulledge Stated he believes construction was supposed to be done by the end of June or July. Commented they will need to get an extension.
7:22:00 PM Gulledge Polled the Board. All were in favor of option B. Mayor sent the item to Trustees Bell and Short and Chief Flaugher to finalize the plan and present at the next Caucus meeting. Stated in the mean time he will look into an extension on the grant.
7:26:22 PM Gulledge Went to next item, Planning Commission items.
7:26:32 PM Flaugher State a public hearing was held as well as a meeting for which there were two agenda items. Stated the public hearing was held pursuant to code and statute due to a request for rezoning from Charter Communications on a parcel they have split off and are trying to sell. Stated it is currently zoned B-2, and they are requesting a change to MR-2. Stated two adjacent property owners appeared at the hearing and voiced concerns with traffic flow due to the narrow streets. Stated the Planning Commission unanimously recommended approval because they feel MR-2 is a better use of the property than the current zoning. Stated the second item on the agenda was a recommendation for approval of a minor subdivision for Liberty Village. Explained the original plan was approved as one parcel which called for commercial in front and a three-phase community. Stated they are preparing for phase 2 of the project and have run into a problem with their financing due to the fact it is not its own parcel. Stated the subdivision does not change the development plan in any way. Lengthy discussion was held regarding the Charter rezoning with Kostyshock and Garcia voicing opposition to the issue.
7:58:58 PM Gulledge Went to Calendar Updates. Events were discussed.
8:02:45 PM Gulledge Went to To Do List.
8:03:25 PM Gulledge Went to Trustees' Comments.
8:03:29 PM Schmidt Commented the comprehensive plan is not on the new website and asked if it could be added. Next, stated the fund balance sheet is a useful tool and encouraged the Trustees to use it.
8:06:21 PM Bell Stated he has received a email request from a resident asking that subdivision/neighborhood information be added to the website. Stated the resident has agreed to help collect the information for development of a page. Asked if the Board would be in favor of adding such a page to the website. All were in favor. Next asked if the electronic message board has been fixed. He was told no, and the company has been given until Friday to resolve the issue after which the matter will be turned over to the attorney.
8:18:35 PM Gulledge Went to Mayor's Comments. Stated he had a request for use of the Community Center from a group that cares for autistic adults. Stated they currently meet in the basement of Our Lord's Lutheran Church and teach 8 to 10 autistic adults life skills. Stated they would like to rent the Center from 8:00 a.m. to 4:00 p.m. Monday through Friday at a cost of $1,000 per month. Explained they are willing to work with the Village regarding use, for example during voting polls. Stated his recommendation is to try the arrangement.
8:22:40 PM Short Commented the Board already committed to allowing the Library Summer Reading program to use the center.
8:27:21 PM Gulledge Stated he will review the library issue with the group. Polled the Board's opinion, pending the resolution of the library issue. All were in favor.
8:28:24 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion as made by Schmidt and seconded by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:28:40 PM   The meeting ended.

Respectfully submitted,


Tracy Fenton, Village Clerk

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The Village of Maryville