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Village of Maryville, Illinois

Description Caucus Minutes
Date1/8/2003 Location Conference Room
Time Speaker Note
6:30:07 PM Gulledge Called the Caucus Meeting to order, and asked for a roll call of the trustees present.
6:30:19 PM Long Gave the roll call, and answering were Trustees Limberg, Edwards, Bell, and Kostyshock. Trustee Callahan was absent. Trustee Garcia arrived later.
6:30:42 PM Gulledge Asked that the record also show that Chief Sonnenberg, Village Engineer Juneau, Building/Zoning Administrator and Fire Chief Flaugher, Clerk Long, and one citizen were also present.
6:31:01 PM Gulledge Called for approval of the minutes of the December 11, 2002 Caucus. Motion by Limberg, second by Kostyshock to approve the minutes as submitted by the clerk.
6:31:26 PM Long Voting on the motion: Limberg - yes; Edwards - yes; Bell - yes; Kostyshock - yes. Motion carried.
6:32:03 PM Gulledge Gave a brief explanation about some of the bills that were paid December 31st. He explained that only the bills that would be delinquent before the next Board meeting were paid. Also, that this is not a common practice, but due to the New Years Day holiday being on Wednesday, the Board meeting was cancelled.
6:32:42 PM Gulledge Asked Fire Chief Flaugher to discuss the first agenda item which was the purchase of a new ambulance.
6:32:55 PM Flaugher Explained that the Homecoming Association is ready to purchase a new ambulance to donate to the Village as they have done in the past. Bids were sent out, and a vendor has been chosen. He went on to say that the ambulance will be titled to the Village. He is asking that the Village secure the loan as in the past, with the Homecoming Association making the payments. He recommends a four (4) year loan, the same as the last three ambulances. However, all three of the past loans were paid off in a shorter time frame. Also the Homecoming Association requests permission to sell the van ambulance that will be taken out of service. The proceeds from the sale will go toward offsetting the cost of the new ambulance.
6:34:35 PM Limberg Asked Flaugher if there was a potential buyer for the ambulance. Flaugher replied he has had a lot of interest shown on this ambulance. He has three (3) people coming to look at it next week.
6:35:34 PM Edwards Asked how much they were asking for the ambulance. Flaugher replied between $15,000.00 and $20,000.00. This ambulance is still in good shape and has low mileage.
6:36:06 PM Gulledge Asked what year the van ambulance is. Flaugher replied it is a 1993. Mayor told the trustees the new ambulance is going to cost approximately $111,000.00. He explained that the Village has secured three loans for ambulances and also a loan for a pick up truck. These have all been paid off in advance.
6:36:52 PM Flaugher Went on the say, that the Homecoming Association wants to use sale of ambulance to offset the cost of the loan. The sale should bring in around $15 to $20 thousand; they plan on paying between $35 and $40 thousand out of their general account as a down payment. Therefore the loan will be for approximately $50 to $60 thousand. He said Comptroller Brussatti has been checking the interest rates. The best rate so far is 3 3/4%.
6:37:39 PM Edwards Said he wants to see what the rates from the other banks are. Flaugher said Brussatti has done this. Edwards said there are four banks in town and the Village should "shop around".
6:38:18 PM Gulledge Explained this is always done. UMB had the best rate on the backhoe. Brussatti has figures from all the banks. He said someone should make mention in a board meeting that the ambulance is purchased with proceeds from the homecoming, so the public can know how their money they spend at the Homecoming benefits everyone.
6:39:53 PM Edwards Said since the ambulance will not be purchased until May, he wants to be sure the rate is locked in, and that all four (4) banks were given the opportunity to bid.
6:40:45 PM Garcia Arrived and was seated .
6:41:14 PM Flaugher Said he will check with Brussatti and make certain that all banks were called. Also commented that all equipment , such as radio, stretcher, etc. is included in the $111,000.
6:41:53 PM Gulledge Polled the trustees. All were in favor of securing the loan for the Homecoming Association.
6:42:12 PM Gulledge Talked about the 2002 report on building permits. He said it is a very impressive report.
6:42:34 PM Flaugher Asked permission to go to the FDIC Conference in Indianapolis on April 3, 4,and 5. Registration for the conference is $50.00. He wants the Village to pay for him and one of the assistant chiefs. The only other expense will be for meals and lodging. The hotel will be approximately $90 per night. The Homecoming will send two people also.
6:44:50 PM Gulledge Asked for an approximate expense amount, and tentatively gave permission. Trustees agreed.
6:46:08 PM Gulledge Talked about the 159 & Bauer Lane Sewer Line. Most owners in the area have agreed to give an easement either for a sewer tap or just donate to the Village. Hayden wants $15,000.00 and will take nothing less; this causes a problem. Shell Credit is willing to give $10,000 toward the project. He explained that perhaps an alternate route could be taken and in the process upgrade the current lift station at Professional Park. At this time, he turned the discussion over to Juneau. Bell asked the location of the Hayden property. Mayor explained the location on the map each trustee had.
6:47:30 PM Wigginton Arrived and was seated. 
6:50:06 PM Juneau Explained the areas. The Assisted Living developer is planning to put in a big lift station to Village standards with a force main. Edwards asked about what side of the road this would be on. Mayor answered by showing him the location on the map. Juneau is proposing crossing 159, with a gravity sewer, go south with a  gravity sewer line parallel with 159. He has this separated into three phases. Phase 1 would be for the Assisted Living. He would propose to them instead of putting in a lift station, to build the gravity sewer line and build the section of sewer across 159 from in front of their property. This would be a more economical way for them to go. Three easements would be needed before getting to the Shell Credit Union. The project will cost over $100,000.00, however, if Assisted Living does their part, the cost to the Village would be approximately the same as it was, if not less. The Assisted Living portion of the new plan would be approximately $62,000.00. The Village portion would be approximately $40 to $50 thousand.
6:58:35 PM Bell Asked about sewers for Bauer Lane. Mayor said only the front portion of Bauer .
7:01:15 PM Gulledge Talked about Glen Carbons sewer tap on fees. He had a conversation with the Mayor from Glen Carbon. He told Mayor Gulledge that their portion of 159 did not begin to develop until after the sewer line was installed. Also, they have a different rate for sewer tap ons for a business as opposed to residential. Mayor Gulledge said this is something to think about.
7:02:10 PM Bell Asked if the second proposal excluded anyone that was considered on the first proposal. Juneau said the property at Allen Plaza and north. Bell said he wants to know the cost to the Village. Juneau replied that he estimates close to $50,000. The lift station project by itself would cost approximately $10 - $15 thousand, and this must be done anyway. This would bring the estimated total to approximately $65 to $70 thousand.
7:08:25 PM Gulledge Asked for direction from the board. Kostyshock said go for it. Edwards, Garcia, Limberg and Bell agreed.
7:09:17 PM Gulledge Talked about an application he received for a new park grant. He is going to look it over and will talk about this at the next caucus.
7:10:09 PM Gulledge Talked about the sale of some of our water lines on Keebler to Collinsville. Mayor sent a letter to Collinsville, asking $48,000.00 for the lines. Bob Frank, Director of Collinsville Public Works sent a letter stating Collinsville will go $35,000.00. Mayor talked with Frank and suggested splitting the difference. This would be $41,500. Frank said he is agreeable to this, but will have to discuss this with his superiors. If this can be worked out, Mayor recommends selling the lines. All trustees agreed.
7:15:55 PM Sonnenberg Reported that the new policy procedure for new side is ready to be implemented. The cells need mattresses, blankets, etc. before anyone can be detained in the cells. Next, he discussed the time clock for service calls. It needs to be replaced.
7:18:16 PM Gulledge Recommends getting a new clock instead of trying to repair the old one.
7:18:31 PM Sonnenberg Replied he has found one for $875 through internet.
7:18:51 PM Gulledge Suggests purchasing a clock as an emergency expenditure.
7:20:02 PM Sonnenberg Talked about pricing on cars. Three States cancelled their orders for the Ford Crown Victoria. He said he has recalls on the Crown Victoria, but dealers do not have the part. He said he is torn between the Ford and the Intrepid.
7:22:20 PM Gulledge Reminded Chief that his car is available for the officers use anytime they need it.
7:23:50 PM Kostyshock Asked if the Village would be liable in the event of an accident if the Village would go with the Ford.
7:24:49 PM Wigginton Responded to his question. He said it would be a Workmen's Comp Claim. Also, he said Ford is disputing the allegations. They are not admitting that there is a defect.
7:25:26 PM Gulledge Suggests getting all options available and then make a choice.
7:27:32 PM Limberg Asked Chief Sonnenberg about a break-in in the Village.
7:30:02 PM Sonnenberg Responded that he can't discuss any of this as it is under investigation.
7:30:39 PM Gulledge Discussed a request he received for the Village of have a Proclamation for Martin Luther King, Jr. Day. This will be on the agenda for the next Board Meeting.
7:31:38 PM Wigginton Explained briefly the partial assignment of Illinois Power Franchise Agreement to Illinois Electric. He sees no problem with this. He will have an ordinance ready for the next Board Meeting.
7:33:39 PM Wigginton Reported that everything has been sent to American Legal. He talked with them today. They will be going thru the material submitted. They were pleased that the materials were sent back in a timely manner.
7:36:18 PM Bell Asked if all the codes were checked or just the subdivision parts. He was told the complete code was checked. He asked about the web interface. He wondered when this would be ready. Attorney said he had not discussed this with them.
7:38:41 PM Wigginton Reported that Dulaney's engineer's deposition is next week.
7:39:00 PM Gulledge Asked the trustees to bring suggestions to the next caucus for things they feel is needed between now and end of fiscal year which is April. Then, a list from May 1st to December of things they would like to see done.
7:40:28 PM Edwards Suggests using the list from a couple of years ago.
7:41:57 PM Gulledge Said he may change Chairmanship on some, or all, of the committees in May. He is looking into making some changes.
7:42:40 PM Bell Suggests adding a Technology Department.
7:46:16 PM Kostyshock Commended the Water and Street Departments for doing such a good job on the Christmas decoration removal.
7:46:38 PM Gulledge Reported that the Water Department has crossed over West Main and they're set up for Bagley's property.
7:47:23 PM Garcia Commented briefly on the newspaper article that states that this area has dirty air.
7:48:58 PM Edwards Said he thought the Street crew did an excellent job on streets during snow. He said the streets do need more rock now due to sweeping .
7:51:06 PM Bell Asked about the separation in the conference table. Mayor said McBride is supposed to come and check this out. He has left Brussatti a note to call him again. Next, Bell asked the status on the walking path. Mayor replied it is too muddy to do anything. He discussed talking to people about bike trail connections. Mayor said to set up a time and he'll go with him. Next, Bell asked when the Midland Waste Contract will be up. He is not satisfied with his residential service .
7:58:59 PM Edwards Commented that he doesn't want whoever is in charge of streets to forget about Mr. Nicol & the right of way.
7:59:33 PM Gulledge With no further business to discuss, Mayor declared the meeting adjourned.

Respectfully submitted,

Thelma Long, Village Clerk

Produced by FTR Log Notes

The Village of Maryville