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Village of Maryville, Illinois

Description Caucus Minutes
Date4/28/2004 Location Council Chamber
Time Speaker Note
6:38:06 PM Gulledge Called the Caucus meeting of April 28, 2004 to order and invited those in attendance to join in the Pledge of Allegiance. He asked for a roll call of those officers present. Answering the roll were Trustees Limberg, Schmidt, Bell, Kostyshock, and Garcia. Trustee Callahan was not present at this time. Also in attendance were Clerk Long, Water and Sewer Superintendent Presson, Street Superintendent Mann, Police Chief Schardan, two reporters and two citizens.
6:39:05 PM Gulledge Commented that the agenda is rather lengthy, and asked that they all stay focused on the matter at hand. He called for approval of the minutes of the April 14, 2004 Caucus. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion by Schmidt, second by Kostyshock to approve the minutes and place them on file. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:39:57 PM Gulledge Went to item 3 on the agenda, the purchase of a riding mower.
6:40:25 PM Kostyshock Explained that the riding mower requested will mainly be used at the water plant. He asked Mann to tell the Board about the mower.
6:41:00 PM Mann Said the riding mower will replace the mower at the water plant. That mower is getting old, it is a 92 model and is using a lot of oil. He said the one he is recommending is from Franko Small Engine in Granite City. The mower is a Z100 series, has a 17 hp Kawasaki engine, a 44 inch deck, zero turn radius, has twin fuel tanks on it. He said it seems to be the better of the three he looked at. It also has three blades on it.
6:42:49 PM Gulledge Noted that Emil's and Frankos are the same mower, only Franko is cheaper.
6:43:05 PM Mann Commented that Franko is also including the jack used for cleaning or changing blades at no extra cost.
6:43:14 PM Limberg Asked what the jack would cost otherwise.
6:43:23 PM Mann Replied he thinks they run about $100.00.
6:43:38 PM Gulledge Asked if they were recommending purchasing the mower from Franko at a cost of $4850. They were. He said this will be on the Board agenda.
6:44:27 PM Gulledge Asked Mann and Kostyshock to discuss item 4 on the agenda, the final pay request in the amount of $21,644.78 from Korte & Luitjohn for Lin Hy road repairs.
6:44:34 PM Kostyshock Commented that the final pay request in the amount of $21,644.78 from Korte & Luitjohn is for the Lin Hy improvements. The original contract was for $128,163.50. There were some work order changes which added on $22,666.83 for a total of $150,830.33. At this time the Village owes $21,644.78, and this will be the final pay off.
6:45:15 PM Gulledge Said they have done a walk through and the engineer has signed off on the work. He, Kostyshock, Mann and Presson did the walk through. He wanted everyone to know that this does not include the micro surfacing that will be done later on in the year. This is just the storm water work.
6:45:46 PM Bell Commented that it is still a pretty rough ride on those streets. He asked if the problem on the corner causing trouble has been resolved.
6:46:15 PM Gulledge Replied that the engineer said that nothing was changed with the drop box itself . He said the only thing they can think of is the curve is flat now with the "v" and people are driving up closer to that turn. He said there are a couple of options; take the top off and put a grate on it. He commented that there was a drop box exactly like the one there now before.
6:47:04 PM Limberg Talked about maybe putting a ballast in front of it.
6:47:16 PM Gulledge Answered that then they would hit the ballast, so what is the difference. He said this could be done if the Board so chooses, however, the engineers recommend that this not be done.
6:47:24 PM Kostyshock Commented that there is a yellow post out there now, and they hit it.
6:47:44 PM Callahan Arrived and was seated.
6:47:56 PM Gulledge Went to the next agenda item, purchase of a metal detector.
6:48:14 PM Kostyshock Commented that he wants to purchase a metal detector for Public Works. The one they have is about12 years old, and is not doing the job. He feels they need something that will be specific when they are tying to locate something. This new one will have gauge on it. The one they have now is by tones.
6:48:45 PM Presson Said his recommendation is to purchase the locator from National Water Works in the amount of $750.00.
6:49:19 PM Gulledge Asked the Trustees if they had any questions. There were no questions. He said this will be on the Board agenda. He commented that there were three bids, and this is the lowest bid of the three. He went on to agenda item 6.
6:49:47 PM Kostyshock Said they want to purchase a sewer camera, which they really need. They have to rent one when a need arises.
6:49:57 PM Presson Commented that he spent a lot of time researching these cameras. The prices ranged from $9,000 to $37,000 for sewer cameras. He said the camera will be used for basic inspections of the new neighborhoods, existing storm sewers, sanitary sewers, manholes, etc. He put together a list of the three cameras that would most suit his needs. His recommendation is to purchase a Rigid See Snake with 325' of cable, built in color monitor, VCR, Built in Transmitter and Point Line Locator for $11,036.30 from Schulte Supply.
6:51:10 PM Gulledge Asked the Board for questions.
6:51:19 PM Bell Asked about the built in color monitor, and what it did.
6:51:28 PM Presson Answered that the monitor actually sets off to the side of the machine. He said one person feeds the cable and another watches the monitor.
6:51:37 PM Gulledge Commented that he strongly recommends the Board to consider this purchase. There have been several times in the last six to eight months when they really needed a camera.
6:51:47 PM Bell Asked if it measures distance as the cable is going out..
6:51:57 PM Presson Answered that it does.
6:52:04 PM Callahan Asked what size opening it will go into. He was told it will go up to an 18 inch main and as small as 2 inches.
6:52:18 PM Gulledge Asked if there were any other questions. This will be on the Board agenda also.
6:52:54 PM Bell Asked what company he was purchasing the camera from.
6:53:04 PM Presson Replied Schulte Supply.
6:53:16 PM Gulledge Went to the agenda item, skid loader, next. He asked Kostyshock and Presson to talk about this.
6:53:22 PM Kostyshock Said they would like to purchase a skid loader. He said the water, street, and park departments all could use it. He said it is an all around tractor, and is small and maneuverable. He asked Presson to talk about it.
6:53:37 PM Presson Passed out picture of the Bobcat skid loader. He said this machine can serve a lot of purposes. It has the ability, with the right attachments, to sweep streets, snow plow, plant trees, compact streets, mow grass, trench, backhoe abilities, etc. This small machines will give the ability to free up a backhoe, and it is more maneuverable in tight situations.
6:55:05 PM Gulledge Commented that this machine also breaks concrete, with the right attachment.
6:55:10 PM Garcia Asked if the attachments have to be purchased.
6:55:21 PM Presson Replied that there are several attachments that he will talk about. He gave the cost breakdown of the Bobcat. The Bobcat Skid Loader alarm package, high flow hydraulics, gold package, sound option, bucket, foam tires, 42 inch pallet fork teeth, and training kit is $27,121.03. The same machine from Case was $34,990. without attachments. He is recommending purchasing the skid loader from Bob Cat, plus the loegering tracks, and the concrete breaker. The total with these two options is $35,436.97.
6:57:06 PM Gulledge Asked Presson if they were eliminating the 72 inch street sweeper.
6:57:27 PM Kostyshock Explained that several years ago they tried this after they oil and chipped the roads. With all the loose rock, it fills up to capacity about every twenty feet. On concrete streets it would work great, but not on oil and chip streets. At least for now, they are eliminating it.
6:57:39 PM Gulledge Suggests adding this option, bringing the total to $37,626.39 and ask for someone to come out and demonstrate before the actual purchase. He commented that there are a lot of concrete streets now, especially in the new subdivisions.
6:58:40 PM Schmidt Asked if this was being paid for from WSOM money instead of Streets.
6:58:53 PM Presson Said he has thought about that, but right now all the uses he has for the machine is for his department. especially with all the storm water issues.
6:59:18 PM Gulledge Commented that he thinks that Water & Sewer will have the most use for this. However, based on the opinion of the Board, they can work out a formula for shared funds. He said he does suggest that if they (the Board) decides to purchase this, that the street sweeper be included.
6:59:44 PM Bell Commented about the time it would take to change over from the bucket to another attachment. He said someone said it took about eight hours to change over.
7:00:14 PM Presson Replied that the maximum time it takes to change the equipment is about 25 minutes.
7:00:20 PM Schmidt Asked about the price difference in the three machines, if it is higher rated.
7:00:38 PM Presson Said no, the hydraulics are the same, there are no differences.
7:00:51 PM Gulledge Asked how this would be taken from job to job.
7:01:00 PM Presson Replied that it will fit on the trencher trailer the Village already has.
7:01:12 PM Gulledge Asked the trustees if they wanted this put on the agenda for the Board meeting. Limberg said yes, Schmidt said yes, Bell said yes.
7:01:29 PM Callahan Said he doesn't have a problem with it, but asked Presson if it was in the budget that he turned in. Presson said it is.
7:01:38 PM Kostyshock Said yes, he thinks it is a good idea because they won't have to drive the backhoe for a small job.
7:02:00 PM Garcia Asked Presson if his guys know how to drive it.
7:02:13 PM Presson Replied there will be a training program. He included a training kit in the cost.
7:02:29 PM Callahan Commented that if the job is close, the guys drive the backhoe to the location, he asked if they can do this with this machine.
7:02:42 PM Presson Replied not really, perhaps if it would be to plant a tree in the park, they may drive it there, but most of the time it will be taken to the job site on the trailer.
7:02:52 PM Gulledge Said he wants to be sure everyone understands that the street sweeper will be included, based on their recommendation after the demonstration.
7:03:08 PM Callahan Asked Presson if he has seen the concrete breaker being put on.
7:03:28 PM Presson Replied not the concrete breaker, but he did see a planer put on, and it was quite an extensive process and it took about twenty eight minutes. The guy told him the concrete breaker has only four hoses to connect. He said he will have them bring the sweeper and hook it up at the demonstration.
7:03:38 PM Gulledge Went to item 8 on the agenda, Change Order #1 on the Rt 159 Water Main Relocation.
7:03:55 PM Presson Explained that apparently the as builts are not correct the way the lines run. They had to switch some valves around, and actually add a hydrant. The $663 is for the parts necessary to do this.
7:04:30 PM Gulledge Commented that this wasn't Ehret's fault and it wasn't the Village's fault that the as builts were not right. It is an addition of $663.00 to the contract price. This also will be on the Board Agenda. He went to item 9.
7:04:57 PM Wigginton Arrived & was seated.
7:05:16 PM Kostyshock Talked about the Water Well #4 bids. There were three bids returned. One from Ehret Plumbing & Heating for $109,102.20; one from Davinroy Mechanical Contractors for $121,337.00; and one from Brotcke Well & Pump for $132,946.00. The low bidder is Ehret. The engineer's estimate for the project was $106,029.00.
7:06:10 PM Gulledge Commented that when they first started discussing the possibility of another well, they were told it would be in the $90,000 to $100,000 range. This was a little over a year ago. He went on to say at the bid opening they questioned if Ehret had any experience and Layne Western is actually going to drill the well as a subcontractor. They are very experienced. They have worked on numerous projects for the Village. He asked the Board if they had any questions.
7:07:09 PM Callahan Asked Presson how and where he chose to drill the well.
7:07:11 PM Presson Replied that Juneau Associates had surveyed it.
7:07:16 PM Gulledge Commented on the location. He said it was to the right of the Clear well.
7:07:32 PM Bell Asked if they dug a test well. He wanted to know if that is what the 6" diameter hole was.
7:07:49 PM Callahan Asked Presson if they had any kind of guarantee what the flow is going to be when this is all said and done.
7:08:04 PM Presson Replied, there is no guarantee that the well will last any specific amount of time. That is why they do the test. If the test comes back bad, they will move to another area. He doesn't think this will be a problem with the way the wells are now.
7:09:40 PM Bell Asked if this includes Fastechnology's upgrade to the system.
7:10:02 PM Presson Replied no, it doesn't include any Fastechnology upgrades. He will look into the cost on this.
7:10:11 PM Schmidt Asked if they will be tapping in to same source as the other three wells. He said basically the Village is increasing the amount of water they are pumping.
7:10:47 PM Gulledge Said they were told when they dug the third well, that the water in this area comes from Lake Michigan and enters the Mississippi somewhere around the Kaskaskia River. It is the largest underground river in North America. He said the matter of water will not be a problem.
7:11:01 PM Callahan Commented that Glen Carbon, Collinsville, and Troy all have their wells on the same river bottoms.
7:11:13 PM Bell Asked Presson to get an estimate from Fastechnology on what it would be to add whatever the other three wells have to the fourth well.
7:11:27 PM Gulledge Asked the Board's pleasure. The trustees all agreed to proceed.
7:12:48 PM Callahan Said he has no problem, but this also comes out of the Water and Sewer budget. He asked if there was enough to cover this.
7:13:22 PM Gulledge Replied yes. He went to item 10, and commented this has to be even if the Village has to borrow money to do it. This is the 159 Water Main Relocation Phase 3.
7:13:31 PM Kostyshock Said five bids were received on the 159 Water Main Relocation Phase 3. Ehret Plumbing & Heating bid $430,225.41; Haier Plumbing & Heating bid $452,093.40; Madison County Trenching bid $542,378.63; Keller Construction bid $573,028.36; and Widman Construction bid $582,490.00. Ehret was low bidder and was under the engineer's estimate of $452,642.50.
7:14:59 PM Bell Asked if this is the same company that bid on the well. He was told it was.
7:15:54 PM Gulledge Said they will be subbing out the actual well digging. They will do the lines, but Layne Western is actually going to dig the well. He said this is $22,000 cheaper than the engineer's estimate. He commented that this has to be done very soon to be out of the way of the others coming in on the widening.
7:17:01 PM Callahan Asked if the Village has to wait on other people.
7:17:19 PM Gulledge Replied that the Village is ready to begin the work for the most part. He polled the trustees to see if they were in agreement, and they were. This will be on the agenda next week. He went to item 11.
7:17:54 PM Schardan Discussed his request for an in car video camera. He said this can be paid from the DUI fine money. The ones they have looked at generally run about $3500 to $5000. The camera he likes and is recommending is $1495. He said the camera can be detached from the car and taken inside. He said the company gave them a thirty day trial. They have tried it at night with the night vision and the officers were satisfied with the way it operated. It has a quality picture.
7:19:07 PM Bell Asked Chief what it records to.
7:19:17 PM Schardan Answered it is a 400 resolution, and will go up to six hours.
7:19:31 PM Bell Asked if the officers will swap the tape out every shift or how will it work. Then asked how many cameras the department has.
7:19:50 PM Schardan Answered they have three now, this one would make four. It will go into one of the Chevy's purchased last year.
7:19:56 PM Bell Asked if the officers will record every traffic stop.
7:20:03 PM Schardan Responded it will be up to the officer.
7:20:09 PM Gulledge Said if it is in the car, it should be on.
7:20:15 PM Bell Agreed. He said if it is in the car, it should be recording the traffic stops. His question is, what is the procedure for retaining the data. Is it kept, or is it recorded over.
7:20:31 PM Schardan Commented an uneventful traffic stop will be recorded over. He said when they first started using the cameras the main purpose was for DUI's. Those tapes are saved. The regular traffic violations, such as stop signs or speeding will probably be taped over. He also said when the officer turns on the lights, the camera automatically starts. He said the camera is mostly for officer safety.
7:21:55 PM Schmidt Commented he can see what Bell's concern is. The officer will not actually know if his stop is uneventful, therefore the camera should be on at all times.
7:22:19 PM Bell Said the policy should be that the camera is used on every stop.
7:22:30 PM Schardan Said every time the officer turns the red lights on, the camera automatically comes on.
7:22:35 PM Bell Commented that he was thinking more of a traffic stop that at the time is uneventful but later becomes a situation, and the data is gone because it was recorded over. He didn't know what the requirement was for saving the data, a month, a year, etc.
7:23:13 PM Garcia Asked if it is better to buy or lease. She said if it is leased and it breaks, they can get another one.
7:23:34 PM Schardan Answered that he is not sure a lease can be paid from the DUI fund.
7:23:43 PM Schmidt Asked that after this camera, will another one be needed for another car.
7:24:05 PM Schardan Answered that Officer Lange's vehicle does not have a camera. He said this car will be the next car they will be getting rid of.
7:24:21 PM Gulledge Asked the Board's opinion. All the trustees were in favor. This, too, will be on the Board agenda next week.
7:24:49 PM Garcia Commented that she agrees with Bell. There should be a policy the cameras, the use and how long to keep the film.
7:25:11 PM Limberg Asked Attorney Wigginton about this.
7:25:18 PM Wigginton Replied he will look into it, but he is not aware of keeping every single stop or contact with the public. He knows that tapes are kept on DUIs.
7:25:39 PM Gulledge Asked Chief Schardan to see if any other community has a policy. He went on to items concerning Attorney Wigginton.
7:25:46 PM Wigginton Discussed the first item, a proposed bike path ordinance. He said it has three primary sections. The first section deals with sidewalks and access ways between subdivisions and between commercial and industrial development where possible which will facilitate a bicycle or allow motorized vehicle traffic between those type of developments. The second section is a green space requirement or green area buffers. He talked about the buffers being the most problematic. If the ordinance was adopted as it is, it would create twenty foot wide buffers around a subdivision development, between the development and bike path or park property. The last section is bike path and park access ways and the only concern with this is the minimum right of way of ten feet of paved surface. He and Mayor felt that ten feet is too wide because it would look more like an alley or roadway, and a car might accidentally drive down it. They suggested eight feet.
7:29:27 PM Bell Commented that the Park Committee is looking for something wide enough for two bikes to pass.
7:29:45 PM Wigginton Said one thing he wants to add in 1.1 with respect to sidewalks and access ways. The Village already has sidewalk widths. The right of ways needs some work. He said this is where he is currently, and asked if anyone has any comments.
7:31:46 PM Gulledge Said one of the things he and Attorney Wigginton talked about is the Village doesn't need more things for the Public Works crews to cut and maintain. He recommended to Wigginton to cut down the easement widths.
7:33:11 PM Bell Commented that what they are asking for is the developer to put in the buffers.
7:33:31 PM Gulledge Commented who would be maintaining these buffers when something happens to it.
7:35:14 PM Wigginton Commented that the ordinance is ready to be finalized, and he could have it ready for next week.
7:35:29 PM Bell Suggested that he put it in final form and the Board can look at it at the next caucus.
7:35:51 PM Schmidt Asked Attorney Wigginton if he saw a problem enforcing subsection a under 1.1.
7:35:57 PM Wigginton Replied no, this will be required on the preliminary plat and the final plat.
7:36:33 PM Kostyshock Asked about the hard surfaced sidewalks. He said under 1.1 could the sidewalks be left out so no one gets confused with the sidewalk ordinances.
7:37:00 PM Wigginton Said he is correct, the language in the ordinance needs to be tightened a little.
7:37:25 PM Gulledge Said that in two weeks at the next caucus this will be on the agenda for discussion.
7:37:40 PM Wigginton Said the next ordinance is a mandatory ordinance, and is based on a model ordinance that was sent to each municipality. It will replace the existing State Gift Ban Ordinance. It must be adopted in May.
7:39:06 PM Schmidt Asked why the Village passing this ordinance makes it more of a law than it is already.
7:39:25 PM Wigginton Answered that State law requires each government unit to adopt one that is equal to or more restricted than this one.
7:39:56 PM Gulledge Suggests each trustee read this, and if they have questions, bring them back and ask the attorney.
7:40:29 PM Wigginton Discussed the street sign ordinance. He said this is the standard ordinance that is used for the installation of stop signs.
7:41:04 PM Gulledge Explained the locations of the proposed stop signs. He said this will be on the agenda next Wednesday for approval.
7:42:00 PM Wigginton Talked about Occupancy permits. He said the Village has an ordinance providing for occupancy permits that applies to all buildings, not just new home constructions. Occupancy permits occur when there is a transfer of ownership. The Village has been enforcing this on new home construction. The discussions here at the Administration building is to begin enforcing the ordinance as it is written, not only on new home construction but also on existing construction when the house sells. This gives an opportunity to inspect the premises to see if there is any public health and safety issues, or dangerous conditions that might harm a police officer or fireman who is responding to the scene, etc. It gives the Village the opportunity to routinely keep up on the possibility of preventing ordinance violations.
7:44:56 PM Bell Asked about apartments.
7:45:09 PM Wigginton Answered that the way the ordinance is written is that it is the responsibility of the owner of the property. He said the Village will have to find a way to inform the owners of the apartments.
7:46:08 PM Schmidt Asked if there is a fee, and who pays it.
7:46:28 PM Callahan Answered that the seller pays it in St. Clair County. He said he thinks this is a mistake. His house is 25 years or older. This would diminish the value of his home. He said there are others that would have the same problem. A lot of the older homes do not meet code. He said he hasn't looked at the ordinance, but if it mentions BOCA, they are in trouble.
7:49:16 PM Bell Said the intent is safety, trying to protect the new buyer from any hazardous situations.
7:50:03 PM Wigginton Said it doesn't mention BOCA and just to make it clear, it does not eliminate inspections on new homes. The issue is whether or not it should be on non-new homes.
7:50:14 PM Bell Commented that it should be on rental homes or apartments.
7:50:30 PM Limberg Said if they try to enforce this on new and rental homes, they must do it on older homes also.
7:54:18 PM Gulledge Said the intent on this is the safety issue. He suggests that Flaugher put together a checklist of the things to look for. This may help the Board make a better decision. He the attorney is right, the Board needs to do something or take if off the books.
7:54:37 PM Wigginton Commented that the intent is not to become a home inspection service. Their discussion concerned the public health and safety issues, criminal activity, etc.
7:55:21 PM Callahan Said the safety is one of the things where if they start applying it, the older homes have a lot of problems because they did not use the same codes as they have now. Things like the wiring is exposed, it's not in conduit, water lines are sent differently, etc.
7:56:43 PM Gulledge Suggests getting the check list, and look it over, and either do something or get it off the books.
7:57:11 PM Garcia Asked if this ordinance would require another employee.
7:57:26 PM Gulledge Replied he thinks the current employees would have enough time to do this. He asked the trustees if they wanted to drop the issue or see a check list. The trustees all agreed that they would want to look at a check list. He went to the next item, a Village Newsletter. He commented that they have discussed this a couple of times since the local newspaper left. The discussions were about possibly putting one together, and he has person who would do everything but mailing, if the Board is interested in going forward. The Board would set the criteria. It will be non political, more of an informational letter. He asked the trustees if they are interested in going forward, and if so, needs a volunteer to meet with him and the person who will do the letter. The trustees all said to go forward. Trustee Schmidt will help. Mayor then went to item 17.
8:02:53 PM Gulledge Talked about the 2004 MCCD grant application and the Public Hearing that was held prior to this meeting concerning this. The only application that was discussed was his request for a separate Food Pantry/Grandma's Attic to be constructed on the Village Complex property. He recommends just north of the current Senior Citizen Building, in the grassy area. There is already a parking area there.  He said the application must be in by May 14, and he wants to go for the whole $125,000. He commented that at this time he sees no need of any monies from the Village. He asked each trustee
8:04:26 PM Bell Asked if the Food Pantry has given him an idea of how many square feet the will need to accommodate both.
8:04:50 PM Gulledge Answered that he has some tentative numbers. He said he and Chief Schardan talked to some representatives about how this might go. They talked about some volunteer labor. He said he thinks there is more than enough area. He and Trustee Limberg have discussed this and Limberg has given him some ideas on construction. He said the application goes in, but he doesn't have to send any drawings or anything yet. That will not be due until November 1, 2004. This is just the application to seek the funding. He said there was more discussion about an elevator for the existing building. They are also working on another area to get an elevator for the existing historical building.
8:06:08 PM Garcia Asked if there is a possibility of having a basement for storage in the new building.
8:06:25 PM Limberg Commented that a basement would increase the cost by at least $20,000. He said anytime there are stairs, there are problems.
8:07:05 PM Gulledge Asked each trustee if they were in favor of him filling out the application on behalf of the Village. Limberg, Schmidt, Bell, Kostyshock, and Garcia all said yes. Callahan said no. Mayor said he would fill out the application.
8:07:29 PM Gulledge Discussed Public Works Summer help. He said traditionally what they have done is hire boys and girls from the Village. He said the people who want their job back from last summer gets first consideration, provided they did a good job. Second consideration is the Village of Maryville corporate limits, and third would be from the Fire District, and fourth would be outside Village limits. He talked with Kostyshock, Presson and Mann, they have one part timer that has basically worked all year. They would like to keep him in that position, and get six more people to help the Village in the Street Department, mainly grass cutters and weed eaters. Also one for Presson in the Water Department. He could use a person, and free up his guys for more technical work. He discussed their pay. Last year they were paid $7.00 an hour and work no more than 35 hours a week, and receive no benefits. He suggested that people who worked last year be paid $7.50 and the new hires at $7.25 an hour. He opened his proposal for discussion, and said he would like to have them hired as soon as possible.
8:10:46 PM Kostyshock Suggested giving Pomerantz $8.00 an hour. He said he has worked part time all year and is a good worker.
8:11:55 PM Gulledge Asked the trustees if they were okay with this. They all agreed.
8:12:07 PM Schmidt Talked about possibly contracting out the grass cutting in the parks.
8:12:38 PM Kostyshock Said he feels they way they do it now is okay, and suggests leaving things the way they are.
8:12:47 PM Bell Commented that when they cut the grass to be sure they do not drive across the trail with the tractor, or throw the grass on the trail.
8:13:12 PM Gulledge Went to the next item, the Budget.
8:13:19 PM Callahan Talked about budget figures. He asked Bell to give him the numbers for raises. He talked about the numbers in the reports he is getting from Brussatti are very confusing. He said the IMRF and insurance will be in the numbers he gets from Bell.
8:20:48 PM Schmidt Commented that he saw no line item for the buyout on sick pay in the budget.
8:22:07 PM Gulledge Went to Calendar Updates.
8:22:45 PM Bell Said the big trash pick up week is going on this week.
8:23:17 PM Schmidt Said that May 24th is the next Planning Commission meeting at 7:00 p.m. He reported that last Saturday was the Rabies Clinic, and he said it was probably the best turn out they have had. He said they inoculated over 90 dogs for rabies, 60% of them received a distemper shots. They also treated over a dozen cats with rabies shots. Some dogs received the micro chips. It was a very good turn out for the bad weather they had.
8:24:30 PM Bell Said the Bike Rodeo is May 8, at the Firehouse, and there is a concert on the16th.
8:24:39 PM Limberg Said there will be a memorial service on May 31st at 10:00 a.m. and will be at the Memorial on 159.
8:25:20 PM Gulledge Went to the To Do List, page 1.
8:25:31 PM Schmidt Reported that he has been in contact a person from a flag company in St. Louis on the design for the Village flag, and hopefully he will hear from him this week.
8:25:56 PM Gulledge Went to page 2.
8:26:22 PM Kostyshock Reported that on the West Main Project, they are going to pour concrete starting next Tuesday. The will pour one side, the north side first, and they will come back and do the south side.
8:26:48 PM Bell Asked if Juneau has sent the Cedar Valley Bike Path entrance out for bid. Mayor said yes, but he doesn't know the date. He will have it for the next update. Bell then asked about the installation of the drain for the softball field, if there has been any progress.
8:27:22 PM Presson Replied he hopes to get to it next week.
8:27:26 PM Gulledge Asked if there was anything on page 3.
8:27:34 PM Schmidt Asked if there is a due date on the feasibility study on the consolidation.
8:27:44 PM Schardan Replied it will be somewhere between two to four weeks.
8:28:03 PM Gulledge Went to page 4.
8:28:13 PM Callahan Asked what the next step on the Comprehensive Plan is.
8:28:27 PM Gulledge Commented that they were waiting for a recommendation from the Planning Commission. He attended their meeting Monday. He said their recommendation is two fold. One is to adopt the Plan as is. It went through the public hearing with no questions or changes. The second part of the recommendation to the Board is to seek the proper way to go about a rezoning process to match as closely to the zoning of our community. He said he gave each trustee a copy that came from Tom Wobbe after a conversation between Wobbe, himself, and Attorney Wigginton. He said he doesn't want to get into this now, but he wants them to think about this, and they will discuss this in two weeks.
8:30:27 PM Callahan Asked if the Planning Commission is recommending that the future use map become the present use.
8:30:39 PM Gulledge Explained it is two fold. They are recommending the plan that is in place be the Comprehensive Plan. Second part of the recommendation is for the Village to take any and all means to adhere as much of the Comprehensive Plan, and make it new Zoning classifications for the community. This is what the memorandum they each received is about. And, this is what he and Wigginton are working on, trying to figure out the best way to do this as quickly and efficiently as they can.
8:31:11 PM Wigginton Commented that the first thing they must do, is to adopt the plan. Then after that they will decide which areas in the Village will be rezoned in accordance with the new Comprehensive Plan.
8:31:35 PM Gulledge Went to the next item, Trustee Comments.
8:31:46 PM Bell Commented that they had a "Go Fly a Kite Day" which he missed. He was out of town. He announced the Bike Rodeo on May 8th, and the Maryville Fire Department Ladies Auxiliary is hosting the Golf Scramble, also on the 8th of May.
8:32:13 PM Callahan Asked if everyone received a letter from John Logan College. He said he thinks that maybe a letter should be sent to Jay Hoffman, but it sounds like they are trying to balance the budget by taking the surplus funds out of medical insurance fund. That would mean that insurance rates will go up again.
8:33:12 PM Kostyshock Reported that Scenic View will start Monday putting in new flowers and replacing the dead plants, and mulching.
8:34:02 PM Schmidt Asked Kostyshock to have them look at the Firehouse landscaping while they are here.
8:34:25 PM Kostyshock Commented that the trash pick up went great.
8:35:18 PM Garcia Asked what the theme for the Homecoming Parade will be this year.
8:35:26 PM Schmidt Answered it is cartoon characters.
8:35:40 PM Gulledge Began his comments by reminding the Trustees that the Economic Interest Statement needs to be recorded before May 1. He commented on the standard agreement from CK Power on the original generator in the amount of $630. He said nothing has changed in the maintenance agreement, and it will be on the Board agenda. He said he know of only three people going to the Congressional Prayer Breakfast on Monday. He asked if anyone else plans on going to let him know. Three others said they would go. He said the Village's Mayor's Prayer Breakfast is on Thursday, May 6th at 7:00 a.m. at the YMCA in Maryville.
8:38:32 PM Gulledge At this time he called for a motion to go into Closed Session to discuss personnel matters. Schmidt made the motion, and the second to the motion was made by Kostyshock . Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
9:06:35 PM Gulledge Called for a motion to come out of Closed Session into Open Session. Bell made the motion, and Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
9:07:03 PM Gulledge Said if there was no further business to come before the Board, he would entertain a motion to adjourn. 
9:07:29 PM Schmidt Made a motion to adjourn the meeting. Bell seconded the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried, and the meeting was adjourned.

Respectfully submitted,

Thelma Long, Village Clerk       

Produced by FTR Log Notes

The Village of Maryville