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Village of Maryville, Illinois

Description Caucus Meeting
Date 11/10/2010 Location Council Chamber
Time Speaker Note
6:30:36 PM Gulledge Called the Caucus meeting of Wednesday, November 10, 2010 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll call of those officers present. Answering the roll call were Trustees Schmidt, Bell, Kostyshock and Short; Vallino and Garcia were absent. Also in attendance were Clerk Fenton, Attorney Motil, Public Works Director Presson and two residents.
6:31:21 PM Gulledge Called for approval of the October 27th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Short - yes. Motion carried.
6:31:54 PM Gulledge Went to first agenda item, Pay Application #2 to Keller Construction for Myron Provence Drive Drost Park Entrance in the amount of $29,408.40.
6:32:24 PM Bell Explained this is a separate item and not part of the OSLAD grant to widen the Myron Provence Drive entrance. Explained they will have one final payout after this payment.
6:35:31 PM Gulledge Went to next item, Pay Application #8 to Keller Construction for Drost Park improvements in the amount of $108,481.05.
6:35:49 PM Presson Explained there is a small punch list with some outstanding items.
6:36:24 PM Gulledge Stated they are retaining 7.5% which is enough to cover the remaining items.
6:40:01 PM Gulledge Went to next item, Change Order #3 from Keller Construction for Drost Park Improvements in the amount of $31,741.64. Explained there were a number of changes that were approved along the way; this Change Order encompasses all of them.
6:42:06 PM Schmidt Asked when the Village is reimbursed, where the fund will be placed.
6:42:16 PM Gulledge Responded it will go to the General Fund and not the Parks.
6:43:02 PM Gulledge Went to next item, Change Order #2 from Natgun Corp. for Water System Improvements.
6:43:19 PM Presson Explained Natgun needs an extension to spring on the painting of the tank due to the weather. Commented the tank is being filled now.
6:44:07 PM Gulledge Commented Natgun understands that they will not get the retainage until the project is 100% complete.
6:51:22 PM Gulledge Went to next item, Pay Application #2 to Bruce Concrete for Lakeview Acres Road Project Phase 2 in the amount of $208.205.62.
6:51:54 PM Presson Explained this is for work completed from the farm house owned by the church to the entrance off of Route 162. Stated they will form for curbs next week. Stated they have indicated roadway completion in three to four weeks.
6:54:05 PM Gulledge Went to next item, Pay Application #1 to D&K Backhoe for Stonebridge Bluff Water Main Extension in the amount of $63,703.80.
6:54:16 PM Presson Stated this is for the interconnection between the plant and Stonebridge subdivision. Stated the project is complete and online.
6:54:44 PM Short Commented the way he reads the figures they came in under their own bid. Stated there is an approximate $1,300 to $1,400 difference. Mayor stated they will check into it.
6:56:45 PM Bell Commented he got Presson's email regarding park benches and tables, and the issue will be discussed Monday at the Park meeting.
6:57:03 PM Gulledge Went to Public Input. There was none. Commented the To Do List was not included in the packets, therefore it will be discussed at next Caucus.
6:57:36 PM Schmidt Asked that the appointment to the MCIB be added to the Board Meeting agenda.
6:58:19 PM Gulledge Went to Calendar Updates. Events were discussed. It was decided there would be no Caucus meeting held the Wednesday before Thanksgiving.
6:59:43 PM Gulledge Went to Trustees' Comments.
6:59:52 PM Bell Stated the Website Development Committee has been formed, and includes Clerk Fenton, Public Works Director Presson, Police Sergeant Howe, Building and Zoning Administrator Flaugher, and Assistant Fire Chief Hartman. Explained they will meet next Wednesday to begin the process.
7:03:36 PM Kostyshock Commented he talked to the Museum and Library Committees, and they are thankful for the new light fixtures. Next, commented the Christmas angel fixture is up.
7:04:09 PM Gulledge Commented regarding the fixtures, when the representative did the audit he counted wrong and as a result they are 10 to 12 lights short. Explained they will pick these up with the next grant for the fire house.
7:07:46 PM Short Commented the Police and Fire Board met last week and are setting up a schedule for testing for the Police Department hiring list. Commented they do not have an attorney and he would like to discuss options with the Mayor and Village Attorney, as they have some legal questions.
7:09:09 PM Gulledge Went to Mayor's Comments. Stated the Drunk and Drugged Driving Prevention Month Proclamation will be on the next Board meeting agenda.
7:09:50 PM   With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Short - yes. Motion carried.
7:10:10 PM   The meeting ended.

Respectfully submitted,


Tracy Fenton, Village Clerk

Produced by FTR Log Notes?


The Village of Maryville