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Village of Maryville, Illinois

Description Board Meeting
Date 3/16/2011 Location Council Chamber
Time Speaker Note
7:00:45 PM Gulledge Called the Board meeting of Wednesday, March 16, 2011 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll call of those officers present. Answering the roll call were Trustees Vallino, Schmidt, Kostyshock, Garcia and Short; Bell was absent. Also in attendance were Attorney Motil, Clerk Fenton, Treasurer Henry, Building and Zoning Administrator/Fire Chief Flaugher, Public Works Director Presson, Police Chief Schardan, Comptroller Brussatti, and two residents.
7:01:29 PM Gulledge Asked for a motion to amend the agenda to include approval of repairs to the Drost Park pavilion. Motion was made by Vallino and seconded by Schmidt. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:02:20 PM Gulledge Called for a motion to approve the March 2nd meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:02:54 PM Gulledge Called for a motion to approve the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills. There were none. Motion to approve was made by Short and seconded by Kostyshock. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:03:29 PM Gulledge Went to Communications.
7:03:34 PM Fenton Presented a letter of resignation from Police Officer Sam Luna, a note of appreciation from resident Joe Seminisin, and a letter of resignation from the Park Committee from Andrew Carruthers. She read all Communications in their entirety.
7:06:26 PM Gulledge Asked for a motion to place the Communications on file. Motion was made by Kostyshock and seconded by Vallino. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:06:54 PM Gulledge Went to Legal Matters.
7:07:00 PM Motil Explained an issue has arisen whereby two ordinances are numbered identically as 2011-06. Asked for a motion to re-number and re-file the Ordinance Authorizing Delegate Agency Contract Recreation Loan Program and Promissory Note in the Amended Amount up to $75,000 to Ordinance number 2011-11. Motion was made by Kostyshock and seconded by Garcia. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:09:03 PM Gulledge Went to Old Business.
7:09:19 PM Vallino Made a motion to approve the Master Gardeners to hold an open house event at Drost Park on June 30, 2011. Second to the motion was made by Short. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:10:03 PM Schmidt Made a motion to purchase two tables at the Chamber of Commerce Auction for a cost of $900. Second to the motion was made by Kostyshock. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:11:04 PM Schmidt Made a motion to approve payment of dues to SIMAPC in the amount of $599. Second was made by Short. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:11:55 PM Kostyshock Made a motion to approve Pay App #5 to Bruce Concrete for Lakeview Acres Road Phase 2 Project in the amount of $48,187.78. Second was made by Schmidt. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:12:57 PM Kostyshock Made a motion to approve the 2011 MFT Maintenance Program. Second was made by Garcia. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:13:32 PM Kostyshock Made a motion to accept the bid for 2011 grass cutting from Lawncomer in the amount of $33,390. Second was made by Schmidt.
7:14:20 PM Vallino Asked if the Village is protected if the company does not do the job.
7:14:42 PM Gulledge Stated they can withhold payment, and/or void the contract. With no further questions or comments, asked for a roll call. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock -yes; Garcia - yes; Short - yes. Motion carried.
7:16:26 PM Kostyshock Made a motion to authorize the traffic signal master agreement. Second was made by Vallino. Voting on the motion: Vallino - yes; Schmidt -yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:17:13 PM Garcia Made a motion to purchase a table at the Congressional Prayer Breakfast in the amount of $160. Second was made by Kostyshock. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:18:03 PM Gulledge Commented there was an issue that the attorney worked on regarding the contract from Environs.
7:18:28 PM Motil Stated upon review of the contract he asked to strike the sentence on page 4 stating the Village would agree that the architects total liability would not exceed the amount of $5,600 even in cases of negligence. Stated Environs agreed and the sentence will be stricken. Asked that the motion be stated subject to this change.
7:20:30 PM Short Asked if they received a quote for an additional charge to draft another set of drawings.
7:20:42 PM Flaugher Responded his understanding was they decided not to do that because of the increased cost. All agreed.
7:21:49 PM Short Made a motion to approve the contract from Environs for architectural plans for the Fire House subject to amendment as noted by the attorney. Second was made by Kostyshock.
7:22:31 PM Vallino Commented his understand they discussed keeping the plan open for expansion. He was told they plan to do so without requiring a new drawing.
7:23:00 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:23:17 PM Short Made a motion to authorize the Mayor to sign the Starcom matching grants agreement for Fire Department radios, using Option 2 as discussed at Caucus. Second was made by Vallino. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:24:30 PM Gulledge Went to New Business/Trustees' Comments. Asked to discuss the Drost Park pavilion repair. Explained they just received the bids and he did not want to wait on the issue, as this is the most-used pavilion in the park and is currently reserved for weddings, graduation parties, etc.
7:25:29 PM Presson Stated he received two bids including complete removal of the pad and replacement of the pavilion as it previously stood. Stated the lowest bid was $16,900.
7:25:56 PM Gulledge Commented others were contacted  but chose not to bid. Stated IMLRMA insurance will cover the complete cost of the replacement by issuing a portion of the cost up front with the remaining depreciation amount to be received when the repair is completed. Asked for a motion to award the bid. Motion was made by Vallino and seconded by Kostyshock. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:31:57 PM Vallino Made a motion to accept the resignation of Andy Carruthers from the Park Committee. Second was made by Kostyshock. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:33:05 PM Vallino Commented the Rabies Clinic will be held March 26th from 9:00 a.m. to 12:00 p.m. at the Community Center.
7:33:32 PM Kostyshock Commented they will be picking up tree limbs for the next month. Next, commented they started the Schiber Court road improvements which should be complete in six weeks.
7:34:29 PM Short Made a motion to accept the resignation of Police Officer Sam Luna. Second was made by Vallino. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:35:19 PM Gulledge Went to Calendar Updates. Events were discussed.
7:37:22 PM Schardan Stated with the resignation of Officer Luna, the Police Department hiring list has been reviewed. Commented the next eligible individual that is not currently employed will need to attend Police Academy. Stated due to timing issues, he would like authorization to offer the position in order to move forward with testing so as to ensure the individual gets into the next Academy class.
7:38:58 PM Short Commented this will be a replacement, not an addition. Reminded the Board they are also currently one officer short due to disability. After much discussion regarding budget constraints, Short made a motion to authorize the Chief to start the hiring process for a replacement officer for the Police Department. Second was made by Kostyshock. Voting on the motion: Vallino - yes; Schmidt - no; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:54:52 PM Henry Stated budget meetings have been held with all Department Heads at which expenses were discussed. Stated they were unable to get a preliminary budget as yet, as they have not been given the levy numbers. Stated her hope is to have the budget ready for discussion at the first Caucus in April. Next stated the utility audit is ongoing and they have received a response from Ameren regarding discrepancies. Stated they are in the process of getting claim proof together for submission to Ameren. Commented they are still working on the audit for Charter and Southwestern Electric.
7:56:59 PM Vallino Asked if there is any estimate on how much the Village has been shorted on Ameren utility tax.
7:57:10 PM Henry Responded they will not know until they get into the records. The question of retroactive collection was raised; Henry stated some utilities will fight this issue and she assumes Ameren will; however they will make an attempt for six months of retroactive payment.
8:00:25 PM Schmidt Asked the progress on ambulance collections.
8:00:34 PM Henry Responded it is not as successful as she had hoped and to date they have collected under $2,000. Commented if they don't collect at least 50%, the company will refund the Village their fees.
8:01:52 PM Gulledge Went to Business from the Floor; there was none. Went to Mayor's Comments. Offered his appreciation to both Andy Carruthers and Officer Luna, stating they both did a great job. With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Short. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:03:13 PM   The meeting ended.

Respectfully submitted,

 

Tracy Fenton, Village Clerk

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The Village of Maryville