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Village of Maryville, Illinois

Description Board Minutes
Date2/2/2005 Location Council Chamber
Time Speaker Note
7:00:00 PM Gulledge Called the Board meeting of Wednesday, February 2, 2005 to order, and invited those in attendance to join in the Pledge of Allegiance. He then asked for a roll call of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Kostyshock, and Garcia. Also in attendance were Clerk Long, Attorney Wigginton, Police Chief Schardan, Comptroller Brussatti, Water & Sewer Superintendent Presson, Street Superintendent Mann, and four (4) reporters. Trustees Bell and Callahan were absent.
7:00:51 PM Gulledge Asked for approval of the minutes of the January 19th Board meeting. He asked if there were any questions, additions, or subtractions to the minutes as prepared by the Clerk. There were none. He called for a motion to place the minutes on file. The motion was made by Kostyshock, and it was seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:19 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills as presented for payment. There were none. He asked for a motion to pay the bills. Limberg made the motion to pay the bills, and Kostyshock made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:55 PM Gulledge Went to the next agenda item, Communications. There were no communications. He went to Legal Matters; there were none. He asked if there were any reasons for Closed Session. There was nothing. There was no Old Business, he went to New Business.
7:02:29 PM Schmidt Discussed Oakleigh Court, and the Bertelsmans request for the Village to vacate it. This has been before the Planning Commission. They want to widen their driveway to twenty-two feet wide, making it a private drive. He said he is asking the Board to allow Attorney Wigginton to draw up the proper legal documents, with the cooperation of Bertelsman. Bertelsman is to pay all expenses incurred in obtaining the necessary plats and fees. He made a motion to authorize the Village Attorney to draw up the proper paperwork to vacate the right of way on Oakleigh Court, and Bertelsman, at his expense, will supply Attorney Wigginton with all the necessary documents needed, and will be responsible for any other expenses incurred in this. The motion was seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:04:18 PM Schmidt Discussed the First Addition to Remington Place Subdivision Final Plat. This was discussed and approved at the Planning Commission meeting. The Planning Commission recommends the Board approve the final plat. He said this is an SR-2 development and consists of twelve lots. He made a motion to accept the final plat of the First Addition to Remington Place.
7:06:07 PM Gulledge Called for a second to his motion. Limberg made the second.
7:06:32 PM Wigginton Asked about the final check list.
7:06:44 PM Gulledge Said that Flaugher has it, but he has checked it. He explained that there was an annexation agreement on this property purchased by the Osborn's from the Poletti family, who had entered into an annexation agreement a number of years ago. At that time, it stated in the agreement that they would go by the current subdivision ordinances that were in place at that time.  He said after he talked with the Osborn's, they have decided to meet all of the Village's current subdivision ordinances. The only exception being the Green Space Ordinance fee. They didn't have to do this, but they did. He asked for a roll call on the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:07:46 PM Gulledge Discussed for Trustee Bell, in his absence, the Park Committee Recommendation. The Park Committee wants to be notified when new development plats are approved, and whether green space fees will or will not be assessed, including an approximate amount of the fees. He said Schmidt and Flaugher have discussed this, and between the two of them, they will make sure the committee is informed. Bell also wanted him to remind everyone of the GIS meeting on Monday, February 7th at 9:00 a.m. Jared Collier of Juneau Associates will be there to answer any questions or concerns.
7:09:25 PM Gulledge Announced for Trustee Callahan,  that there will be an Economic Development meeting Monday, February 7th at 7:00 p.m., in Village Hall.
7:09:41 PM Kostyshock Made a motion to pay Change Order 2 and final payment on the 159 Water Main Relocation, Phase 2, to Ehret Plumbing in the amount of $6,744.20.
7:10:08 PM Gulledge Called for a second to his motion. Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:10:28 PM Kostyshock Made a motion to accept the 2004 Motor Fuel Tax Expenditure Statement in the amount of $23,306.24. He said the money will be transferred to the General Fund, since the General Fund paid the original costs. The second was made by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:11:47 PM Kostyshock Made a motion to pay for the Water Treatment Training for Presson and Simpson at SIU-E. $450.00 for Simpson, and $250.00 for Presson. Garcia made the second to his motion. Voting on the motion: Limberg - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:13:06 PM Kostyshock Made a motion to accept the low bid of Layne Western in the amount of $3,850.00 for Well #3 Acid Treatment at the plant. Limberg made the second.
7:13:47 PM Gulledge Commented that the other bid was from Brodtcke Well and Pump in the amount of $6,808.00. With no other questions or comments, he asked for a roll call on the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:14:09 PM Kostyshock Made a motion to pay $250 for rental of the KC Hall for the Water Operators meeting on April 20th. the second to his motion was made by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Kostyshock- yes; Garcia - yes. Motion carried.
7:14:51 PM Kostyshock Made a motion to accept the low bid of Midwest Municipal Supply in the amount of $16,061.48 for the materials to loop Keebler Water Main Extension. The work will be done by the Village Crew. The second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:16:03 PM Kostyshock Made a motion to pay Change Order 5 on the 159 Water Main Relocation, Phase 3, to Ehret Plumbing in the amount of $9,832.94. Garcia seconded the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:16:53 PM Garcia Made a motion to make changes in the Personnel Policy. Under Holidays on page 33, delete the sentence, "Paid time off for holidays will not be counted as hours actually worked for the purposes of determining overtime".
7:17:27 PM Gulledge Called for a second to the motion to delete the last sentence under Holidays on page 33. Kostyshock made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:17:54 PM Garcia Made a motion under Overtime, the last sentence of the first paragraph on Page 38, to delete "vacation leave or any leave of absence " from the sentence.
7:18:30 PM Gulledge Called for a second to the motion. The second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:19:10 PM Garcia Made a motion to extend Jolene Henry's yearly hours, not to exceed 1664 hours per year. Limberg made the second to the motion.
7:19:38 PM Gulledge Explained that in IMRF, the Village is under a 1000 hours per year category for part time employees. Jolene will still be a part time employee, but this gives the Village the flexibility to work her more hours, and also gives her the opportunity to be a part of an IMRF retirement program. Voting on the motion: Limberg - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:20:15 PM Gulledge Went to Staff Reports.
7:20:31 PM Presson Reported that through January the total gallons of water treated is 23,172,000 gallons. The average treated per day is 747,000 gallons. There were seven residential services installed in January. General Work Orders and Locates totaled 123. Leaks repaired totaled seven, meters replaced were seventeen, and there were five sewer inspections.
7:21:12 PM Limberg Asked how the new meter reading system was going.
7:21:28 PM Presson Answered that they really like it. There are still one or two problems, but they are working them out. He said the actual field part is 100% up and operational. The are really excited about it.
7:21:37 PM Mann Reported that he had no complaints on the snow removal. They used about 15 tons of salt. So far this year, they started out with 75 tons of salt left over from last year, and in November to the present, they have used about 65 tons.
7:22:29 PM Gulledge Commented that they have done a good job on snow removal. He has had a lot of good comments about the streets, etc.
7:22:43 PM Long Commented that the ballot certifications have been filed. There are five people running for three Trustee seats, and the Mayor is unopposed in the Mayoral Election.
7:22:58 PM Gulledge Commented that there was a lottery between Ed Kostyshock and Roger Shoup. Ed Kostyshock will be first on the ballot, followed by Roger Shoup. Albert Ebert will be third, Jack Callahan will be fourth, and Linda Garcia will be fifth.
7:23:26 PM Gulledge Went to Business From The Floor. There was nothing. He went to Trustee Comments.
7:23:50 PM Schmidt Announced a Zoning Board of Appeals Public Hearing on Saturday, February 12, 2005 at 9:00 a.m. The only thing on the agenda is some variances for the Anderson Hospital Oncology Center, at the intersection of 162 and Vadalabene.
7:24:31 PM Kostyshock Commented that last Saturday from 10:00 a.m. to 2:00 p.m. the Library Committee had a book collection and work detail. It went very well. They collected quite a few books, and the books they had, they identified and put them in different groups. The building has been completely painted, and the rugs have been shampooed. He asked Mann how the rugs came out.
7:25:10 PM Mann Replied that some heavily traveled areas are a little discolored, but over all they are 95% better.
7:25:37 PM Kostyshock Commented the guys did good job painting. He has received a lot of good comments. He announced the Library Committee meeting next Tuesday has been changed from 6:30 p.m. to 6:00 p.m., and will be held at the Library.
7:26:03 PM Gulledge Commented on the Cable TV Consortium meeting. He said at the time they agreed to join, the fee was $1121.00. However, another community joined the Consortium and Maryville's fee has gone down to $894.00.  He announced that next Wednesday at 7:00 p.m. there will be a Special Board meeting to consider the Webb Annexation.  The Caucus meeting is at 6:30 p.m.  He asked Attorney Wigginton if they can start the Caucus at 6:30 p.m. and adjourn at 7:00 p.m. to consider the annexation request, and then go back into the Caucus meeting.
7:27:14 PM Wigginton Replied yes, they can adjourn the Caucus to a specific time.
7:27:31 PM Gulledge Announced that next Wednesday, there will be a Special meeting at 7:00 p.m. to annex one lot in Field Point Subdivision. Then the Caucus will be reconvened.
7:27:40 PM Wigginton Commented that this was his mistake, he put the wrong date on the notices he sent out.
7:28:02 PM Gulledge With nothing further to discuss, called for a motion to adjourn. Kostyshock made the motion, seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes. Motion carried, and the meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk 

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