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Village of Maryville, Illinois

Description reconvened caucus
Date2/9/2005 Location Council Chamber
Time Speaker Note
7:06:35 PM Gulledge Called for a motion to reconvene the Caucus meeting of February 9, 2005. Kostyshock made the motion, and Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Trustee Bell was absent.
7:07:03 PM Gulledge Continued the discussion on tap on fees.
7:07:16 PM Garcia Asked if another apartment is built and is more than eight apartments, do they use the same formula. She asked about the Keebler development and how apartments would be charged.
7:08:55 PM Dutton Said the only change they are talking about refers to hotels, nursing homes, etc. Apartment buildings will still be a per unit charge. Each apartment is a living unit for a family. They have their own washers, dryers, their own bathrooms, etc.
7:10:16 PM Gulledge Commented it is about usage.
7:10:19 PM Dutton Said Edwardsville charges by the gallon in apartment units. The paper they are looking at is something made up as an example.
7:11:04 PM Gulledge Said these are examples, it is the same thing as the first ordinance they looked at. No decisions have to be made tonight. He asked Dutton to come in to talk about it and try to answer any questions.
7:12:25 PM Callahan Commented that currently the way the ordinance reads is that this potential building they are talking about is 103 units, that would be 103 water taps and 103 sewer taps. If the ordinance is changed it means there will only be one water tap.
7:12:40 PM Dutton Commented that he is having a hard time understanding how separate services can be run to each unit.
7:13:19 PM Limberg Commented if they ran individual meters to every unit, the contractors would not build here. It is not feasible. The amount the Village will get on the water tap will be a larger amount anyway. To require an assisted living or a motel to supply a meter for every motel room, he doesn't think is realistic.
7:14:02 PM Garcia Asked about the CWBA units that were going to be built, if they hadn't decided that they would have to have separate water meters.
7:14:06 PM Gulledge Replied in the small buildings they were, but not in the larger building. There would only be one water tap and one sewer tap.
7:14:20 PM Garcia Commented it was only in the duplexes.
7:14:24 PM Callahan Said they really couldn't decide from the way the ordinance read, but he was one of the five that voted to give a break. There was one that said no, it means that every one should have its own sewer and its own water.
7:14:29 PM Gulledge Commented that it really didn't say one way or the other. It could be read anyway they wanted. The Board wanted to make sure that it read so everyone could understand it.
7:14:52 PM Callahan Said the other question he has is, isn't there a very big difference between a nursing home concept and the other concept they are talking about. He said they are talking about a nursing home versus people actually living there. He referred to Eden Village. They have a nursing home, and assisted living, but the people have a full facility. They actually have an apartment.
7:16:10 PM Dutton Commented that a lot of nursing homes have only one or two persons in a room. It is a sleeping room more or less.
7:16:22 PM Callahan Asked if this is based on they shouldn't charge a whole lot, for two reasons. First of all, they don't want to chase them off, and second, they don't use as much water, so they shouldn't have to pay as much. He asked if this is part of the assumption.
7:16:44 PM Dutton Replied they would pay for their usage.
7:16:48 PM Callahan Commented that as he said earlier, the way the ordinance is now, they would not only pay for their usage, they pay a facility fee per unit, and also a minimum fee because more than likely they would use the four thousand gallons per unit, which is a minimum bill. He said if they do away with the "group charging" they would be losing the facility fee.
7:17:31 PM Dutton Commented that they are talking only about tap on fees, not the usage.
7:17:38 PM Callahan Said if they change the ordinance so that it reads it is only one tap on, then the Village automatically loses 103 facility charges, and103 minimum bills. There will only be one bill, 103 times what ever they use. He said under the present ordinance, there would be 103 tap on fees, 103 water meters, 103 facility charges and 103 at least minimum bills. He said if they do away with the number, they are not only cutting themselves out of the fee for the initial hook up, but also cutting themselves out of the facility charge. They would only be paying five dollars instead of five hundred fifteen dollars. The minimum bill he estimates would be around twenty-five hundred dollars for 103 units, whereas one person who uses one hundred fifty thousand gallons would be paying about six hundred dollars. He said they are talking about not only giving up the tap on fee, but also giving up a lot of other revenue.
7:19:39 PM Dutton Replied that the overall facility will use quite a bit of water that they will have to pay for, such as the kitchen, laundry room, etc.
7:20:07 PM Garcia Commented that this should have been done when the sewer tap was raised.
7:20:25 PM Callahan Said from what he is hearing, they do want to change the ordinance. He said that is the question, do they really want to do it and what do they want to do.
7:20:39 PM Wigginton Commented that they must remember that this proposal the engineers have brought to them is for what is existing in the Village limits. Someone could come into the Village, buy a lot and they would be controlled by the ordinance. The development they keep talking about coming is subject to an annexation agreement, which is negotiated. He said that currently they have confusion on the books in terms of what is charged. He said it is his recommendation to clean this up now because there is interest inside the Village limits.
7:21:28 PM Gulledge Commented that no one has said anything that is wrong tonight. His reason to have this on the agenda tonight is for discussion. Nothing has to be decided tonight. Take this home and study it. He said they will handle this as a Board under an annexation agreement. He just wants to make sure if something, such as a hotel, comes into the Village, how it should be handled.
7:23:09 PM Callahan Asked Dutton what Edwardsville or Glen Carbon would do with a hotel or motel.
7:23:31 PM Dutton Said they normally would negotiate. He said he will get numbers from other cities also.
7:24:09 PM Callahan Commented he wants to know what the County would charge.
7:24:21 PM Gulledge Said they will get figures not only from the County, but from all the neighboring towns.
7:25:03 PM Garcia Asked if there is a possibility that the assisted living development would stay in the County, or would they have to come into the Village.
7:25:21 PM Gulledge Answered that if they want sewers and water, they will have to annex, they are no different than anyone else. They could get water from Illinois American, but they wouldn't have sewers available to them. He commented he doesn't think they as a Board would be willing to give sewers to someone unless they had the Village's water also.
7:25:40 PM Schmidt Commented that the Village has an ordinance that states you can't have one without the other.
7:26:02 PM Gulledge Asked the trustees if they wanted to table this, take it home and look over it, and discuss it at another caucus. They agreed.
7:26:51 PM Gulledge Talked about the next agenda item back yards and back property markers. He said he and Dutton meet quite often to discuss this. It is probably one of the biggest problems the Village has. He asked Dutton to discuss this.
7:27:37 PM Dutton He said the problem is in the back yards of houses that have a drainage swale going through it. He said the first house may be on the down stream into the swale. He may not realize it is supposed to be there, and grade his yard the way he wants it. The properties upstream try to build, they have no place for water to drain. He talked about putting concrete monuments at each of the back lot corners and set them to the proposed finished grade, so when people grade their yards, they know they have to match the top of the monument in their yard.
7:29:40 PM Callahan Said he thought the Village required the elevation be shown on the plat.
7:29:58 PM Dutton Explained not on the final plat. Construction drawings usually show them. He said the problem is the individual builders never see the construction drawings. He grades it the way the owner wants, or how he thinks it looks best for the house. This causes problems.
7:31:04 PM Gulledge Commented that after this is done, there is nothing the Village can do. It has to be stopped before it gets started, because it can't be changed.
7:31:21 PM Dutton Said another thing some have been doing is they actually go to the back lot lines and build a concrete drainage swale. 
7:31:26 PM Gulledge Commented that he doesn't like the looks of them, but they do work.
7:31:32 PM Dutton Went on to say that this way when they build the house, they have to match the edge of the swale. He said the same thing can be done with the concrete monument.
7:32:16 PM Gulledge Commented that this is the best idea he has seen. It may not stop it all, but at least the Village can go to the person and tell them they can't see the marker, that they have made a mistake. He said this is going to be in the ordinance, and it will also be on the final plat.
7:32:29 PM Dutton Said he thinks it should be on the building permit, and they need to know that it must be inspected before the final sodding and seeding is done.
7:32:40 PM Callahan Asked if the contractor has to actually bury these markers before the lot is sold.
7:32:50 PM Dutton Replied they would. He said they are having a lot of trouble with back yard drainage.
7:33:38 PM Gulledge Said Flaugher, Juneau, and Wigginton has seen this ordinance. He is asking that this be recommended and passed.
7:34:05 PM Dutton Commented he has a list of recommendations to be added to the Village ordinances.
7:34:32 PM Schmidt Asked if the monuments are something the developer can buy someplace. Dutton replied they can buy them.
7:36:26 PM Callahan Asked if there is a penalty in the ordinance if a developer does not abide by the ordinance and grades them out anyway.
7:36:33 PM Dutton Said they may have to set this up in the ordinance because now it does not exist in the ordinance.
7:37:08 PM Gulledge Commented there should be something in ordinance that provides a penalty if the monument is removed after final plat approval.
7:37:57 PM Wigginton Commented that he wonders if enforcement would always be an issue. He said the initial enforcement is that an occupancy permit is not issued without verifying the grade.
7:39:11 PM Gulledge Asked the trustees if they were okay with this. He said there will be a penalty clause in the ordinance.
7:39:38 PM Callahan Asked if the contractors have the ability to determine where the back lot level is going to be.
7:40:32 PM Dutton Said it will be the responsibility of the developer to set the monuments. The developer's surveyor will have to sign off on this.
7:40:52 PM Schmidt Talked about the last recommendation of the memo. He asked if the final plat could be submitted in an 11 x 17 format the same as the preliminary plat. He would also like a CD format.
7:44:31 PM Gulledge Went to the next agenda item, Sewer Trench Settlement. He said during these last heavy rains, not only Maryville, but a lot of other communities, have had problems with sewer trench settlement. The Village doesn't put the sewer mains in. They are put in by the developer. The Village has a three year maintenance agreement now on these properties. However, the ones giving problems are the ones that have been in eight to ten years. He said they have talked with four different communities on how they handle this. He said Caseyville Township will do a repair, but only when they have installed the sewer main. He said he is just letting the trustees know that the Public Works Committee cannot continue to be repairing these settlements. He said if this settling is still under warranty with developer, they will have to fix it. If something happens to disturb the sewer line that is bedded in rock, top and bottom, the Public Works Committee feels then that the Village is responsible. If nothing happens to the line down there, they feel it is just natural settlement.
7:46:51 PM Schmidt Asked Dutton what he thinks the contractor is doing wrong, or not doing.
7:46:57 PM Dutton Replied that they are not taking the time to really backfill sewer trenches they way the should be. They are just pushing in dirt.
7:47:21 PM Kostyshock Commented they don't compact the dirt. They just put a mound up over the sewer trench and let it go.
7:47:42 PM Callahan Asked if anyone has complained in Lin Hy. He was told no. He said whoever did the Lin Hy sewers must have done them the right way.
7:49:37 PM Gulledge Asked the trustees if they were okay with this, and if they understand it in case they get calls.
7:50:11 PM Kostyshock Asked Dutton about a couple of situations he has had with people erecting fences on other people's property, and if any community around Maryville has an ordinance pertaining to this.
7:50:36 PM Dutton Answered that this is strictly a civil matter between property owners.
7:50:52 PM Gulledge Discussed the annual Lions Club Candy Day request for Friday, September 30th and Saturday, October 1st. He said he has some concerns about the road construction. He has no problem with them doing this, but when he sends them a letter telling them they can do this, he will add if there are any problems with what is going on with 159 & 162, then they will not be able to do it. He asked the trustees if they were okay with him handling it in this way. They were.
7:52:00 PM Wigginton Commented about an agreement the Village signed with IDOT, that they would prohibit parking on 159 and would do other things on 159 as part of the agreement to fund the widening of 159.
7:52:08 PM Gulledge Said he called IDOT last year, and as a courtesy they allowed it. However, they can't do it if it is going to jeopardize them or anyone driving through the intersection. He went to Calendar Updates.
7:52:23 PM Kostyshock Said the Library is having another book collection and work detail on Saturday, February 19, from 10 a.m. to 2 p.m. at the new Library.
7:53:33 PM Schmidt Said Saturday, February 12 at 9:00 a.m. the Zoning Board will be meeting in Village Hall to discuss variance requests from the Anderson Hospital Oncology Center.
7:53:58 PM Callahan Asked if they still have not done the final plat.
7:54:03 PM Schmidt Replied that they have to go through this process before they can submit the final plat.
7:54:13 PM Gulledge Went to the To Do List, page 1. He commented he has a note that Schmidt has given Wigginton some information on the Oakleigh Court Right of Way. Wigginton is looking at it. He went to page 2. He commented that the budget handouts have been given to the department heads. When they are finished, give them to Trustee Callahan.
7:54:58 PM Callahan Commented that the form Jolene has made up looks good, is very professional.
7:55:08 PM Gulledge Commented on GASB 34. Jim Ferris is to give him a quote on what it will cost.
7:55:23 PM Limberg Asked if the Fire Department and Park Committee has gotten together on the restrooms in the park. Is it still an ongoing issue.
7:55:38 PM Gulledge Commented that the latest he has heard is they are going to take down little restroom, and completely refurbish and remodel the other one. They are waiting on an architect to bring some drawings to give the park committee and fire department.
7:56:01 PM Limberg Asked what they were going to do about the electric in the little restroom.
7:56:09 PM Gulledge Replied that they will have to put it in some type of stand alone structure. He talked about the GIS meeting. He said everyone was given their jobs, and they will be meeting again on March 7th at 9:00 a.m. He said he still has not heard from the State on the OSLAD grant.
7:58:05 PM Schmidt Asked if some of the lines on page 2 can be eliminated as they are mute points. He was told no. They may still be done.
7:58:56 PM Gulledge He went to page 3. He is taking the "Humane Officer" off the list. 
7:59:12 PM Schmidt Suggested removing Police Trading Cards" also. He asked about the Feasibility Study.
7:59:22 PM Gulledge Told him this is still active. They are waiting on the County. He went to page 4. There was nothing. He went to Trustee Comments.
7:59:57 PM Schmidt Asked about the police reports from PD they used to get. Mayor told him he stopped them. He spoke about his project of a photo gallery for the past Mayors. He said he has had a phone conversation with a direct relative of John Enz, the first Mayor of Maryville.
8:02:11 PM Garcia Asked about the list the trustees used to be given from Code Enforcement about different ordinance violations, and why they were not getting them anymore.
8:02:33 PM Schmidt Replied they will start back up in spring.
8:02:48 PM Gulledge Talked about the monitors in the lunch room and conference room. He would like two more monitors. One in Marvin's office, and one in Thelma's so that when Melissa is not here, they can tell if the person entering the building is a customer or an employee. George Alarm who installed the first ones has given a quote of $487.52 for the monitors, and $50.00 per hour to install. They estimate that it will not take more than two hours . The trustees agreed. Next, he said tomorrow at 2 p.m. there is going to be a walk through with the IDOT people on the Town Center 159 improvements. He said he received a call from Jack Kime, he wants information for the newsletter by the 22nd. He said the meeting was well attended last night from citizens in the Bauer Lane area, and was also well attended by the Board. He said it was a good meeting and a lot was accomplished. One of the things asked of the Board is they want the Village to consider waiving the tap on fees. He said this is something the Board needs to be thinking about. He will be sending out another letter to see how their interest is, and whether or not they want to participate.
8:06:26 PM Callahan Commented on the terminology of "waiving the tap on fee". Since they have agreed to used the tap on fee to reduce the debit. If the fee is waived, they're really not getting a break, because they will have the same debit. He suggests "defer the tap on fee".
8:06:49 PM Gulledge Said the wording he chose may not be the best, but they need to be thinking about this.
8:07:11 PM Kostyshock Said the new Subway is open for business now.
8:07:18 PM Gulledge With no other business to come before the Board, asked for a motion to adjourn. Limberg made the motion and it was seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried and the meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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