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Village of Maryville, Illinois

Description Board Minutes
Date2/16/2005 Location Council Chamber
Time Speaker Note
7:00:02 PM Gulledge Called the Board meeting of Wednesday, February 16, 2005 to order. He invited those in attendance to join in the Pledge of Allegiance, after which, he asked for a roll call of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock, and Garcia. Also in attendance were Clerk Long, Attorney Keck, Water & Sewer Superintendent Presson, Street Superintendent Mann, Comptroller Brussatti, three (3) reporters and two (2) citizens.
7:01:03 PM Gulledge Called for approval of the minutes of the February 2nd Board meeting. He asked if there were any questions, additions, or subtractions to the minutes as prepared by the Clerk. There being none, he asked for a motion to have the minutes placed on file. Schmidt made the motion, seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:41 PM Gulledge Called for approval of the minutes of the February 9, 2005 Special Board meeting. He asked if there were any questions, additions, or subtractions to the minutes. There were none. He called for a motion to place the minutes on file. The motion was made by Kostyshock and Garcia made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:22 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions, or subtractions to the bills. There were no questions. He called for a motion to pay the bills. Kostyshock made the motion, and Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:59 PM Gulledge Went to the next agenda item, Communications.
7:03:08 PM Long Read a letter from the Illinois Lions Club asking permission to solicit funds for their annual Candy Day at the intersection of 159 and 162. Next, she read a letter of resignation from the Maryville Police Department from Officer Kenneth Finley. Officer Finley asked to be considered for a part time position with the Department.
7:05:41 PM Finley Thanked everyone for hiring him. He explained the reason he is giving up his full time position is to spend time with his family and work in the family landscaping business.
7:07:22 PM Gulledge Called for a motion to have the communications placed on file. Schmidt made the motion and Kostyshock seconded it. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:07:48 PM Gulledge Went to Legal Matters. He explained that Attorney Wigginton is ill. Attorney Fred Keck is filling in for him.
7:07:58 PM Keck Read Ordinance 2005-04 An Ordinance Authorizing The Execution Of A Water Service And Pre-annexation Agreement pertaining to the property located at Lot 40 Meierwood Gaslight Estates, 4th Addition, 205 Hillcrest Drive, Glen Carbon, Illinois. commonly known as the Harold and Shirley Parker property.
7:09:54 PM Gulledge Called for a motion to approve Ordinance 2005-04. Garcia made the motion and the second was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:10:59 PM Keck Discussed Ordinance 2005-05 An Ordinance Authorizing The Execution Of A Water Service And Pre-annexation Agreement pertaining to the property located at Lot 2 Beverly Hills Subdivision, 106 Hillcrest, commonly known as the Scott Winterich property. He said the ordinance reads exactly as the previous ordinance.
7:11:31 PM Gulledge Called for a motion to approve Ordinance 2005-05. Garcia made the motion, seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:12:04 PM Gulledge Asked if there were any reasons for Closed Session. There were none. He went to Old Business. There was no Old Business. He asked for New Business.
7:12:29 PM Schmidt Discussed the development owned and operated by Anderson Hospital, namely an oncology center. This development is a single one story building, approximately 6400 square feet. This development was before the Planning Commission January 24, 2005 for final plan approval. It was recommended to the Village Board from the Planning Commission to accept the plan. Prior to their presentation and approval of the Board, there were three variances that went before the Zoning Board. On January 12, 2005 the Zoning Board met to discuss and recommend the variances on the number of parking spaces. They granted a variance on the number of spaces from 51 to 24. Also they requested a variance on the buffer zone. They requested a five foot instead of a ten foot buffer zone on one side. The Zoning Board allowed this also. The third variance was a setback on west side from 25 feet to 22 feet. The Zoning Board allowed this. He made a motion that the Village Board accept the recommendation of the Planning Commission to approve the Oncology Institute as presented by Anderson Hospital.
7:16:08 PM Gulledge Called for a second to the motion. Kostyshock made the second to the motion.
7:16:20 PM Callahan Said on the Planning Commission notes there is a letter dated the 6th of January from Charlie Juneau saying something about an exception should be made to the sanitary sewer, etc. He said since they poured the concrete prior to that date, how does the Village know its going to be.
7:16:37 PM Schmidt Replied he will have the Building & Zoning Administrator, along with Juneau, to go out and make sure it does.
7:16:41 PM Callahan Said the same with the 22 foot setback. They apparently dug the footings even though it looks like they filled them with rock, they just assumed they were going to get the variance. He said as a matter of principal, he doesn't see how they can vote for something that was started prior to final approval.
7:17:08 PM Schmidt Answered that if it wasn't granted, they would have had to rectify the problem and start back from scratch.
7:17:26 PM Gulledge Asked if there were any other questions or comments. There were no more questions or comments. He asked for a roll call on the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - no; Kostyshock - yes; Garcia - yes. Motion carried.
7:17:54 PM Schmidt Talked about the surveillance monitors inside Village Hall. There is a camera aimed at the center doors with a monitor in the kitchen and one in the conference room. He wants to add two more monitors, one in the Clerk /Treasurer's office and one in the Comptroller's office. The same company that installed the original equipment has given a quote of $487.25 for two black and white monitors and $50 per hour to install them. They said it would probably be less than two hours for the installation. He made a motion to pay $487.25 and $50 per hour installation cost for two more surveillance monitors inside Village Hall.
7:19:18 PM Gulledge Called for a second to his motion. Bell made the second. He asked the name of the company. He was told it is George Alarm. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:20:05 PM Schmidt Discussed the building permits for December, 2004. The total fees for December, 2004 was $6,625.25 for the total valuation of the improvements of $1,973,000.00. The calendar year to date total fees is $126,985.75. The total calendar year valuation is $35,920,500.00. There was an additional eight single family building permits issued. He said he has put together a 5 year calendar report consisting of 2000 through 2004. He gave the five year total as follows: Fees - $546,939; Valuation - $151.3 million; Single Family units - 588; Multi-family units - 27; Commercial - 44.
7:21:16 PM Gulledge Asked Schmidt about the January permits.
7:22:22 PM Schmidt Replied they will be ready for the next meeting.
7:22:42 PM Callahan Asked if there was a "typo" between home #5 and home #6 on the January permits. He said there is a $300,000 home that has a cheaper permit than a $200,000 home.
7:23:34 PM Schmidt Answered that sometimes it could be the number of fireplaces inside the house, it could be porches, it could be any number of items that one house might have over the other.
7:23:47 PM Callahan He asked on the 5 year report. He said it seems to him that there are a lot more multi family units than are listed. He asked where the development on Keebler Oaks is listed.
7:24:13 PM Schmidt Answered that it should be in the 2004 figures. He said the majority of the permits were issued either is 2002 or 2003, with construction being finished in 2004.
7:24:39 PM Callahan Said he is guessing that there are 10 units there now, and there is probably 25 multi family units around the golf course.
7:25:21 PM Bell Commented that the ones around the golf course were built more than five years ago.
7:25:37 PM Kostyshock Said the Library Committee will be meeting at the Library Saturday, February 19, from 10 a.m. to 2 p.m. It will be a work detail, if anyone has books to donate they can drop them off.
7:25:59 PM Garcia Asked if they would be discussing raises at the next Caucus.
7:26:22 PM Gulledge Said he thought it would be better to do this at the March 9th Caucus, after the budgets are in. He went to Staff Reports.
7:27:06 PM Callahan Asked Brussatti questions on the form he gave them. He asked why there is a negative balance carried in the Park & Rec fund.
7:27:41 PM Brussatti Answered they are in a deficit.
7:27:53 PM Callahan Asked if it was because of the lake dredging.
7:28:08 PM Brussatti Answered that there were grants to do the lake, and the money has been received, however, they are still in a deficit.
7:28:16 PM Callahan Then asked about the General Obligation Bond Series 2001-B. He asked if this is the bond issue where they rehabbed the Village Hall and Police Department. He was told it was. He commented that he was led to believe because of the agreement the Village signed with Hart recently, that the money could be moved over to the General Fund.
7:28:24 PM Brussatti Replied that he hadn't been advised of this.
7:28:30 PM Gulledge Responded that this is what they have been told, it can be moved.
7:28:35 PM Callahan Talked about the Water Softening Project, $172,000. He asked if this is the money that comes in from the bi-monthly water bills.
7:28:39 PM Brussatti Answered it is. He said this is the balance of the Bank Reconciliation as of January 31st.
7:29:02 PM Callahan Said the reason he is asking is the Village is spending quite a bit of money in Public Works for obvious reasons, such as relocating the utilities on 159. He said the money is not there just to meet the bond issue requirements.
7:29:23 PM Brussatti Commented that it is strictly water softening revenue that comes in every month, and the water softening bonds are paid from here.
7:29:33 PM Callahan Said the payment is Sixty, or Sixty-five Thousand a year for interest and principal on that issue. He said there is excessive funds of approximately $125,000. in the fund. He asked if it shouldn't be moved over to the Water Fund.
7:29:58 PM Brussatti Replied, it cannot be moved anywhere. The Water Softening Bond is its own issue. It must remain in the Softener Fund.
7:30:06 PM Callahan Commented that they only have to maintain enough to pay the issue off.
7:30:13 PM Brussatti Explained the money must stay in the fund for operating expenses of the water softening.
7:30:16 PM Callahan Said there are no operating expenses in the Water Softening Fund. All they do is buy salt and dump it in a pit.
7:30:23 PM Brussatti Replied, if something would happen to the water softener, the money would have to be there. It cannot be put in the Water Revenue Fund, according to Mary Kane. He said he would check with her.
7:30:39 PM Callahan Asked him to do that. He commented what good is the money going to do setting in the Water Softening Fund. It is not needed there.
7:30:47 PM Brussatti Said he would check with Kane, and the Bonding Company. He said it is his understanding that it cannot be moved into the Water Revenue Fund, it is its own bond issue.
7:30:56 PM Callahan Said he can see where the money that is required to pay the bond would have to be held separate. That is a legal requirement. He commented that there is a $110,000. minimum that is not needed in the Water Softening Fund, it could be used in the Water Department.
7:31:12 PM Brussatti Said he will check with Kane tomorrow. He was told that this is a separate bond issue and that is where the money is to remain.
7:31:24 PM Callahan Said to ask her specifically if they are required to maintain more than the bond principal and interest payments. That means this money would be sequestered for twenty years and never be used.
7:31:39 PM Brussatti Said he will check with her. It is his understanding the money is to remain in the fund.
7:32:06 PM Callahan Said if it is, then ask her, rather than let $100,000. set there, when it could be used somewhere else.
7:32:29 PM Brussatti Again said he will ask, but it is his understanding, that this is its own bond issue, and can only be used for water softening.
7:32:50 PM Gulledge Went back to Staff Reports. Presson had nothing to discuss.
7:33:16 PM Mann Reported that his crew has been doing a lot of building maintenance. He said they did put about 10 ton of blacktop down around town. Also, they have been trying to clean up in the park.
7:33:50 PM Bell Asked if he had a time frame on putting in the mulch, and if it is dry enough to do it.
7:34:06 PM Mann Said it is still too wet, they were out there Tuesday checking on it.
7:34:14 PM Gulledge Went to Business From the Floor. There was nothing. He went to Trustee Comments, Calendar Updates. He said President's Day is Monday, February 21, and Village Hall will be closed. The Library work day is February 19th from 10 a.m. to 2 p.m. He went to Trustee Comments.
7:35:23 PM Bell Said the first GIS staff meeting was last week. He said he got a lot of good input from the department heads, and he has some plans on where to go from this.
7:35:45 PM Callahan Commented that there was a memo in the Trustee packets reminding the department heads that their budgets are due by Friday, February 18th. He commented next about an article he read in the Collinsville Herald. The Collinsville City Board is considering putting another halt on multi-family. He said because they have had problems, and difficulty in the past, and now they are thinking about doing it again. He said one of his concerns is the planned urban developments, where the contractor comes in and the Village negotiates all the things, basically they are apartments, but they keep getting told by the legal advisers, they can't force a builder to sell the property. If he builds these things, and he wants to make them into apartments, even if they are designed to be condominiums or villas, etc., it is technically an apartment complex. He said the Village has quite a few of these agreements, and he thinks the Board needs to think about putting a halt to multi family. He feels it could be a problem particularly in the "bluff area".
7:38:13 PM Kostyshock Commented that he was in Drost Park yesterday, and he was really amazed at the number kids and parents using the park. They were really enjoying it. He told Bell he is doing a good job.
7:38:45 PM Garcia Made a motion to accept the resignation of Officer Finley, effective Friday, February 18. Bell seconded her motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:39:21 PM Garcia Asked if it would be possible when an employee, or a member of his family is seriously ill, or something of this nature, a memo could be sent to the trustees.
7:40:03 PM Gulledge Said he will check on this and try to do what he can.
7:40:11 PM Gulledge Said if there is no further business to come before the Board, he would entertain a motion to adjourn. Bell made the motion, and Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried and the meeting ended.

Respectfully submitted

Thelma Long, Village Clerk

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