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Village of Maryville, Illinois

Description Caucus Meeting
Date 4/13/2011 Location Council Chamber
Time Speaker Note
6:30:08 PM Gulledge Called the Caucus meeting of Wednesday, April 13, 2011 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll of those officers present. Answering the roll call were Trustees Vallino, Schmidt, Bell, Kostyshock, Garcia and Short. Also in attendance were Clerk Fenton, Attorney Motil, Public Works Director Presson and Police Chief Schardan.
6:30:48 PM Gulledge Called for approval of the March 23, 2011 meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Bell. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:31:16 PM Gulledge Stated Agenda Item number 8, approval to Hire Replacement Officer, will be stricken from the agenda. Went to first item and asked Presson to discuss.
6:31:43 PM Presson Discussed Change Order #3 to Natgun in the amount of $6,500 for hand rails. Explained the tank was designed without handrails on the top. Stated there is a ladder to access the two top tanks; however there are no safety harnesses at the top of the ladder. Stated handrails are required to make the tanks safely accessible. Stated the amount is covered under the loan.
6:32:37 PM Short Asked if this was a Department of Labor standard that was overlooked.
6:32:43 PM Presson Responded not necessarily; however it is a best practice issue.
6:33:06 PM Vallino Asked if anything else is needed from a safety perspective.
6:33:15 PM Presson Stated there is a guard rail available that goes around the outside; however it would be too expensive. Explained the hand rail is sufficient.
6:33:30 PM Gulledge Stated the item will be on the Board meeting agenda.
6:33:37 PM Presson Next, discussed Pay Application to Bruce Concrete for the Lakeview Acres Road phase 2 project in the amount of $4,357.85. Stated this is for work already completed.
6:33:54 PM Gulledge Commented there is a section of sidewalk on the east side of the road that is not finished in front of the house on the corner of Frey Lane. Explained they are getting estimates on how to fix the issue. Explained there will be an additional charge to have the sidewalk brought back to the curb edge, and they will likely have a recommendation in coming weeks.
6:36:14 PM Presson Discussed Pay App #1 to L&W Contractors for $82,295.96 for concrete work on Schiber Court. Stated the project is coming along nicely and is on schedule to finish at the end of the month.
6:42:40 PM Presson Commented on the work at pavilion #1. Stated they still have to add an outlet and change the face plate; however he is satisfied with the construction. Commented painting was in their bid; however he may apply another coat of paint. Bell commented his opinion the picnic tables should be anchored. Presson stated he will get it done.
6:47:48 PM Gulledge Went to next item, amending order of business. Stated this issue was discussed in November; however they decided to wait until after the election. Stated other municipalities have an invocation and have never had anyone question it. Stated Attorney drafted the ordinance using the current agenda order. It was decided to add "Trustees' Comments" to the New Business portion, and add a spot for Closed Session. Mayor stated they will vote on the ordinance at the next Board meeting and begin the prayer at the first meeting in May.
6:57:25 PM Gulledge Went to next item, Annexations on Wille Drive. Explained during the utility audit it was discovered that the property annexations were never recorded with the county. Stated this will be a forced annexation, so no public hearing is necessary. Stated due to the timing of notifications and publication requirements, the annexation ordinance will be on the May 18th Board meeting agenda.
7:03:13 PM Gulledge Went to Calendar Updates. Events were discussed.
7:05:09 PM Gulledge Went to Business from the Floor. There was none.
7:05:43 PM Gulledge Went to To Do List.
7:07:13 PM Gulledge Went to Trustees' Comments.
7:07:23 PM Bell Stated they have started the Civic Plus training and it is going well. Next, asked the Mayor to review the August 13, 2008 meeting minutes.
7:09:31 PM Kostyshock Asked regarding the Community Work Day, will they have a tractor and auger digging holes. Mayor stated they are supposed to do so prior to the work day. Kostyshock asked if there is a makeup date in case of bad weather. He was told no.
7:10:14 PM Short Stated the Fire Department fundraiser held Saturday was successful.
7:10:41 PM Gulledge Went to Mayor's Comments. Referred to a request from Heather Watkins regarding use of the Community Center for the library summer reading program. All were in favor as long as they clean up after themselves, subject to availability and the item will be re-evaluated at the end of the summer to decide if they will continue the practice next year. Next, commented he needs RSVPs for the Chamber Auction and Congressional Prayer breakfast.
7:17:39 PM Gulledge Asked for a motion to go into Closed Session to discuss personnel matters under 5ILCS120/2(c)(1). Motion was made by Schmidt and seconded by Vallino. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:49:09 PM Gulledge Asked for a motion to come out of Closed Session. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Schmidt -yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:49:41 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:50:02 PM   The meeting ended.

Respectfully submitted,

 

Tracy Fenton, Village Clerk

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