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Village of Maryville, Illinois

Description Caucus Minutes
Date3/23/2005 Location Council Chamber
Time Speaker Note
6:30:05 PM Gulledge Called the Caucus meeting of Wednesday, March 23, 2005 to order, and invited those in attendance to join in the Pledge of Allegiance. He then asked for a roll call of the officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Kostyshock, and Garcia. Trustee Callahan was absent. Also in attendance were Clerk Long, Attorney Wigginton, Police Chief Schardan, four (4) citizens, and two (2) reporters.
6:31:15 PM Gulledge Called for approval of the minutes of the March 9, 2005 Caucus meeting. He asked if there were any questions, additions, or subtractions to the minutes as prepared by the Clerk. There were none. He asked for a motion to place the minutes on file. Voting on the motion: Limberg- yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:32:15 PM Gulledge Introduced Dennis Kress, a candidate for CARD representative, who had asked to speak to the Board.
6:32:38 PM Kress Said he lives at 1032 Hickory Point in Collinsville, and is running for the Park Board of the Collinsville Area Recreational District. He is the father of three (3) young children, and they use their parks extensively. He said over the last few years he has become frustrated with the conditions of the parks. He commented that taxes keep going up every year and the parks continue to decline. He said he has a finance degree from Eastern Illinois University. He works for the City of Collinsville in the Public Works Department. He has worked for Collinsville for twelve years, and has lived in Collinsville for eighteen years. He commented that when he first met with Mayor Gulledge to introduce himself, and basically tell him why he was running for the CARD Board, it is basically out of disappointment in what is going on with that Board. He said he knows that people in Maryville feel CARD has turned their back on Maryville. He spoke about the finances. He said he doesn't know what all the finances are, and he doesn't have a grasp of where all the money is in CARD. He commented that at this point he doesn't think anyone does. He said if he is elected will find out where the money is going, and he will try to keep a handle on it as best as he can. However, he will only be one member of a five member Board. He said he will try to answer any questions the Mayor and Trustees may have.
6:35:20 PM Limberg Commented that he hopes Maryville gets fair shake.
6:35:34 PM Kress Said he would see that Maryville gets treated fairly. He said he has been to a few CARD meetings and there has been a lot of people that feel the CARD Board is not representing all the people in the district. He said what drew him to run for the Board is the poor condition of their parks.
6:36:44 PM Schmidt Said he wants to commend Kress for trying to get into that "hornet's nest".  He said he thinks he will have an uphill battle.
6:36:58 PM Kostyshock Spoke about park land. He said CARD has been promising to buy park ground for Maryville for about twelve years and so far, Maryville has received nothing.
6:37:11 PM Kress Said this was brought up at the meeting last week. The Director of the Parks said he has some promising leads.
6:37:37 PM Gulledge Asked if anyone on the board has been called or asked by anyone running for CARD about Maryville. He said he read an article in the newspaper that two of them are really concerned. He is just curious if anyone has contacted them. He said evidently Kress is the only one. He thanked him for coming to speak to them.
6:38:34 PM Jack Kime Of 720 Andra Drive, Maryville was present to discuss the Village Gazette Newsletter. He said they are at the anniversary point with the Gazette. He feels it is time to take stock as to where they have been with it and where they are going. He said he has received twenty evaluation sheets back, and only one who wondered why tax money was being spent on this. He said his concern is the amount of time it takes to get the paper out. He would like to see the time frame tighten a bit.
6:40:13 PM Gulledge Said one of the few problems they have had is that because this is done every other month, that sometimes the dates of events gets caught between the time they get the paper back and mailed. He said the biggest problem is the mail. One time it will take two weeks, the next time two to three days to deliver. He suggested that when Kime brings the copy to be proofed, if the Board has no problem, he wants Jolene, Schmidt and himself to proof the copy and not wait for another meeting. This would expedite it a great deal.
6:41:57 PM Bell Said he has no problem with that, but he has a couple of questions. He said if they do continue publishing this, is there any way the entire Park Calendar of Events, probably twelve things, could be published in each issue. He was told that would not be a problem.
6:43:34 PM Kime Commented that this is not his newsletter, it is the Boards. Whatever they want put in there, is what will be put in it.
6:43:41 PM Bell Said his other question is what application Kime uses, is it Microsoft Word. He would like to put this on the web.
6:44:55 PM Kime Commented about a delivery service as opposed to postal delivery. He said one service told him they would deliver the paper for about 13 or 14 cents per copy. The Post Office charges 18.5 cents per copy. Or, they could hire teenagers to deliver them.
6:45:26 PM Schmidt Asked Kime about the delivery service and how the paper would end up on the persons property, since they could not put it in the mail box.
6:45:36 PM Kime Replied that what he saw was rolled up and someone with a handful was walking up and tossing them on the porch.
6:45:46 PM Gulledge Commented that they would probably end up in the trash. He said the post office is a little more, but at least, they know it is getting to each individual.
6:46:19 PM Limberg Asked if the Postmaster has any comments when this subject is brought up.
6:46:49 PM Gulledge Asked the Board if they are okay with him, Schmidt, and Jolene proofing the newsletter. They all agreed.
6:47:23 PM Kime Commented that if they have anything they want him to put in the newsletter, let him know. He told them this is their newspaper, not his.
6:48:07 PM Gulledge Told Kime that he and the Board appreciate his contributions to the Gazette. He went to the next agenda item, PowerPhone Telecommunications Training for Kristen Burg.
6:48:21 PM Schardan Said Kristin wanted to go to this training when it was in Chicago. He said it is supposed to be one of the premier schools for telecommunicators. Since it is coming to Collinsville, he wants her to go.
6:49:26 PM Gulledge Commented that the cost is $289.00. He asked if it is a one-day class. He was told it is two days.
6:49:33 PM Schmidt Asked Schardan if anyone else wants to go, since it is this close, that he would recommend sending. Schardan replied he would have to ask. He was trying to do this where there would be no overtime, because Springer could cover her shift.
6:49:46 PM Gulledge Said there is a request from the police chief and the police committee to send Kristin to a two day class at a cost of $289.00 and probably an expense for her meals. He asked the trustees if they were okay with this. They were. He said this will be on the next Board meeting agenda.
6:50:41 PM Bell Asked Schardan about the situations with the work trailers and RVs that seem to be accumulating. There are times when a person cannot drive down the street because these big trucks and trailers are parking on both sides of road. He said he has noticed as he is driving around there are a lot of the work type trucks, trailers or mobile homes that are longer than the houses parked in the driveways. He wants to see the ordinance enforced. He said he has been told it is a police issue, not a code enforcement issue.
6:52:04 PM Gulledge Commented that they way he understands this is that if it is on the street, it is a police issue. If it is off the street, it is an ordinance violation.
6:52:22 PM Bell Asked what the ordinance states about a 40 or 50 foot RV setting in a residential driveway. He asked if it is against the ordinances.
6:52:25 PM Gulledge Replied he believes it is. It is supposed to be either to the side of the house, or to the back of the house. He said he knows the one he is talking about, and it is in the driveway.
6:52:42 PM Bell Commented that there are two in their subdivision.
6:52:49 PM Gulledge Said they need to make sure it is a police matter if it is on the street. He asked Chief Schardan to check on this. He said he is more sure of what is in the yards and driveways.
6:53:32 PM Schmidt Said the two on the street in Rolling Meadows, the owners were talked to by Officer Lange, and they were given a week to take care of it. Officer Lange told the owners after the week is up, they will be cited every day that the trailer is still on the street. If the situation is not taken care of, the trailer will be towed and stored at the owner's expense.
6:54:47 PM Bell Commented he wants to make sure they follow up on this.  He said the other issue is probably a code enforcement issue.
6:54:58 PM Gulledge Said that Flaugher left on vacation today, so he will need to discuss this with Hellrung, and make sure he knows what he needs to do.
6:55:15 PM Schmidt Asked if they should be given a grace period of one week also. Mayor replied he has no problem with it.
6:55:29 PM Wigginton Commented that this has been addressed before, and the Code Enforcement Officer should be enforcing this.
6:55:49 PM Bell Said the response he got from the Code Enforcement Officer was "they're never home when we go there". He said for three weeks he has been given the same response.
6:55:53 PM Wigginton Said they can be served by Certified Mail with a Court Date to appear on the Collinsville Docket. If they do not appear or accept the Certified Mail, the court will automatically issue a notice to show cause, asking them to come to Court and explain why they failed to appear.
6:56:41 PM Gulledge Went to Item #7 on the agenda, Approval of Change Order #7 for Ehret Plumbing.
6:56:52 PM Kostyshock Said the Change Order is in the amount of $14,467.21, and needs Board approval only. This was issued due to a discrepancy in the totals on the last change order. However, the bottom number was correct and was also approved earlier.
6:58:16 PM Gulledge Spoke about the annual dues to the Southwestern Illinois Planning Commission. The dues are based on population, and 8 cents per capita. The dues for Maryville will total $472.40, and will be on the Board agenda for approval. He asked the trustees if they were okay with this. They were. He went to Calendar Updates.
6:59:23 PM Bell Said the Big Trash Pickup is next Monday, Tuesday, and Friday, on the regular trash day.
6:59:53 PM Schmidt Said there will not be a Planning Commission meeting on Monday, March 28. There is nothing on the agenda. However, there will be a Zoning Board hearing this Saturday at 9:00 a.m. in Village Hall. There are five or six variances the Osborn's are requiring for some of the lots for the addition to Remington for lot depth.
7:01:13 PM Gulledge Said the March 30th Caucus meeting is designated for discussion of the budget. Also, the monthly Public Works meeting is tomorrow at 2:00 p.m.
7:02:00 PM Schmidt Said the annual Easter Egg Hunt is Saturday at 11:00 a.m. at the Senior Citizen building. Also, April 2 a Library work day is scheduled at the Library on Schiber Court.
7:02:50 PM Bell Commented that Saturday, April 23rd is the book sale/kite flying event.
7:03:16 PM Gulledge Went to the To Do List, page 1 -
7:04:09 PM Bell Said under Administration he wants to add a line to add the gazette to the web page. He will set it up, and Jolene can take care of it after he sets it up.
7:04:14 PM Schmidt Suggested adding the agenda and minutes on the web site.
7:04:39 PM Bell Said these are produced in an HTML file, they are on the server. There would be a little set up work, and some training for Jolene. He can show her how to put them on the web. He said this has been discussed before, and the Board did not want to do this.
7:05:30 PM Wigginton Commented that his concern was about accidentally posting closed session minutes to the web site.
7:05:39 PM Bell Explained that closed session minutes are done in a totally different format, and kept in a different place.
7:06:17 PM Gulledge Asked the trustees if they were in favor of posting the agenda and minutes. Each trustee answered they were in favor. He commented that the minutes would not be published until after they were approved at the meeting. He said the next caucus meeting is dedicated to the budget. He went to page 2. He said he found out yesterday that the Village was approved for the PEP Grant Application 2005 for the parking blocks, the fish, and the docks. He said the fish must be ordered by Friday. The check will be hand delivered with the order tomorrow.
7:09:27 PM Limberg Asked about the restrooms in Firemen's Park.
7:09:41 PM Gulledge Answered that he is having trouble making connection with the volunteer architect. He is working on this.
7:10:03 PM Bell Asked if the light has been set up on the Master Gardner shed. 
7:10:24 PM Gulledge Replied he didn't know. Mann was working on it, however, he went home sick today.
7:10:29 PM Bell Asked if there was an update on the status of the OSLAD grant. He was told no. He commented that they have received the MEPRD grant. He asked if the Transit Authority is still interested in looking at the project.
7:11:40 PM Gulledge Replied they are waiting to hear from OSLAD, and after he has heard from them, he will be able to answer his question. He went to page 3. There was nothing to discuss on page 3. He went to page 4. There was nothing on page 4. He went to Trustee Comments.
7:11:51 PM Schmidt Talked about doing the final plats in the form of a Resolution, which is according to ordinance. He said he thinks this will help later on when questions arise. It will be easier to find answers. All the recommendations will be recorded in the body of the resolution. A copy of the resolution should be attached to the preliminary plat and to the final plat.
7:12:23 PM Wigginton Commented that he thinks this is a good idea. He said that Schmidt is the one who caught this in the ordinance.
7:14:01 PM Schmidt He asked about the Green Space Ordinance. He said in the ordinance, it requires the developer to set aside a certain amount of green space according to the size of the development. In an SR-2 the fee is $500.00 for each lot. He asked if anyone knew the reason for charging $250.00 for an SR-1 lot.
7:14:51 PM Gulledge Said what they were trying to do was let the developers know that a big lot gives both, $250.00 toward the parks, and automatically gives more green space because the lots are bigger. They are 16,000 as opposed to 10,400. He said there was discussion on making them the same, or making one less than the other, and this is what they came up with.
7:15:44 PM Schmidt Suggested considering raising it to $500for both. Make them the same.
7:16:05 PM Wigginton Commented that he agreed. He said Mayor Gulledge was correct. The reason they did it the way the did was to encourage developers to use SR-1. He said there was also discussion on what the starting fee should be. He said this is based on a lot of time spent with the consultants, who helped come up with the plan. These were the initial amounts, and based on the increasing cost of land in Maryville, he said they may want to consider raising both numbers. He said the purpose of the fee is to improve the parks, including purchasing land for parks.
7:16:57 PM Gulledge Commented that he agrees with Wigginton and he also thinks they should consider commercial lots also. He suggests discussing this with the Planning Commission.
7:18:43 PM Schmidt Using the power point presentation, said that he, Dutton, and Flaugher have looked at a possible remedy to a small problem, that will help the Village and the developers with scheduling Zoning Board meetings. He said it seems like that in some areas on cul de sacs that lots on the end of the cul de sacs are not meeting the required depth of the lot. However, at the same time, even though the mean depth of the side lots do not meet the Village requirements for SR-1 and SR-2, they are meeting the minimum lot requirements. He suggests amending the ordinance on lot depth on lots that are only on radius of cul de sacs. He said he plans on showing this to the Zoning Board and the Planning Commission.
7:22:45 PM Schmidt Commented that there is going to be a lot of development on 162 in the next few years. He suggests having Attorney Wigginton look into what would need to be done to give 162 an identity, such as 159 is. 159 is also known as Center Street. He thinks it has come to the point where 162 through Maryville should be named.
7:23:22 PM Gulledge Said he doesn't think the Village can name it. It is a State Highway. He said they can request it, but can't actually name it.
7:23:35 PM Wigginton Commented that it his understanding that there is a bill that was introduced by Representative Hoffman or Stephens to rename 162 Paul Simon Highway. It received a unanimous vote.
7:24:40 PM Bell Said at the Park Board meeting, they did recognize the fact that Mann, Presson and their crews are doing good job on walking trail. It is looking much better. Also at the meeting, they prioritized the list of grounds for parks that Juneau has put together. He said they would like to request that Juneau and Associates take the list and start whatever means they need to look into acquiring a piece of ground.
7:25:59 PM Gulledge Interrupted Bell and said if this was going to be discussed, it must be done in Closed Session.
7:26:35 PM Bell Commented that he is getting bids on a GIS server. He would also like to look into replacing or upgrading a couple of the other pc's, namely Thelma's and Marvin's. He would rotate theirs to the Squad Room in the Police Department, and put one in the Public Works in Gary Mann's office. Mann is involved in doing some of the GIS, and he will need a pc in his office. He said if it is okay with the Board he is going to look into getting some bids on a couple of new pcs for Village Hall. He said most budgets have line items for this. He asked Attorney Wigginton to discuss briefly the sump pump issue.
7:29:21 PM Wigginton Commented that he was asked to provide the Board with a copy of what he got from Glen Carbon with respect to sump pumps. They require sump pumps per the International Building Code, which they have adopted. He followed through with the request, however, the enclosure was left out of the envelope.
7:29:41 PM Bell Asked why the Village isn't using the International Building Code of 2000 instead of the BOCA code.
7:29:50 PM Wigginton Replied the reason is that the Building & Zoning Administrator has not made a recommendation to update to another code.
7:30:26 PM Kostyshock Said they have put new rock in the park and the path that cuts across the walking path has been filled in. He said in between the restrooms and the Master Gardner's shed they are going to raise that and put catch basins in to drain the water. He said the crews are doing a good job.
7:31:09 PM Bell Said there was a recommendation from the Park Board that over in the southeast side of the park, on the trail where the new rock was put on, it has washed out into one of the residents yard.
7:31:32 PM Kostyshock Said they are going to take care of this, but they haven't got that far yet. Next, he discussed the person who cuts the grass at the Cemetery is asking for a small raise from $120.00 to $130.00 per cutting. This is mainly due to the price of gas, etc.
7:32:04 PM Gulledge Commented he has no problem with this. He does a very good job taking care of the cemetery. He asked the board. They were in agreement to give him $130.00. It will be on the agenda for the Board meeting.
7:32:35 PM Kostyshock Said he did get bids on the Cedar Valley entrance to the bike trail. He said it really depends on how much the Board wants to spend. He said they can spend anywhere from $500 to $850. Bell said he was leaning more to the $500. Next, he said he got a bid on remulching and replanting all the flowers around Village Hall for $1500.00 from Scenic Views Landscaping. They will replace the shrubs and trees that died. He said this is why he likes to keep the same company because if not, no one knows who is responsible for the replacement of the trees, etc. Chandler said he will be here and it will be a better job this year than last year.
7:34:26 PM Gulledge Commented that he and Kostyshock have talked about this. They were very pleased with their work two years ago, but last year there were some problems. Kostyshock has talked to the guy and he has assured him that he will be here personally. He commented that Kostyshock has made a recommendation to have Scenic View to fix the bike trail and fix the property around Village Hall, not including the Memorial, at a cost of $2385.00.
7:35:02 PM Bell Suggests spending $600 on the Bike Trail instead of $850.
7:35:12 PM Gulledge Asked the trustees if they were okay with this. They all said they were.
7:35:25 PM Schmidt Commented that the next time they come out, have them look at the new sign in Firemen's Park, and see if they can give some ideas for the base area around the sign after IDOT is finished.
7:36:01 PM Kostyshock Said he had a meeting with the Master Gardeners on Monday, and they are going to take sole responsibility of the Memorial. They will choose the flowers, the Village will pay for them. They are going to do all the upkeep. He said he told them the Board would like to have everything done, and blooming for Memorial Day. The said they could do it.
7:37:09 PM Gulledge Spoke of the change in the location of the Memorial Service again this year. The American Legion puts this service on in conjunction with the Ministerial Alliance. It will be held at the Centennial Plaza between the Administration Building and Police Department again this year, because of all the mud, etc. from the construction on the highway.
7:37:38 PM Kostyshock Said they do have plans to put lights along the sidewalk at the Memorial, and the Master Gardeners suggested that flowers be put around the pad the cannon sits on.
7:37:49 PM Garcia Commented that she wants to thank Gary Ceretto for doing the Easter Egg Hunt. It is a lot of work and he does it on his own.
7:38:27 PM Gulledge Commented he agrees. Ceretto did this for years with the Maryville Business Association. However, for the last several years, he has been paying for this. He is a member of the Maryville Kiwanis Club and will probably turn this over to the Kiwanis. He said Ceretto has done a lot of good things, especially the Easter Egg Hunt. Next, he talked about letter he received asking him to put together a proclamation for the YMCA. He gave the letter to Attorney Wigginton so he could put together a proclamation for the first meeting in April.
7:40:09 PM Gulledge Said that Schmidt has been handling the Cable TV Consortium, and he did say that he thought Venice and Granite City were joining. They did join and instead of Maryville paying $1,121.00, it will now be $894.00. He asked Attorney Wigginton if they would have to vote on this again. It is the same agreement, but the price went down. Wigginton said no because the price does not exceed what was authorized. Next, he talked about the good job Schmidt is doing working with members of the Economic Development Committee, the Planning Commission, Attorney, himself, and the engineers working through the Halloran Agreement. He wanted everyone to know how much he appreciates Schmidt's effort and input. He also thanked the Board and members of the Planning Commission that took time out of their busy schedules on Saturday, and also Chief Schardan and Kevin Flaugher, for taking the bus tour of a potential development may be coming to Maryville. He said it is good before making any kind of decision or consideration to try to get as much information as possible before making the decision. He thanked the Board for being proactive. He reminded the trustees that next Wednesday's Caucus will be dedicated to discussion on the budget.
7:44:02 PM Limberg Commented that he wanted to thank KMOX radio for having their morning show at Red Apple this morning. It was good that "big town St. Louis" came to "small town Maryville". He said Joe Semanisin, County Board member presented KMOX with Maryville's Centennial Book.
7:45:10 PM Gulledge With nothing further to come before the Board, he called for a motion to adjourn.
7:45:17 PM Limberg Made a motion to adjourn, and Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried and the meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk 

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