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Village of Maryville, Illinois

Description Caucus Minutes
Date4/13/2005 Location Council Chamber
Time Speaker Note
6:30:02 PM Gulledge Called the Caucus meeting of Wednesday, April 13, 2005 to order. He invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll call of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, and Garcia. Callahan and Attorney Wigginton arrived later. Kostyshock was absent. Also in attendance were Clerk Long, Water & Sewer Superintendent Presson, Street Superintendent Mann, Building & Zoning Administrator / Fire Chief Flaugher, eight (8) citizens, and two reporters.
6:30:54 PM Gulledge Called for approval of the March 30, 2005 Caucus minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. He asked for a motion to have the minutes placed on file. Limberg made the motion, and the second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Garcia - yes. Motion carried.
6:31:44 PM Gulledge Commented that since there is a group of citizens at the meeting, he will reverse the order of the agenda items. He reversed agenda items 5 and 6. He informed everyone that this is a Caucus meeting, and no official business, other than discussions, will take place. He asked Trustee Bell to discuss Agenda Item #6, Boat & RV Parking Issues.
6:32:17 PM Callahan Arrived and was seated.
6:32:26 PM Bell Began by saying he asked that this matter be put on the caucus agenda because the Village Code Enforcement Officer cited several residents for boats and RVs parked in front of the house. The current ordinance specifies that these are supposed to be at the rear of the house. He said he asked Building & Zoning Administrator to provide them with some information from other municipalities about how they take care of this. Flaugher provided this information, and is in the packets. He said the reason he asked this to be on the agenda tonight was to see if the Board wanted to continue with the current ordinance or if they would want to make some adjustments to the ordinance.
6:33:27 PM Wigginton Arrived and was seated.
6:33:33 PM Gulledge Opened the matter for discussion.
6:33:54 PM Garcia Commented that she wants to keep it the same, but perhaps make an exception for the gentleman in the audience that has had his for twenty-five years, and cannot get to his back yard. Bell replied that they can't make an exception for one person. Garcia commented perhaps discussing this with each permit.
6:34:45 PM Gulledge Commented that what Garcia is referring to is one of the communities on the survey that Flaugher gave them. He read what other surrounding communities are doing. He said Garcia is referring to the City of Edwardsville issuing a side yard special use permit.
6:35:35 PM Garcia Answered only because he can't get to the back yard. She said she wants to be sure they can't get to the back yard. She doesn't want anyone getting a special use permit just so the boat or camper can be parked in the side yard.
6:35:53 PM Gulledge Commented that anyone requesting a special use permit has to go to the Zoning Board of Appeals. Attorney Wigginton said this is correct. Callahan asked what this costs. Gulledge replied he believes a special use permit costs $100.00.
6:36:14 PM Bell Commented that he tends to disagree with Garcia. He said in driving around looking at some of these situations, he likes the Village's size limitations. He said there was a lot of thought that went into this when it was done. He said he doesn't have a problem with the side yard, especially the ones that have a fence around the side yard. He said he likes a few words from Troy's ordinance, but he also likes the Kansas City one referring to corner lots.
6:37:44 PM Garcia Said most of the complaints she gets are boats or trailers parked in the driveways or the side of the house.
6:37:56 PM Callahan Commented that in the area he lives in, in one block, there are six (6) violations. Three of the six can't put them in the back yard because they have a house there. He said in old town, the lots are smaller. He said he agrees with Bell, in the sense that he thinks the Village is "opening up a big can of worms". He said he doesn't think this ordinance has been enforced at all until just recently.
6:39:03 PM Limberg Commented that he thinks the best way to enforce this besides by ordinance is not to allow it at all. He said in the subdivision he lives in it is not allowed. However, until the ordinance is changed, it must be enforced.
6:40:21 PM Schmidt Said the majority of the trailers and boats were warnings issued the first part of April. He said it wasn't only Bauer Lane, there were some on West Main, on Williams, some in the Rolling Meadows area, it was in old town on Lange and Donk. He said he counted twenty-three different warnings for trailers, and approximately nine for boats. He said he drove around last night looking at the addresses, and it appears that 40 to 50% of the violations have been corrected. They either removed them totally or put them in the back yard.
6:41:56 PM Bell Commented that some of these are on a temporary basis.
6:42:09 PM Schmidt Said he has some reasons to leave ordinance as it is. He said there are some people in the community that don't complain, they may not like what their neighbor is doing that is an ordinance violation, but they don't complain. Another issue to consider is if the ordinance is changed to allow side yard parking, there will be more showing up because those who have them in storage will bring them out of storage. Also, in some of the areas, especially the SR-1s, if the ordinance is changed, there will be boats and trailers in Foxmill, Autumn Oaks, etc., and even in some of the SR-2s such as Pinehurst and Stonebridge. He talked about some of the subdivision restrictions that do no allow the residents to build back yard fences that come out from the sides of their house. They only allow the fence to come out from the back side of the house, straight back to the property line.
6:45:33 PM Bell Pointed out, of the surrounding municipalities, Maryville is the only one who does not allow side yard parking. He said he wants to stay with the size limitation, but he is in favor of adding side yard parking. He also likes that it should be enclosed in a fence or something.
6:47:25 PM Gulledge Said Edwardsville allows rear yard only, and side yard with a special use permit.
6:47:51 PM Callahan Commented that he agrees with Bell. He doesn't think it affects the image of the town. He said some of the subdivision covenants might take care of this. He asked Attorney Wigginton how long this ordinance has been on the books.
6:50:01 PM Wigginton Replied it was amended several years ago, when the Board discussed this whole situation of boats and campers. This is when it was amended to rear yard only, and the 32 foot size was added.
6:50:08 PM Callahan Commented that in all this time there was never any tickets issued.
6:50:25 PM Gulledge Replied there were no tickets issued, just warnings only. He said Building & Zoning went out to enforce the ordinances, as they were told to. He talked about the turmoil it caused. He said they were asked not to continue until after the Board decides if there are going to be any changes to the ordinance. At this time he allowed the residents to speak.
6:52:39 PM Ed Tracy 712 Valley Drive said he just bought a camper a month ago. He said he didn't know about the ordinance or the amendments that were passed.
6:52:51 PM Gulledge Said the changes that Callahan and Wigginton were talking about were actually passed in 2003.
6:53:06 PM Tracy Asked why the residents were not notified. He said he might not have bought a trailer if he had known.
6:53:22 PM Wigginton Responded that the ordinances are always a matter of public record. He commented that Maryville goes out of its way to notify the public. The ordinances are on line on the internet, and they are available in Village Hall for anyone to look at anytime.
6:53:51 PM Tracy Said he had a neighbor, now deceased, that kept a mobile home on Valley Drive for 12 years. None of the neighbors ever complained.
6:54:12 PM Gulledge Replied that he doesn't disagree with what he is saying. It is just one of those things, that if no one complained, nothing was done. He said this doesn't make the Village's position right. The Building and Zoning Department was given a directive to start enforcing some of these things.
6:54:50 PM Tracy Asked if they are going to have to put in another driveway to get their trailer in and out.
6:55:14 PM Gulledge Replied that currently the ordinance states that an RV, trailer, or boat can't be parked in the front driveway. It cannot be parked in the side driveway. It must be parked in the rear yard, or enclosed.
6:57:16 PM Gene Harshaw 714 Valley Drive, said he is asking the Board to consider side yard parking like Collinsville, Troy, and Glen Carbon. He said he cannot get to his back yard to park. He has been parking his trailer on the side yard since 1979. He is asking for a change in the ordinance to allow side yard parking.
6:58:24 PM Doug Keene 716 Valley, said his problem is a little different in that he has two trailers. A flat bed trailer to haul certain things on and a cargo trailer to haul motorcycles. Currently, it looks like the ordinance reads that only one is allowed. He said it looks like even if it is in a garage, he can only have one.
6:59:21 PM Wigginton Replied that this wasn't addressed because the Village has other ordinances relating to parking of commercial vehicles, or commercial related vehicles in other areas. He said a person having two trailers wasn't anticipated when they were discussing this ordinance.
6:59:46 PM Keene Commented that a lot of people have a boat and a camper. He asked the Board to consider removing the limit.
6:59:56 PM Wigginton Replied they will put this on the list for consideration.
7:00:05 PM Jim Link 3312 Mary Drive, said he agrees with Keene. He has boat and a trailer. He said he was concerned with the language in the ordinance also. He said his boat is in compliance with the ordinance. It is in the back yard, behind the house, but the trailer is not. He said he has done a study on 37 different cities in St. Louis County and Illinois. Most of them do say that a trailer can be in the side yard, as long as it does not protrude out to the curbing. He urged the Board to allow side yard parking. He said he has talked to several council people, and keeps being told that the rules have to be enforced.
7:02:31 PM Gulledge Commented that after the first couple days of phone calls, he stopped the enforcement until they can get clarification on the ordinance.
7:02:53 PM Bell Asked Link of the ordinances he has looked, at how many included verbiage on having the side yard fenced in.
7:03:32 PM Link Answered maybe ten or twelve.
7:03:45 PM Tom Callahan 1008 Robert, said he doesn't park his trailer at his residence. He brings it in to prepare for trips. He said it was there twelve hours the first day they were enforcing the matter.
7:04:47 PM Gulledge Answered that he is sure the officer didn't know it was only there for twelve hours.
7:05:30 PM Wigginton Commented to Mr. Callahan that he represents a number of municipalities, and one of the ways it is enforced is if the officer sees it, he issues a warning or a notice instead of a ticket. That gives the homeowner an opportunity to call the Code Enforcement Officer and explain that the trailer is stored off-site, and only brought it home to prepare for a trip.
7:06:15 PM Tom Callahan Said the rule states that it is not allowed at all. He said basically he is being told it is okay to break the rule.
7:06:24 PM Wigginton Commented that if he would have to be cited, then they would have to go to court. The court would use common sense, and it would look at the intent of the ordinance. The intent is to stop people from permanently parking trailers and recreational vehicles in violation of the ordinance. Callahan said he objects to this as it would cause him to have to take off work to appear in court. Wigginton said he understands what his issue is.
7:06:49 PM Bell Commented that some of the ordinances state there is a four hour period.
7:07:14 PM Wigginton Said some have two hours, six hours or eight hours, etc. as long as the person in actively doing something to the trailer, cleaning or loading it. The intent of the ordinance is to stop the large RVs and boats from being in the driveway in front of homes.
7:07:32 PM Limberg Commented that in his subdivision, if the RV is pulled in during the day, and is still there the next day, it is in violation.
7:07:56 PM Gulledge Commented that he thinks everyone has to use common sense. He said the Board has had a lot of comments, and they will take them under advisement. This is the Building and Zoning Department which Trustee Schmidt chairs, and they will get some recommendations and they will try to let them know what is decided.
7:10:02 PM Schmidt Suggests that the Board give a 30 day grace period until this can be resolved.
7:10:49 PM Harshaw Asked when the change will happen.
7:11:25 PM Gulledge Said if they will write their names and phone numbers, he will contact them. Harshaw asked if they were going to discuss the Bauer Lane Sewers this evening. Mayor said he received some information from the Village Engineer today, and in two weeks on this will be on the agenda.
7:12:30 PM Harshaw Said he understands that approximately 40 people did not send back the survey. He said he would be more than happy to follow up on this if he had a list of the names.
7:13:20 PM Link Said he has not sent his letter in and asked if he can still send it in. He was told he could.
7:13:38 PM Bell Discussed the next agenda item, Price Quotes on computers from Computron. He asked for a quote on a new server for the GIS system. Besides the server, the price includes cabling from Village Hall to the Police Department and Public Works, and setting up a private network for the Firehouse, so all departments can share the data. The price is $6250. He said before he brings this before the Board for approval, he will verify the prices. The cost is to be split across all departments. He also asked for a quote to replace the pc's for the Comptroller and Clerk. These are complete systems with 19" LCD Monitors. The price includes transferring all their programs and data from their old PCs for a total of $3798. He said he plans on moving one of the old PCs to Gary's office, and putting the other one in the squad room. He wants to purchase these now. He said the only additional cost to this is there will be a cost for labor only of $400.00, and this is basically to clean up the older pcs. He is recommending this to be placed on the next Board meeting agenda.
7:21:15 PM Presson Discussed the Radio Read Meters. He said he obtained three bids. Midwest Municipal Supply, IMCO Utility Supply, and Schulte Supply. This information was included in the Trustee Packets. He is recommending the Village purchase the Radio Read Meters from Midwest Municipal Supply in the amount of $86,087.50.
7:22:04 PM Bell Asked if these were earmarked for a particular area.
7:22:31 PM Presson Answered that approximately 300 are for the Rolling Meadows area and on to Rosewood.
7:22:45 PM Gulledge Complimented Attorney Wigginton, and Presson. He said a couple of years ago when they purchased the same amount of meters, the cost was $101,315. This represents a savings of $15,227.50.
7:23:07 PM Callahan Asked if the meters have been used for two cycles.
7:23:21 PM Presson Replied yes, and everything seems to be working good. Most of the problems are from lawn mowers being run over them. However, most of those have been salvageable.
7:23:46 PM Callahan Was to discuss the next agenda item, the Budget - He said he has not received anything back from the last meeting. He said he asked Brussatti last week if he had things ready. He told him he was getting close.
7:24:17 PM Gulledge Said Brussatti said he has answered all the questions Callahan had at the Budget Meeting. The discussion continued on who was to do what. Jolene was to change the figures, after the department heads decided what they wanted to change. He asked Callahan to call Jolene and let her know what he wanted done.
7:29:21 PM Flaugher Commented he didn't get any feed back on his budget. He was on vacation. He also asked the Board for direction on what to tell people about complying with the ordinance regarding the parking of RVs, trailers, and boats. He said he agrees with Schmidt, a lot of the people have complied. He has received several calls from people who have complied, and they want to make sure everyone else does.
7:33:10 PM Schmidt Asked Flaugher about the line item in the budget, Subdivision Improvements Fees. He said they were not clear what the figures represent.
7:34:14 PM Flaugher Answered that in Building & Zoning, it is hard to estimate what revenue will be coming in. There may be no new development in a year, or there may be several developments in a year. It is very uncertain. The improvement fee is 4% of the engineers estimated cost of improvements on the subdivision that the developer must pay.
7:35:52 PM Callahan Asked Flaugher if his budget included a new employee.
7:36:03 PM Flaugher Replied no, it included the current employee only. He commented that the wages in the Fire Department went up and this is due to the IRS saying the firemen's bonus must go through payroll.
7:37:27 PM Gulledge In the absence of Trustee Kostyshock, discussed the Third Street Storm Sewer bids. There were four (4) bids. Keller Construction, $18,003.84; Ehret, Inc., $20,804.04; Haier Plumbing & Heating, $23,748.96; D&K Backhoe, $31,514.20. The recommendation is to award the bid to Keller Construction in the amount of $18,003.84. This will be on the Board agenda next week.
7:39:23 PM Gulledge Discussed the 2004 MFT Supplemental Municipal Estimate of Maintenance costs in the amount of $3990.02 to be added to the 2004 MFT. He asked if anyone had questions. No one did. This will be on the Board agenda next Wednesday.
7:40:20 PM Gulledge Talked next about the 2005 Municipal MFT Maintenance in the amount of $167,000.00. He asked if anyone had questions or comments on what is going to be done. Each Trustee had a copy in their packet.
7:40:55 PM Schmidt Asked on the last page about the material and labor for oil and chipping. His question was why is Bauer Lane referred to as Jefferson Drive, west of Jacquelyn Court.
7:41:40 PM Gulledge Answered that this was the way it was platted. Everyone refers to it as Bauer Lane, but is actually platted Jefferson. This will also be on next week's Board agenda.
7:41:56 PM Gulledge Next, talked about the 2005 Municipal Maintenance Material Letting. He said this is actually the concrete that will be used for patching streets, etc.
7:42:41 PM Gulledge Discussed the 2005 MFT Engineering for MFT projects. He said this is set by State Statute, not by the individual engineering firms. There were no questions on this item. It will be on the Board agenda next week also. He went to the next agenda item.
7:43:44 PM Callahan Talked about the stationery for the library. He said he showed it to Attorney Wigginton and he has no problems with it. It is basically the stationery they will be using for their everyday business. It was designed by Diane Semanisin. He said they had a meeting last night and asked that the Board approve the stationery.
7:44:08 PM Gulledge Asked if anyone had questions or comments.
7:44:12 PM Schmidt Commented they are doing a fine job, and he doesn't think the Board should be getting involved. He doesn't thing they need Board approval on the stationery.
7:45:12 PM Wigginton Commented that Schmidt is right, and this was made clear to the committee when it was formed. However, if they want to use the Maryville name on any promotional materials or stationery, the Board should see it and be made aware of what they are doing.
7:45:38 PM Schmidt Commented that so it doesn't get misconstrued that this is a Village entity doing this, it is not. The Village, at this point, has nothing to do with the committee and what they are doing.
7:46:19 PM Callahan Pointed out that he and Trustee Kostyshock are liaisons to the committee.
7:46:52 PM Gulledge Commented that the Village said they were not going to spend money, but the Board is allowing them to use the building, and also allowing them to seek a grant for a Demonstration Library.
7:47:42 PM Callahan Said they are in contact with Charm, the lady from Lewis & Clark. The grant seems to be a go. The applications must be in by the end of May. If the grant is awarded November, it would have to be on the ballot in March, 2006. He said this is the time frame they are looking at.
7:48:59 PM Gulledge Went to Calendar Updates. Due to technical problems, he went to Trustee Comments.
7:49:26 PM Schmidt Talked about an article in one of the local newspapers. Apparently there is going to be a pool of money that will be made available to municipalities to improve park grounds, acquisition of park grounds, etc. through MEPRD with a low interest rate.
7:50:37 PM Bell Discussed the Park Committee recommendations. The first one is to correct the problem of agate screening from the Walking/Jogging Path washing onto the Donald Patton Property at 400 Copper Bend Road in Copper Creek subdivision. Member Al Ebert will be happy to show Village employees the problem area. The second recommendation is to install locks with a combination type lock on the two closets in the library building designated for the Park Committee's use. He said the Chicken & Beer Dance is April 23. Also the GIS meeting is scheduled for Monday, April 18th.
7:54:05 PM Callahan Said the question came up last night at the Library/Museum meeting that the 2nd annual Maryville Pride Walk is the same date as the Mayor's Prayer Breakfast, and if this would be in conflict with the Prayer Breakfast. Gulledge replied that the Prayer Breakfast would be over by 8:30 a.m. so 8:45 a.m. would be okay for the walk, he can catch up if they leave before he gets there. He talked about the joint announcement between the Library Committee and the Park Committee for the book sale and kite flying contest. The library book sale is scheduled for Saturday, April 23 and Sunday, April 24 at the Library on Schiber Court. On Saturday, April 23, the kite flying contest will be held in Drost Park from 12 p.m. to 4 p.m. with a rain date the next day, April 24.
7:56:28 PM Limberg Told Callahan if the Library needs counter tops, to contact his former employer, Fred Fish of Collinsville Custom Kitchens. He said he is willing to donate some counter tops.
7:56:54 PM Callahan Asked that a notice be put on the marquee for the book sale kite/day.
7:57:26 PM Gulledge Went to the To Do List, page1. There was nothing. He went to page 2.
7:57:53 PM Schmidt Said the leaf burning issue is up and ready to go. It will be on the Caucus Agenda, April 27.
7:58:30 PM Garcia Asked if the Park Board is going to do anything with a skateboard park.
7:58:55 PM Bell Answered that they have discussed this, and did get some prices. However, the Park Board doesn't think they have any ground available to put in a Skateboard Park. He commented that this would be a good activity to add to some new park ground.
7:59:42 PM Gulledge Responded that he was at the meeting when this was discussed, and the majority of the members didn't think this would be compatible with the rest of the park. This should be something that is a stand alone project. The other thing was the money. He told Garcia they are looking for some grants.
8:00:41 PM Bell Asked about the Cedar Valley Bike Trail landscaping.
8:01:00 PM Gulledge Replied that Scenic View was called, but they have not started the work yet. He went to page 3; there was nothing. He went to page 4, and there was nothing to discuss. He went to Mayor comments. He announced that on Saturday, May 21, from 8:00 a.m. to 12 Noon, there will be a grass and limb drop off for Maryville residents only at the water tower. He said on Wednesday, April 27, at 6:15 p.m. there will be a public hearing to discuss Madison County Community Development Projects for 2005. The Village has a hard time qualifying for this because their basis is low to moderate income. He said he has some particulars on a few things they might be able to do. If anyone wants to discuss this, they can come by and talk to him about it. Next, he reminded those present of the Congressional Prayer Breakfast on Monday, May 2nd at 7:30 a.m., at the Gateway Center in Collinsville. He also reminded them of the Mayor's Prayer Breakfast on Thursday, May 5th, at 7 a.m. at the Mother of Perpetual Help Hall, and is sponsored by the Ministerial Alliance. The tickets are free, however, there will be a freewill offering received. All proceeds will go to the Outreach Center Building Fund. Next, he talked about openings on the Economic Development Committee. He plans on filling one of the vacancies with Linda Mauck who lives in the Stonebridge area. He plans on putting her name before the Board next week. He said they still need two more people. He commented that if anyone has anything for the Village Gazette, Jack Kime, the editor, is requesting information.
8:06:11 PM Bell Asked if the ordinance on RV, Boats, & Trailers will be discussed further at another Caucus.
8:06:28 PM Gulledge Answered that he plans on giving this to Trustee Schmidt and let him take care of it. He can contact each one for their suggestions and put something together, and bring it back to the next Caucus for discussion.
8:06:59 PM Limberg Commented that a lady in his subdivision called him and said she missed the big item pick up, and wanted to know when the next one would be. He was told it will be in October.
8:08:26 PM Garcia Talked about the Appreciation Day for the Food Pantry and the dinner invitation they all received. She wants to see a good turnout from the Village Officials.
8:09:17 PM Gulledge With no other business to come before the Board, he called for a motion to adjourn. Bell made the motion, and the second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Garcia - yes. Motion carried and the meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk 

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