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Village of Maryville, Illinois

Description Board Minutes
Date4/20/2005 Location Council Chamber
Time Speaker Note
7:00:00 PM Gulledge Called the Board meeting of Wednesday, April 20, 2005 to order, and invited those in attendance to join in the Pledge of Allegiance. He asked for a roll call of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, and Kostyshock. Trustee Garcia was absent. Also in attendance were Clerk Long, Attorney Weilmuenster, Street Superintendent Mann, Comptroller Brussatti, Police Chief Schardan, Building & Zoning Administrator / Fire Chief Flaugher, four (4) citizens, and two (2) reporters.
7:00:55 PM Gulledge Asked for an amendment to the agenda. He asked that Resolution 2005-04, a resolution allowing Motor Fuel Tax money in the amount of $200,000.00 to be used, if needed, on the Third Street Storm Sewer project. Kostyshock made a motion to amend the agenda to include Resolution 2005-04, and Limberg seconded the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:01:54 PM Gulledge Called for approval of the minutes of the April 6, 2005 Board meeting. He asked if there were any questions, additions, or subtractions to the minutes as prepared by the Clerk. There were none. Schmidt made a motion to have the minutes placed on file, and Kostyshock made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:02:42 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills. There were none. He asked for a motion to pay the bills. Kostyshock made the motion and the second was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:03:13 PM Gulledge Asked if there were any communications.
7:03:21 PM Long Read an invitation from the Collinsville Area Recreation District to attend an Appreciation Event to be held at Bobby's Frozen Custard on April 23, 2005. Next, she read a letter of resignation from Andrew Hellrung, resigning from his job in Building and Zoning. The effective date of his resignation is May 13, 2005.
7:05:13 PM Gulledge Asked for a motion to approve the communications read. Bell made the motion, seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:05:32 PM Gulledge Went to Legal Matters with Attorney Weilmuenster.
7:05:41 PM Weilmuenster Read Ordinance 2005-11, An Ordinance Authorizing The Execution Of A Water Service And Pre-annexation Agreement for property belonging to Sean R. & Heidi Turner, Lot 1 Walnut Ridge Subdivision, 1st Addition, commonly known as 5735 Old Keebler Road, Collinsville, Illinois 62234.
7:08:11 PM Gulledge Called for a motion to approve Ordinance 2005-11. The motion was made by Kostyshock, and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:08:49 PM Weilmuenster Discussed Ordinance 2005-12, An Ordinance Authorizing The Execution Of A Water Service And Pre-annexation Agreement for property belonging to Michael and Shelley Cook. Lot 14 Blake Trails Subdivision, commonly known as 10 Bliss Terrace, Collinsville, Illinois 62234.
7:10:15 PM Gulledge Commented that everything in this ordinance is the same as 2005-11. He called for a motion to approve Ordinance 2005-12. Bell made the motion and Kostyshock made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:11:01 PM Weilmuenster Read Resolution 2005-03, A Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code, appropriating $167,000.00 from 01/01/05 to 12/31/05.
7:12:37 PM Gulledge Called for motion to approve Resolution 2005-03. The motion was made by Kostyshock, and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:13:19 PM Weilmuenster Read Resolution 2005-04, A Resolution for Improvement by Municipality Under the Illinois Highway Code. The streets to be improved are Donk and Lange Avenues from Division Street to Third Street.
7:14:37 PM Gulledge Called for motion to approve Resolution 2005-04. The motion was made by Kostyshock, and the second was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:15:22 PM Gulledge Asked if there were any reasons for Closed Session. There were none. He called for Old Business. There was none. He called for New Business.
7:15:45 PM Bell Made a motion to approve the bid from Computron for replacement of the Comptroller's and the Village Clerk's computers. The bid includes complete systems for both, as well as re-configuring the computers and loading all the software, in the amount of $3798.00.
7:16:25 PM Gulledge Called for a second to his motion. The second was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:16:52 PM Bell Made a motion to accept the bid from Computron in the amount of $400 to reconfigure the computers from the Comptroller and Clerk, and load them with any software needed. One is for the Public Works Department, and will be in the Street Superintendent's Office, and the other one will replace the PC in the Squad Room in the Police Department. This is $200 per PC.
7:17:34 PM Gulledge Called for a second to the motion. Schmidt seconded the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:18:18 PM Schmidt Made a motion to accept the resignation of Andrew Hellrung from Building & Zoning, effective May 13, 2005.
7:18:40 PM Gulledge Called for a second to the motion. Kostyshock made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:19:02 PM Kostyshock Made a motion to award the bid for the Storm Sewer Outfall at Third Street to Keller Construction in the amount of $18,00.84. There were four bids; Keller Construction, Ehret Plumbing, Haier Plumbing & Heating, and D&K Backhoe. Keller was the low bid.
7:19:32 PM Gulledge Asked for a second to the motion. Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:20:08 PM Kostyshock Made a motion to approve the 2004 Supplemental Municipal Estimate of Maintenance Costs in the amount of $3990.02. Limberg seconded his motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:20:58 PM Kostyshock Made a motion to approve the 2005 Motor Fuel Tax Notice of Material Letting. Schmidt made the second to the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:21:39 PM Kostyshock Made a motion to approve the Maintenance Engineering for the 2005 Motor Fuel Tax. Bell seconded the motion.
7:21:55 PM Gulledge Commented that this is done every year, and the engineering services amount is set by the State, not the engineers. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:22:27 PM Kostyshock Made a motion to award the radio read meter bid to Midwest Municipal Supply in the amount of $86,087.50. He commented there were three bids. The other bids came from IMCO Supply Company and Schulte Supply Company. Midwest Municipal Supply was low bidder.
7:22:53 PM Gulledge Commented that the bid is for 500 radio read meters, 250 3/4" meters and 250 1" meters. He asked for a second to the motion. Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:24:02 PM Gulledge Went to Staff Reports.
7:24:33 PM Callahan Asked Brussatti how the budget was coming along.
7:24:49 PM Brussatti Answered that he has had no other input on the budget. He told Callahan that he has the answers to the specific questions that he asked the night of the Caucus meeting designated for the budget. He said he doesn't think Jolene has received any other information either. He said she was called by a Trustee, and told not to change the figures.
7:25:22 PM Callahan Commented this is the same answer he gave last week.
7:25:24 PM Brussatti Replied the answer he gave him last week is because he thought he was specifically talking about the questions he had written down concerning some of the items that were on the budget sheet that no one understood. He told Callahan that he did leave a message asking him to call to discuss these items.
7:26:05 PM Callahan Said he did not get a message. Also, this is not the way he answered the question last week. He quoted an excerpt from the last Board meeting. He asked to be corrected if he was wrong, but at the Caucus meeting, they went through the budgets item by item with specific instructions on certain items.
7:27:25 PM Gulledge Commented that Jolene received some information from Chief Schardan and Presson gave her some changes. He told Callahan that after the meeting, he went to Jolene, and she was waiting for a couple of things from people. Brussatti has been on vacation. This is his first day back. Jolene has made the changes she had.
7:27:58 PM Bell Commented that the Board went through the budgets as a group, and went through every line item. The instructions were that Jolene would enter the changes into the spreadsheet as they were agreed to that night. The Trustees were to look at these at the next Caucus. He commented that if someone called them and told them not to change some of the items, that was wrong. This was agreed to as a group.
7:29:07 PM Kostyshock Commented they did make changes in the Street Department and he was against it. They said he didn't need to put the full amount of $700,000.00. They said put in a tenth or $70,000. and he doesn't think this is right. This will not be enough to operate the coming year. Bell commented that on this large amount, it should be amortized. It would not be paid for in one year anyway. The instructions were on large items such as this, the amount should be one tenth of the whole amount. Kostyshock disagreed with this procedure.
7:31:58 PM Gulledge Said he will have Jolene make the changes. He will bring them back to the next Caucus.
7:32:05 PM Bell Commented that if a large item is being bought, and he doesn't feel the Village needs to borrow the money to pay for it, and he knows a way to pay for it, he should bring that plan to the Caucus also.
7:32:10 PM Kostyshock Agreed to this.
7:32:30 PM Callahan Commented that he doesn't think the Village has enough cash to do the kinds of things that were presented to them.
7:35:24 PM Limberg Commented they did have changes. Marvin and Jolene were to make the changes.
7:36:19 PM Mann Announced a brush drop off on Saturday, May 21st at the Water Tower. The paint drop off will be on the 3rd Saturday in June, at the Collinsville Township Building on Route 157, from 8 A.M. to 2 P.M.
7:37:58 PM Bell Asked Schardan to make sure he is present when the computer change is made to be sure everything they need is installed.
7:38:13 PM Gulledge Went to Business From The Floor. There was nothing. He went Calendar Updates.
7:38:37 PM Bell Commented the Kite Flying Day/ Book Sale is on Saturday, April 23rd. This is also the date for the Chicken & Beer Dance. The Book Sale extends to Sunday, April 24. In May, the Mayor's Prayer Breakfast is May 5th, the Bike Safety Rodeo is May 7th, and there is a Concert on May 15th, in Firemen's Park. Also the Brush Drop-off will be May 21st.
7:39:45 PM Limberg Said the Memorial Service will be Monday, May 30, at 10 a.m. This is a joint event with the Maryville Ministerial Alliance and the American Legion, Post 917. It will be held in the Centennial Plaza in front of Village Hall.
7:40:39 PM Gulledge Went to Trustee Comments.
7:40:49 PM Schmidt Said there is a Planning Commission meeting on Monday, April 25th at 7 P.M. There are four (4) items on the agenda. The final plat approval of the 2nd Addition to Remington, the final plat approval for the Grimes 1st Addition, the Preliminary Plan Approval of Cambridge House, and the Preliminary Plat Approval for Maryville Residential, which is the SR-2 development behind the Cambridge House. Also, he plans on presenting to the Commission his idea about amending the ordinances about lot depth for lots in subdivisions that are on the radius of the cul de sac.
7:41:42 PM Bell Spoke briefly about the National Student Council Conference, and an urgent need for student host homes. It will be hosted at Collinsville High School June 25-29, 2005. They need 400 host homes by May 19.
7:42:26 PM Kostyshock Reported that the Master Gardeners have started putting new flowers at the Memorial, and they are starting to put in new flower beds at Drost Park also. The walking path that crosses the circle has been completed. The crew has started on the drainage problem between the restrooms and the shed. They put in two drop boxes today. There are two more to be put in, and they should finish this next week.
7:43:20 PM Gulledge Gave a reminder of the Congressional Prayer Breakfast, Monday, May 2, 2005. Also the Mayor's Prayer Breakfast on Thursday, May 5th. These tickets are free. He talked about the next edition of the Village Gazette. If anyone has any changes, or something they want to add, call Jolene by Noon tomorrow, because it is going to the printer. He asked Trustee Limberg to assist him and Clerk Long in the canvas of the last election after this meeting.
7:45:05 PM Gulledge He commented that next Wednesday's Caucus is a full agenda. Plans are to talk about the Bauer Lane Sewers, Parking for RVs, trailers, and boats. Also the leaf burning issue, budget, and raises. He talked briefly about his special friend, Justin Peterson, who is present in the audience. Justin is a fine little boy who is scheduled to have another surgery tomorrow. With no other business to come before the Board, he asked for a motion to adjourn.
7:46:43 PM Bell Made the motion to adjourn, and Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried and the meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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