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Village of Maryville, Illinois

Description Caucus Minutes
Date5/11/2005 Location Council Chamber
Time Speaker Note
6:30:21 PM Gulledge Called the Caucus meeting of Wednesday, May 11, 2005 to order. He invited those in attendance to join in the Pledge of Allegiance, after which, he asked for a roll call of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock, and Garcia. Also in attendance were Clerk Long, Attorney Wigginton, Police Chief Schardan, Village Engineer Juneau, three citizens and one reporter.
6:31:13 PM Gulledge Called for approval of the Caucus minutes of April 27th. He asked if there were any questions or comments on the minutes as prepared by the Clerk. There were none. He asked for a motion to have the minutes placed on file. Schmidt made the motion, seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:31:49 PM Gulledge Went to the agenda item, Charter Business Network Contract. He asked Trustee Bell to discuss this item.
6:32:30 PM Bell Commented that the Village Hall and the Police Department have had the Charter Business Network since 2002. The original contract was $150.00 a month for each building. That contract has expired, and currently the Village is on a monthly basis. He talked about three options. After further discussion, it was decided to go with Option #3, which is 3.0Mbps X 384kbps (downstream x upstream). It is a 36 month contract and the cost will remain at $150 a month for each building. The Firehouse and Public Works receive Charter service for free. He asked Trustee Schmidt if, at the Cable Consortium meetings, there was any discussion on this.
6:33:24 PM Schmidt Commented that the meeting he attended, nothing was discussed.
6:34:20 PM Gulledge Said there have been no more meetings held.
6:42:15 PM Gulledge Asked the Trustees if they are okay with this. They all said they were. This will be on the Board agenda for approval.
6:42:56 PM Gulledge Talked about the easements for Copper Creek and the Parkview Water Main Loop. The plan is to tie the Copper Bend water line into Parkview water main. Juneau discussed this while displaying the area via Power Point. Mayor asked the trustees if any of them had a problem with this. There were no problems voiced by the trustees. This will be on the Board agenda next week. He went to item 8, Roadway Improvement Fee Districts. He told the trustees a contract proposal from Crawford, Bunte, Brammeir was put in the Trustee packets for review.
6:49:18 PM Juneau Talked about the developments taking place on the small oil and chip roads within the Village. Particularly Lakeview Acres Road and East Main Street, and also Pleasant Ridge Road. The cost to improve these roads will cost hundreds of thousands of dollars. The County has agreed to fund 25% of the cost. In order to fund these improvements, the Village has the opportunity to assess roadway improvement fees. This would shift some of the responsibility on to new developments and new houses. He said he recommends a traffic study in order to pass on cost to developers.
6:52:13 PM Gulledge Commented that if the Board decides to go forward, he does have a 25% commitment from the County. However, they also need to do something so they can look at other options. He thinks they will need some preliminary engineering.
6:53:40 PM Wigginton Commented that a traffic study and preliminary engineering are necessary first steps. The Village must be able to support the need, as well as the cost.
6:54:55 PM Schmidt Asked if Crawford, Bunte, Brammier are certified by the State.
6:55:09 PM Wigginton Commented that they are probably the most qualified in this area.
6:55:54 PM Gulledge Asked the trustees if they were in favor of going forward with this. They all said they were. This will be on the Board agenda for approval on Wednesday. Next, he talked about item 9, Tap On Fees For Multi-Unit & Commercial Sanitary Sewer Connections.
6:58:07 PM Wigginton Discussed a proposed ordinance for tap-on fees for multi-unit and commercial sewer connections. He said the tap on fee for residential is $2100 inside Village limits and $3100 outside Village limits. Commercial, industrial and multi-units (greater than ten units) will be charged in accordance with a "population equivalent" (PE) based on use.
7:00:35 PM Bell Asked about the population equivalent. He was told for users with greater than 3.5 PE the fee inside the Village limits will be $2100 plus $150 additional per PE. Outside the Village limits the fee will be $3100 and $225 per additional PE.
7:01:45 PM Schmidt Asked Juneau to explain about something like an Applebee's.
7:02:06 PM Juneau Explained that in this type of business the fee is based on a per seat basis after the first $2100.
7:03:24 PM Gulledge Commented that they are using the State scale.
7:03:51 PM Callahan Commented on the charges of the surrounding communities, and asked why the Village is going to go to the cheap end. He talked about the different formulas that can be used.
7:05:56 PM Wigginton Commented about the charge per PE.
7:12:59 PM Gulledge Said they are working hard to bring commercial business to Maryville.
7:14:27 PM Bell Commented that perhaps this ordinance may bring in a better quality of business.
7:15:20 PM Callahan Talked about Edwardsville's rate being so high, Glen Carbon being sort of in the middle, and Collinsville being very low. He suggested that Maryville should consider more of a middle price range.
7:15:28 PM Wigginton Commented that it would be appropriate to work up more numbers and should be done as soon as possible.
7:18:04 PM Gulledge Asked Juneau to work up numbers for comparison with Troy, Glen Carbon, Collinsville, and Pontoon Beach. He asked him to have this ready in time for the Board packets next Wednesday.
7:20:22 PM Bell Asked to go out of order on the Agenda to Trustee Comments. He wanted to comment on the Bike Rodeo while the Board's little friend, Justin Peterson, was awake. He displayed photos of Justin in the Bike Rodeo. He complimented him on the terrific job he did. He said the Rodeo was a great success. There were more participants this year than last year.
7:22:14 PM Gulledge Went to Calendar Updates.
7:23:13 PM Bell Talked about the "Diamond In The Rough" contest. Drost Park Khoury League is one of three finalists to win $25,000 for field lighting and improvements by voting online. He explained how to vote online, and urged all who can to vote. The contest runs from Tuesday, May 10 to Tuesday, May 17.
7:25:27 PM Bell Said the Brush drop off is Saturday, May 21st from 8 a.m. to Noon. The Ladies Auxiliary Annual Golf Scramble is also Saturday, May 21st at 8 a.m. There is a Zoning Board of Appeals hearing set for 9 a.m. on Saturday, May 21st to consider the variances requested by Cambridge House. On Sunday, May 15th the Collinsville High School Jazz Band will be performing in Firemen's Park at 2:00 p.m.
7:26:39 PM Kostyshock Said that on Friday, June 3rd at 6:30 p.m. the Library Committee is having a volunteer work night. They will be having another book sale on Saturday, June 18.
7:26:53 PM Callahan Said the Economic Development Committee meeting is Monday, June 13 at 7:00 p.m.
7:28:47 PM Gene Harshaw Commented on the Village spending money on streets where potential development will be going, such as Lakeview Acres Road, and Pleasant Ridge Road. He asked why the Village wouldn't spend the money on already developed areas in town.
7:29:51 PM Gulledge Answered that the new developments will be paying for the improvements in these areas. He commented that he and the Board are trying to find sources of revenue to improve the existing areas.
7:30:45 PM Harshaw Asked if the Village was not putting any money into the improvements. He was assured they were not, at this time.
7:31:42 PM Kostyshock Commented they are trying to do work in the old part of town.
7:32:10 PM Gulledge Went to the To Do List, page1. He said the Fire & Police Board had an orientation for the Police Officer applicants last night. He said there were 14 candidates present. The main testing will be on May 21st. He went to page 2. He commented that they may have found an architect to work on restrooms in Firemen's Park, and the new comfort station along the bike path. He went to page 3.
7:34:45 PM Kostyshock Said he did get bids on the boring for the Keebler Water Main Extension.
7:35:05 PM Callahan Asked about the Water & Sewer study.
7:35:28 PM Gulledge Answered that he, Juneau, and Jolene have a meeting Tuesday, to discuss the research they have to date.
7:35:38 PM Bell Commented that the new water well is 85% complete.
7:36:35 PM Garcia Asked about the grant for vests.
7:36:48 PM Schardan Replied they have three years to spend the grant money. He said he is waiting to see if another officer will be hired. He is having the company representative to do the measuring.
7:37:55 PM Gulledge Asked if there was anything on page 4 to discuss. There was nothing. He went to Trustee Comments.
7:38:13 PM Limberg Commented that he and Kostyshock met with the Library Committee. They are moving forward on the demonstration library grant. They are looking forward to having the demonstration library in October. He commented they did well on the last book sale, they collected $400. He asked Bell to discuss the bid on the computer and printer for the Police Department.
7:39:47 PM Bell Commented that the plan is to replace the PC in the Sergeant with a Pentium 4. Also he wants to get a LaserJet printer for the Squad & Sergeants room. The cost of the printer is $1599, which includes setup and configuration. The PC cost is $1928.99, and this includes installation, networking and other configuration, as well as a set of speakers.
7:42:31 PM Gulledge Asked the trustees if they were agreeable to this. They all agreed. This will be on the agenda next Wednesday.
7:43:08 PM Schmidt Asked Clerk Long to put the building permit totals on the agenda for next week.
7:43:41 PM Callahan Commented that the Economic Development Committee meeting was held on Monday, May 9. The two new members, Linda Mauck and Doug Keene were present. He said in the next few days, the Library Committee will be mailing a letter to the businesses in town for monetary support. He reported that Brussatti has informed him that the health insurance is increasing by about 17.9%, beginning in July. He gave totals and talked about passing on some of the increase to the employees.
7:49:19 PM Kostyshock Said he received three bids for the boring on the Keebler Water Main Extension. N&W Horizontal Boring Company bid $4,000.00; Berco Construction, Inc. bid $4,075.00; Spring Valley Contracting bid $5,240.00. He is recommending N&W Horizontal Boring Company for $4,000.00.
7:49:58 PM Garcia Commented that the Mayor's Prayer Breakfast was a great success.
7:50:15 PM Gulledge Reported that he received a letter from the Census Bureau concerning the Special Census. The final cost, not including enumeration costs paid directly by the Village, amounted to $54,548.50. They sent a check in the amount of $4,399.50. He commented on the Mayor's Prayer Breakfast last Thursday. The Ministerial Alliance did a great job. The Mother of Perpetual Help Catholic Church hosted the breakfast. There were 190 people in attendance, and so far there has been approximately $7,000 raised in donations for the Outreach Center. The Red Apple Restaurant donated the food. He said there is a draft letter concerning the Demonstration Library Grant that he would like the trustees to look over. It will be put on letterhead and signed.
7:55:05 PM Wigginton Explained reasons for going into Closed Session. One reason is to discuss Personnel Matters with the Board. He also wants to discuss pending litigations.
7:56:53 PM Gulledge Called for a motion to go into Closed Session to discuss Personnel Matters, and pending litigation. The motion was made by Bell, seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried. Mayor said everyone should take a five minute break before the Closed Session.
9:29:16 PM Gulledge Called for a motion to come out of Closed Session, back into Open Session. Schmidt made the motion, Kostyshock made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
9:29:50 PM Gulledge Went to agenda item#7, Work Being Done by Public Works for Other Departments.
9:30:30 PM Callahan Commented that he doesn't think Kostyshock is wrong to ask for a separation of departments. If the work is being done for another department, the cost should be reflected in that budget.
9:31:59 PM Kostyshock Commented that the money is coming out of the General Fund, but the department should include it in their budget.
9:32:28 PM Bell Talked about the work sheets and the dollar amounts set for things such as cleaning restrooms, mowing, etc. His concern is the Park Committee has no income, a few grants and green space fees. The grants can only be used for what the grant designates, and by ordinance, green space fees are to be used for park acquisition and improvements.
9:50:31 PM Gulledge Recommended putting these expenses in the budget, and keeping record of the cost.
9:54:57 PM Callahan Talked about the insurance increase. He said the department heads need to figure the increase into their budget. Most of them figured a 7 to 8% increase.
9:55:40 PM Gulledge Suggested since it is getting late, working on the budget another night. He suggested next Wednesday, after the Board meeting, to talk about raises, and finish the budget. He called for a motion to adjourn.
9:57:20 PM Schmidt Made a motion to adjourn the meeting, seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia -yes. Motion carried and the meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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