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Village of Maryville, Illinois

Description Board Minutes
Date6/15/2005 Location Council Chamber
Time Speaker Note
7:00:07 PM Gulledge Called the Board meeting of Wednesday, June 15, 2005 to order, and asked those in attendance to join in the Pledge of Allegiance. He asked for a roll call of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock, and Garcia. Also attending were Clerk Long, Attorney Wigginton, Public Works Director Presson, Police Chief Schardan, Fire Chief / Building & Zoning Administrator Flaugher, Comptroller Brussatti, Village Engineer Juneau, six (6) citizens, and three (3) reporters.
7:01:07 PM Gulledge Called for approval of the minutes of the June 1, 2005 Board meeting. He asked if there were any questions, additions, or subtractions to the minutes as prepared by the Clerk. There were none. He asked for a motion to approve the minutes and have them placed on file. Bell made the motion, and Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:44 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions, or subtractions to the bills. There were none. He called for a motion to pay the bills. The motion was made by Kostyshock, and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:18 PM Gulledge Asked if there were any Communications. 
7:02:21 PM Long Read two (2) letters. The first letter was from Joe Pepe, President of the Suburban Journals of Greater St. Louis, in reference to Old Newsboys Day on November 17, 2005. He was asking for permission to allow their volunteers to be "hawking" newspapers for donations. The second letter was from Mother of Perpetual Help Church. Father Jeff Holtman was asking to use the Village's picnic tables again this year for their annual picnic. He also requested that the picnic be advertised on the Village Marquis.
7:04:48 PM Gulledge Asked for a motion to place the communications read on file. Bell made the motion, and Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried. He went to the next agenda item, Legal Matters with Attorney Wigginton.
7:05:17 PM Wigginton Read Ordinance 2005-19, An Ordinance Authorizing The Execution Of An Annexation Agreement Between And Among The Village Of Maryville, Illinois and Alfred and Valeria Radas, Matt and Jane Radas, Robert and Lois Radas And Vantage Development Company. He said the Village did have a public hearing at 6:30 p.m. this evening. Also the notice of the public hearing was published in a newspaper of general circulation, pursuant to Statute. He said he also sent notices to all the proper taxing districts, pursuant to Statute, and he has prepared his affidavit with respect to sending out the notices, and getting the returned receipts for them.
7:07:35 PM Gulledge Called for a motion to adopt Ordinance 2005-19. Schmidt made the motion, and the second was made by Kostyshock.
7:07:57 PM Callahan Said he has a couple of questions. On page 4 of the Agreement, he doesn't understand the bottom half of number two, where "the Building & Zoning Administrator, without further approval from the Planning Commission or the Village Board, can set Zero Lot Lines". He asked what this means.
7:08:36 PM Wigginton Answered this is for when a Villa or Condominium is built, and it is not certain where the exact point on the property where the lot line would be when the foundation is poured. The zero lot line runs through the middle of the wall, separating the units. This is so they can sell rather than lease them. He explained that once the foundation is poured, then it will be re-surveyed, based on the foundation and the center wall. This creates a zero lot line. He explained that rather than go back to the Planning Commission and Board for every single unit, calling them a minor subdivision, it is worked out this way, that a zero lot line can be approved by the Village Building & Zoning Administrator. The actual lot itself will be required to go to the Planning Commission.
7:10:03 PM Callahan Said he was told that the front half of this property is going to be sold to someone separate than the back half.
7:10:31 PM Wigginton Answered to his knowledge, the front 15.16 acres is owned by the Radas Families that are a part of the contract. This is going to be classified as B-1 General Business with use restrictions and depth restrictions.
7:10:41 PM Callahan Commented that the first and second sentence of number 6a, says the Village is going to connect the water supply to the edge of the property. He asked which property.
7:10:47 PM Wigginton Replied the development parcel. The whole 77 acres is defined as the development parcel.
7:10:55 PM Callahan Commented that the Village is not responsible for getting it back to where it is going to be used.
7:11:09 PM Wigginton Said no, the Village just takes it to the property line.
7:11:12 PM Callahan Commented that in this case it would be the south edge, and that is all the Village is responsible for.
7:11:20 PM Gulledge Commented that the water line is on the south side of 162. Their responsibility is to pick it up there, and they can take it wherever they want. The agreement is for the whole 77 acres.
7:11:35 PM Callahan Commented that the Village is not responsible for getting it through the business area if it doesn't develop first.
7:11:42 PM Gulledge Replied they have discussed all this. They know they have to take it from 162.
7:11:55 PM Callahan Asked where in the agreement does it talk about the sewer lines. Wigginton replied it is in the Developer Improvements Dedication, that they are required to construct and dedicate roadways, easements, public improvements, water lines, sewers, storm sewers as required by the Village. Callahan asked who is responsible for getting the sewers to them. He was told it is their responsibility. He then asked where the sewers are now. He was told they are across the street. He asked who is responsible for boring the highway. He was told this is their responsibility also. Wigginton replied under Section 5, the developer constructs and dedicates to the Village the sanitary sewer and storm system. Callahan asked where the closest sewer line ends right now. Mayor replied it is across the street, at the hospital, or Autumn Oaks Subdivision.
7:13:22 PM Callahan Asked about number 10,  it states "the Village's failure to perform gives them an option to de-annex", and why is it not reciprocal.
7:14:32 PM Wigginton Answered that the Village would not want to disconnect, because the Village has other tools at their disposal to force compliance. The Village can file an action in Court to force compliance. The Village can stop work on the development, and still collect all the revenue generated.
7:15:02 PM Callahan Said the only concern he has is not addressed in the agreement. It was about three weeks ago, that they found out for the first time, that this land is not going to be sewered to Glen Carbon. He said it isn't anyone's fault; they don't have adequate lines. Then, he said they just found out last week that the Village has plans to put a super size lift station in on the property in back of the hospital in order to handle this. He said he hasn't seen any of the pricing, or anything. He asked who is going to pay for all this.
7:16:19 PM Gulledge Responded that his answer to his question is, regardless if this development happens or not, the Village is going to have to upgrade the lift station. He believes if this passes this evening, the amount of sewer and water taps that will be generated will more than pay for any upgrades needed to the water and sewer system. The letter he sent in the Trustee Packets was very explicit, that there would be money available. He said they were going to do this regardless. They have been working on this in Public Works for over a year, long before any of the developments showed. They are going to fix the problem. He plans on having all the necessary recommendations at the next Caucus meeting.
7:18:58 PM Callahan Asked if in the past, the Village didn't have the contractors pay for the upgrades to the lift stations.
7:19:01 PM Gulledge Replied not to his knowledge. Some of the agreements they have had with developers, if they paid for the improvements they got all their money back through tap-on fees. This is not in this agreement. However, he has talked with them, and they are willing to do this, but he doesn't see the need to do it.
7:19:40 PM Callahan Again asked if they have never charged anyone to upgrade an existing lift station.
7:19:54 PM Gulledge Said not to his knowledge has anyone ever been charged to upgrade a lift station. He asked anyone present if they knew of any past occurrence.  No one responded.  He asked for a roll call on the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - no; Kostyshock - yes; Garcia - yes, and Mayor voted yes also.
7:20:29 PM Wigginton Read Ordinance 2005-20, An Ordinance Annexing Certain Territory Commonly Known As The "Radas Property" To And In The Village Of Maryville, Madison County, Illinois.
7:23:05 PM Gulledge Called for a motion to approve Ordinance 2005-20. Schmidt made the motion to approve, seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:23:57 PM Wigginton Read Ordinance 2005-21 An Ordinance Amending Title XV, Chapter 156, Zoning Regulations, Of The Village Of Maryville, Illinois. This ordinance is to re-zone the Radas property from SR-1 to PDR & B-1.
7:26:13 PM Gulledge Called for motion to approve Ordinance 2005-21. The motion was made by Limberg, seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - no; Kostyshock - yes; Garcia - yes. Motion carried.
7:27:20 PM Wigginton Read Ordinance 2005-22, An Ordinance Authorizing The Execution Of A Water Service And Pre-Annexation Agreement pertaining to the property of Abraham K. Elbeck, located at Lot 133 Deterding Hills Subdivision, commonly known as 228 Woodridge Court, Collinsville, Illinois 62234.
7:29:49 PM Gulledge Called for a motion to approve Ordinance 2005-22. Kostyshock made the motion, and Bell made the second to his motion.
7:30:32 PM Callahan Asked where this property is located. Mayor explained it is almost to the top of Deterding, on Woodridge. It is one of the top lots. He asked if that wouldn't be Troy water.
7:30:36 PM Gulledge Answered no, it is Maryville. With no other questions or comments, he asked for a roll call on the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:30:55 PM Wigginton Discussed Ordinance 2005-23, An Ordinance Authorizing The Execution Of A Water Service And Pre-Annexation Agreement pertaining to the property of Forrest and Dena Lerch, located at 3028 Keebler Road, Collinsville, Illinois 62234. He said this agreement was also subject to a public hearing pursuant to notice and Statute, held on June 15th at 6:50 p.m. The ordinance authorizes the President to sign the Agreement, and the Village Clerk to attest the Agreement.
7:31:41 PM Gulledge Called for a motion to approve Ordinance 2005-23. Schmidt made the motion and the second was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:32:14 PM Wigginton Discussed Ordinance 2005-24, An Ordinance Authorizing The Execution Of A Water Service And Pre-Annexation Agreement pertaining to the property of Richard C. and Sandra S. Kinder, located at Tract 3 Keebler Road, Collinsville, Illinois. He said this agreement was the subject of a public hearing held this evening at 6:55 p.m., pursuant to notice and Statute. This ordinance authorizes the President to sign, and the Clerk to attest the document known as "Agreement for Water Service and Pre-Annexation" dated May 18, 2005.
7:33:05 PM Gulledge Called for a motion to approve Ordinance 2005-24. The motion was made by Bell, seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:33:37 PM Wigginton Read Resolution 2005-13, A Resolution Authorizing The President And The Board Of Trustees Of The Village Of Maryville To Enter Into A Master Repurchase Agreement With UMB Bank. He commented that this Repurchase Agreement was discussed at the last Caucus. It relates to the Village of Maryville's accounts with UMB Bank. The Village has certain Sweep Accounts that bear interest on a daily basis, and this particular agreement will attach the Village to the Federal Funds rate, and pay approximately 97% of the Federal Funds rate, which will result in approximately a 2.66 interest rate.
7:35:14 PM Gulledge Called for a motion to approve Resolution 2005-13. Limberg made the motion to approve, seconded by Kostyshock . Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:35:53 PM Gulledge Went to Old Business.
7:36:04 PM Bell Said the PA System is in. It will be used at the Fishing Derby next Saturday.
7:36:24 PM Garcia Reminded everyone of the Employee Appreciation Day, Saturday, June 18th from 3:00 p.m. to 8:00 p.m.
7:36:30 PM Gulledge Went to New Business.
7:36:34 PM Bell Made a motion to accept the bid from HS Contractors for work on the Outreach Center in the amount of $143,200.00. He went on to say this has been discussed in a Caucus meeting. There will be a lot of volunteer labor involved in this project as well. He commented that some funding is available in a grant for $125,000.00. The Village will be responsible for the remainder of the contract price.
7:37:36 PM Gulledge Asked for a second to Bell's motion to award the contract for the Maryville Outreach Center to HS Contractor's, the apparent low bidder, in the amount of $143,200.00. The second was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:38:05 PM Kostyshock Made a motion to accept the maintenance contract for the Police generator from CK Power for 2 years in the amount of $1260.00, which is $630 per year. Bell made the second to his motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:39:20 PM Kostyshock Made a motion to accept the Motor Fuel Tax Concrete Award from Schwend's Ready Mix Concrete in the amount of $75 per cubic yard, and $45 per load. The second to the motion was made by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:40:25 PM Kostyshock Made a motion to award the contract for the Old Town Sewer Project to Petroff Trucking Company in the amount of $378,885.23, which is the low bid. Schmidt seconded the motion.
7:41:41 PM Bell Asked if this phase of the project is just storm sewers.
7:41:56 PM Kostyshock Replied it is just storm sewers. There are three phases. Storm Sewers are first, then the curb and guttering, and the last phase is the road surface and the sidewalks.
7:42:12 PM Gulledge Asked if there were any other questions or comments. There being none, he asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:42:40 PM Kostyshock Made a motion to award the contract for the18" Parallel Sewer project to HCS Lynch Construction Company in the amount of $156,710.70, which is the lowest bid. This is the first phase of the project. Limberg seconded his motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:44:24 PM Kostyshock Made a motion to pay the final pay request of Ehret Plumbing, for the water main relocation on 159, in the amount of $27,007.77, with the stipulation that they have removed the debris from Keller's lots, and Keller says it is okay. Schmidt made the second.
7:45:30 PM Schmidt Asked if Ehret has any material on the property owned by Osborn, Executive Plaza.
7:45:52 PM Gulledge Answered not to the Board's knowledge. Everything on the check list has been done, with the exception of the debris on Keller's property. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:46:21 PM Garcia Made a motion to hire Chauncey Carpenter as part time summer help, at $7.50 per hour, no benefits, starting immediately, not to exceed 35 hours per week. The second was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:47:15 PM Gulledge Went to Staff Reports.
7:47:29 PM Schardan Reported that during the month of May, 161 citations were issued, there were 284 calls for services, and four accidents. In the recent Click or Ticket Campaign there were 92 manhours, 100 citations written; 53 were seat belt violations, 31 for speeding, and 16 were other types of violations. He said in yesterday's mail, he received a grant from ILEAS for $51,200, which will give the department 8 mobile data computers to put inside the squad cars. This will give them access to IWIN. The officers will be able to run a license plate and checks on people, etc. thru the system. The quality of the equipment is enough that when I-CLEAR, a system they are trying to get Statewide, it will be ready for it.
7:49:12 PM Garcia Asked if the computers will be permanently in the car.
7:49:25 PM Schardan Answered yes. He said the grant gives them the equipment, but the Village will have to come up with $12000.00 to join IWIN, and there is a $40 fee for each unit for service. He said he thinks the Village will have to pay the installation charges also.
7:50:03 PM Gulledge Business from Floor. There was none. He went to Trustee Comments.
7:50:43 PM Bell Reminded everyone of the Fishing Derby this Saturday at 11 a.m. at Drost Park. There is also a Library Book Sale this Saturday from 10 a.m. to 2 p.m.
7:51:09 PM Callahan Said he spoke with Schardan and Presson and they are going to turn in their budget with the salary increases and the medical increases, and the fact that the Board has decided to pay for some projects, that they were previously going to borrow money for. He asked Brussatti to do the Administration budget.
7:51:51 PM Kostyshock Commented that if anyone has the chance, they should go see the Library. The donations keep coming in, and they do have some nice computers that have been donated.
7:52:15 PM Garcia Said she is really proud that the Board accepted the bid for the new food pantry, which is really needed.
7:52:26 PM Gulledge Reminded everyone that there are public hearings scheduled for July 6th for Water Service and Pre-Annexation, a re-zoning from SR-1 to B-1 on the Wandling property, located at 2722 Maryville Road. He said unless someone has a problem, he will notify Mother of Perpetual Help Church that they can use the picnic table, and he will have the event put on the marquee. He discussed the Old Newsboys Day. It was decided that with the road situation, he doesn't think it is a good idea. It is a safety issue. He said unless someone has a problem, he will tell them they can't do it this year.
7:53:41 PM Gulledge With nothing further to discuss, he asked for a motion to adjourn. Bell made the motion and Schmidt seconded it. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:53:58 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk 

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