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Village of Maryville

Description Board Minutes
Date7/6/2005 Location Council Chamber
Time Speaker Note
7:00:00 PM Gulledge Called the Board meeting of Wednesday, July 6, 2005 to order, and asked those in attendance to join in the Pledge of Allegiance. He asked for a roll call of those officer present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock, and Garcia. Also in attendance were Clerk Long, Attorney Wigginton, Public Works Director Presson, Police Chief Schardan, Comptroller Brussatti, four (4) reporters, and three (3) citizens.
7:00:54 PM Gulledge Asked for a motion to amend the agenda to allow a discussion and vote on the health insurance premium increase for the employees. Limberg made the motion, and Garcia made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:43 PM Gulledge Called for approval of the Board minutes of June 15th. He asked if there were any questions, additions, or subtractions to the minutes as prepared by the Clerk. A motion was made by Schmidt, seconded by Kostyshock to approve the minutes and place them on file. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:17 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions, or subtractions on the bills. There were none. He asked for a motion to pay the bills. Kostyshock made the motion, and the second was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:58 PM Gulledge Asked if there were any Communications.
7:03:02 PM Long Read a letter from the Volunteers of the Maryville Community Library thanking the Village employees for the great job they are doing in assisting them in various aspects of getting the library set up.
7:04:16 PM Gulledge Asked for a motion to have the communications placed on file. The motion was made by Schmidt, seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:04:39 PM Gulledge Went to Legal Matters with Attorney Wigginton.
7:04:50 PM Wigginton Discussed Ordinance 2005-25, An Ordinance Authorizing The Execution Of A Water Service And Pre-Annexation Agreement pertaining to the property of Kim Myatt, lot 18 Blackburn Manor, commonly known as 18 Rosewood Drive, Maryville, Illinois 62062.
7:05:48 PM Gulledge Called for a motion to approve Ordinance 2005-25. The motion to approve was made by Kostyshock, seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:06:23 PM Wigginton Discussed Ordinance 2005-26, An Ordinance Annexing And Zoning Certain Territory To And In The Village Of Maryville, Madison County, Illinois, namely, the Cathleen L. Holliday property located at 1 Rosewood Drive. He said he has sent out notices of the annexation to all the taxing districts that cover the property. The property is zoned SR-1.
7:06:31 PM Gulledge Called for motion to approve Ordinance 2005-26. Schmidt made the motion, and Kostyshock made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:08:03 PM Wigginton Discussed Ordinance 2005-27, An Ordinance Annexing Certain Territory To And In The Village of Maryville, Madison County, Illinois. This ordinance authorizes the Village to annex property commonly known as the Wandling Property located at 2722 Maryville Road. The property automatically comes into the Village as SR-1, however, it is the intent of the Village of Maryville to pass a subsequent ordinance that rezones the property from SR-1 to B-1.
7:09:00 PM Gulledge Called for approval or Ordinance 2005-27. Limberg made a motion to approve Ordinance 2005-27, seconded by Schmidt . Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried
7:09:35 PM Wigginton Discussed Ordinance 2005-28 An Ordinance Amending Village Of Maryville Zoning Ordinance No. 70-1. This ordinance authorizes the rezoning of the Wandling property, 2722 Maryville Road from SR-1 to B-1. He commented that this property was the subject of a public hearing at the Planning Commission on June 27, 2005. They issued an advisory report approving the rezoning,  four to one. It was also the subject of a second public hearing this evening at 6:50 p.m.
7:10:46 PM Gulledge Called for a motion to approve Ordinance 2005-28. Kostyshock made the motion to approve, and the second was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:11:23 PM Wigginton Went to the next item, the reading of the Estimated Anticipated Revenues for the fiscal year 2005-2006. He said this has been the subject of several public discussions at the Caucus meetings. The document is available for inspection and copying. He read the totals of each category as follows: Taxes $2,492,500.00; Licenses & Permits $247,100.00; Intergovernmental Matters such as the Motor Fuel Tax is $179,000.00; Services such as the Fire Protection, Fire Insurance Tax, Ambulance, etc. is $83,275.00; the anticipated revenue from Other categories, such as grants, fines, interest income, green space fees, etc. is $639,500.00; the anticipated revenue from Water & Sewer Services such as sales, water softening fees, water & sewer installation hook-ups, etc. is $2,177,550.00. The total estimated anticipated revenue for the Village of Maryville for the fiscal year 2005-2006 is $5,818,925.00.
7:13:26 PM Gulledge Asked for a motion to approve the Estimated Anticipated Revenues for the fiscal year 2005-2006. Schmidt made the motion to approve and the second was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:14:29 PM Wigginton Discussed next, the 2005-2006 Appropriations Ordinance # 2005-29. He said this is an ordinance appropriating funds for the fiscal year 2005-2006, and has been the subject of a number of public discussions at the Village Caucus meetings. It was also the subject of a public hearing held at 6:30 p.m. this evening. The ordinance is available for public inspection and copies are available. The total appropriation for May 1, 2005 and ending April 30, 2006 is $5,466,650.00.
7:15:36 PM Gulledge Called for a motion to approve Ordinance 2005-29. The motion to approve was made by Kostyshock, and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:16:12 PM Gulledge Went to Old Business. There was none. He asked for New Business.
7:16:28 PM Limberg Made a motion to accept the ILEAS grant in the amount of $51,200.00. The second to his motion was made by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:17:11 PM Limberg Made a motion to purchase a 2005 Chevrolet Impala from Miles Chevrolet in the amount of $18,665.32 which is State Bid and the accessories, such as the light bar for $521.00, markings $380.00, the console $155.40 plus shipping, and removal and installation of equipment $986.25 for a grand total of $20707.97.
7:18:44 PM Gulledge Called for a second to the motion. Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:19:46 PM Schmidt Read the building permit fees for the month of June, 2005. The total fees generated for the month of June is $39,487.16 for a total calendar year to date figure of $80,539.76. The valuation total for June is $12,129,000.00 for a total calendar year to date of $26,033,500.00. He said there were twenty single family building permits issued. He commented that that he thinks this is the best month as far as issuing building permits, within the last five years. He remarked that the Twelve Million Dollar valuation of improvements just for the month of June, 2005, later on when the properties are assessed and on the books in Mark Von Nida's office, there will be an additional approximate $5,000.00 revenue for CARD. The Twenty-six Million Dollar figure will generate an additional $12,000.00 for CARD.
7:22:05 PM Gulledge Commented that he believes this is the second largest month the Village has ever had.
7:22:43 PM Bell Made a motion to approve the CK Power maintenance contract on the Generac generator, which services the Police Department and the Administration Building. He recommends the two (2) year agreement at $630.00 per year, for a total of $1260.00. The second to his motion was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:24:07 PM Bell Made a motion to approve the recommendation of the Park Committee to move forward on establishing a parking lot and install parking blocks on Schiber Court. The second was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:25:10 PM Bell Made a motion to install the Mod U Dock fishing docks and the boat ramp at the locations discussed at last week's Caucus. He commented that this is part of the MEPRD grant. The second to the motion was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:26:42 PM Bell Made a motion to approve the Professional Service contract with Juneau Associates to provide services for the MEPRD and OSLAD grants in the amount of $24,000.00 for the new Drost Park Restroom facility along Schoolhouse Trail and the Park. Kostyshock seconded the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:28:07 PM Gulledge Commented that this also covers a sub-contract for an architect to provide the architectural services for the project. It is part of the $24,000.00.
7:28:33 PM Bell Made a motion to enter into a contract with Henderson Architects for architectural services at Firemen's Park to improve the restroom and pavilion area. In this contract, they will re-do the pavilion, and will make a determination about the restroom, as to whether it should be torn down or just refurbished, for a total of $15,450.00. The first phase on this will be to look at the buildings and come back with what he thinks will be the best solution . There is a "Not to Exceed $2500" for civil engineering included in the $15,450.00.
7:30:12 PM Gulledge Commented that at last week's Caucus, they had some questions. They asked Juneau about whether to tear down the restroom and build a new one. He said it was in the contract for $2500 as part of the $15450. He will make drawings and bring them in to the Board to decide how to proceed. The second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:31:52 PM Kostyshock Made a motion to purchase a Bobcat Mini Excavator and the accessories from Bobcat of St. Louis, in the amount of $38,444.10. He said this is the lowest of three bids. H. Edwards, Case, bid $56,000. Erb Equipment, John Deere, bid $38,460.00.
7:32:24 PM Gulledge Called for a second to the motion. It was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:32:52 PM Kostyshock Made a motion to purchase a 2005 F-250 pickup truck on State bid, in the amount of $22,800.
7:33:42 PM Gulledge Commented that he has paperwork from Presson that includes the cost of the title and license, along with the State bid price, for a grand total of $22,930.39. Kostyshock agreed to use this figure in his motion. A discussion ensued. Presson said he talked with Brussatti, and now has decided to go with the $22,800 figure. He asked for a motion to amend the motion back to the $22,800. purchase price. Garcia made the second to the amended motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:35:12 PM Kostyshock Made a motion to purchase a concrete tool and equipment from Nu Way in Troy in the amount of $3,079.92. There were two other bids. Goedecke - West County in the amount of $3,150.02 and Carter-Waters bid $3,206.10. Garcia seconded the motion.
7:36:04 PM Schmidt Asked if the cost would be split between Streets and Water. Mayor replied that they will come up with an equitable split to pay for the tools. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:36:35 PM Kostyshock Made a motion to turn in the proper paper work for the proposed amendment of the Facility Planning Area to transfer 232 acres from Glen Carbon FPA to Maryville FPA. The second was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:37:37 PM Garcia Made a motion to approve passing half of the insurance increase on to the employees. She read the rates as follows: Employee only, the current employee cost is $32.00 and the proposed employee cost is $67.00; Employee plus one is $146.00 and will go to $213.00; Employee plus family is $216.50 and will go to $303.50. This is the monthly rate. Kostyshock seconded the motion.
7:38:51 PM Callahan Asked Brussatti if this is the actual increase per month. Brussatti replied yes. Callahan asked him how many pay periods there are during the year. Brussatti replied there are twenty-six pay periods. He divides the number by 26 periods.
7:39:28 PM Gulledge Asked for a roll call on the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:39:51 PM Gulledge Went to Staff Reports.
7:40:03 PM Presson Gave the monthly statistic on water. He said this was a record month, treating 36,591,000 gallons of water for the month, which averages to1.22 million gallons a day, with a max day of 1,633,000. For the month there were 265 general work orders and locates; 19 residential services installed; 13 water leaks; and, 13 sewer inspections.
7:40:48 PM Schardan Reported for the month of June, there were 240 calls for service, 6 traffic crash reports, 156 traffic citations, including 57 speeding and 38 seatbelt violations. During the recent 'You Drink and Drive. You Lose" campaign from June 20 through July 3, officers worked an additional 110 hours, there were 123 citations or arrests. Thirty-eight were seatbelt violations, 43 speeding violations, one DUI, 39 other traffic violations, and two warrants.
7:42:13 PM Gulledge Went to the next agenda item, Business From The Floor. There was nothing. He went to Trustee Comments, Calendar Updates.
7:42:39 PM Gulledge Commented that the Homecoming is the 8th & 9th, which is this weekend. 
7:42:51 PM Schmidt Said there is a Special Planning Commission meeting on Monday, July 11th at 7 p.m. One item on the agenda, which is the preliminary plat approval for the Villages at Amberleigh.
7:43:06 PM Callahan Commented that also on the 11th, there will be an Economic Development meeting at 7 p.m. They will meet in the Conference Room. Dale Keller is supposed to attend the meeting.
7:43:34 PM Limberg Said on July 12th at 6 p.m. there is going to be work evening at the Library. CCK, Inc. has donated some Formica, and some shelving. Some of the workers from CCK, as well as himself, will be there to work.
7:44:24 PM Gulledge Went on with Trustee Comments.
7:44:35 PM Schmidt Commented that he has received correspondence from direct descendants of Maryville's first Mayor, John Ens. They also sent him a photograph. He said he hopes to have his photo gallery of all the Maryville Mayors completed by this time next year.
7:45:38 PM Bell Said they are setting up for the Homecoming.
7:46:08 PM Garcia Said they will be hiring a part time office clerk up to 20 hours.
7:46:47 PM Bell Commented that when interviewing the applicants for the office clerk position, there are other skills besides typing skills that will be needed.
7:47:13 PM Garcia Said they will also be hiring two Public Works employees.
7:47:27 PM Gulledge Told the Board that he has been notified that the Village is getting the additional $30,000 for the Outreach Center from Madison County Community Development. He made everyone aware that letters will be sent to the residents to make them aware of smoke testing in various areas of the Village. He talked about CARD. Two members of CARD contacted him to go out to view the park ground. He called Bell, and the four of them went to the area. At this time the photos were displayed via power point.
7:51:45 PM Bell Talked about the photos. He commented that the Board members had not seen the property. This property is off 162 on Log Cabin Lane. He showed a photo of the lake. He said it is about 2 inches deep, and covered with green moss. Most of property is deep ravines and trash dumps. There is approximately 40 acres. However, he sees maybe ten that could be used for park ground. The photos showed deep ravines, filled with trash. It appears to have been a dumping ground for all sorts of trash for many years. The members left with the opinion of "what are they doing with an option on this property". He said after they left this area he and Mayor took them to some properties that could be used for a park, and is available and in a better location.
7:56:39 PM Gulledge Said Trustee Kostyshock and Presson went out and looked at the property. He asked Kostyshock if he had anything to say.
7:56:56 PM Kostyshock Commented that he and Presson did go out there. The pond is only a couple of inches deep. He said there is not much of the land that is suitable for ball fields, soccer fields, tennis courts, etc. Basically, all most of the property could be used for is picnic areas or hiking trails.
7:57:38 PM Garcia Asked if there is a 50 to 60 foot incline, how would they get the trash out of there.
7:57:44 PM Gulledge Commented that they tried to explain to them that it is not just about the $850,000.00 to buy 39.7 acres. It's how to get to it, how to fix the infrastructure, what is it going to cost, how is it going to be cleaned up.  He commented that the photos Trustee Bell took covered a large area.  It was not a concentrated area. He talked about the other two accesses to the property. One is across a little bridge, about wide enough for one vehicle. The other one is on the end of a street in Nottingham Woods. There is an easement, but it drops fifty to sixty feet straight down. There would have to be a bridge built.
7:59:19 PM Gulledge Said they will keep working on this. Some people think this is the Mayor against CARD. He said it is not. This Board feels just as strongly about this as he does, and so does the citizens of Maryville. Anyone in the CARD district that is a registered voter can sign petitions to dissolve the CARD District, and to prohibit the purchase of the Hackethal Property.  He plans on having a booth at the Homecoming both nights to accept signatures.
8:00:58 PM Callahan Commented that he knows it is a problem, making sure people are registered taxpayers of the district, but if there are interested parties in the district, could they pick up petitions and pass them around themselves or does it have to be done by the Village.
8:02:06 PM Wigginton Commented that it must be a person registered to vote in the district for which dissolution is being sought. He read the statute for having a referendum on the ballot.
8:02:58 PM Gulledge With nothing further to discuss, called for a motion to adjourn. Limberg made the motion, seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried, and the meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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