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Village of Maryville, Illinois

Description Board Minutes
Date8/3/2005 Location Council Chamber
Time Speaker Note
7:02:42 PM Gulledge Called the Board meeting of Wednesday, August 3, 2005 to order, and asked those in attendance to join in the Pledge of Allegiance. Four year old Justin Peterson led the group in reciting the Pledge. Mayor then asked for a roll call of those officers present. Answering the roll were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock, and Garcia. Also present were Clerk Long, Attorney Wigginton, Engineer Juneau, Public Works Director Presson, Building & Zoning/Fire Chief Flaugher, Police Chief Schardan, eight (8) citizens, and two reporters.
7:03:45 PM Gulledge Asked for a motion to amend the agenda to include a discussion on the possibility of hiring a part time employee for the Administration Department. The motion was made by Garcia, seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:04:30 PM Gulledge Commented also to add the possibility of going into closed session at the end of the meeting.
7:04:42 PM Wigginton Said he would like to speak with the Board in Closed Session, pursuant to 5 ILCS 120/2c subsection 11 regarding litigation, or an action against, affecting or on behalf, of the particular public body has been filed and is pending, or when the public body finds that an action is probable or imminent. He said he would like to discuss possible action that may be probable or imminent.
7:05:14 PM Schmidt Made a motion to amend the agenda to include a Closed Session. The second to his motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:05:41 PM Gulledge Called for approval of the July 20th Board Minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. He asked for a motion to have the minutes placed on file. Limberg made the motion, and Kostyshock made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:06:07 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills. There were none. He called for a motion to pay the bills. Kostyshock made the motion, and the second was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:06:54 PM Gulledge Asked if there were any Communications to be read. There were none. He went to Legal Matters with Attorney Wigginton.
7:07:10 PM Wigginton Read Ordinance 2005-34, An Ordinance Authorizing The Execution Of A Water Service And Pre-Annexation Agreement pertaining to the property of Cedric G. & Mary J. Andreani, located at Lot 22 Meierwood Gaslight Estates, First Addition, commonly known as 9 Trailridge Lane, Glen Carbon, Illinois 62034.
7:09:01 PM Gulledge Called for motion to approve Ordinance 2005-34. The motion was made by Kostyshock, seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:38 PM Wigginton Discussed Ordinance 2005-35, An Ordinance Authorizing The Execution Of A Water Service And Pre-Annexation Agreement between the Village of Maryville and Jerry and Tina Kleeb, located at Lot 153 Deterding Hills Subdivision #6, commonly known as 215 Woodridge Court, Collinsville, Illinois 62234. He said there was a public hearing held this evening. This ordinance authorizes the Village to enter into, and the Mayor to sign, a document known as An Agreement for Water Service and Pre-Annexation, dated June 29, 2005.
7:10:21 PM Gulledge Called for a motion to approve Ordinance 2005-35. Bell made the motion, and Kostyshock made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:11:00 PM Wigginton Discussed Ordinance 2005-36 An Ordinance Authorizing The Execution Of A Water Service And Pre-Annexation Agreement between the Village of Maryville and Nicholas L. and Penny J. Ceretto, located at Lot 22 Beverly Hills Subdivision, Addition 2, commonly known as 145 Ridgemoor Drive, Glen Carbon, Illinois 62034. A public hearing was held pursuant to Statute this evening. This ordinance will authorize the Village to enter into, and the Mayor to execute, a document known as An Agreement For Water Service and Pre-Annexation, dated June 17, 2005.
7:11:47 PM Gulledge Called for a motion to approve Ordinance 2005-36. The motion was made by Schmidt, seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:12:26 PM Wigginton Discussed Ordinance 2005-37, An Ordinance Authorizing the Village to enter into a Water Service and Pre-Annexation Agreement pertaining to the property of Angela Suria, located at Lot 17 Blackburn Manor Subdivision, commonly known as 17 Rosewood, Maryville, Illinois 62062. He said pursuant to notice and statute, the Village held a public hearing this evening at 6:55 p.m. This ordinance will authorize the Village to enter into, and the Mayor to sign, a document known as An Agreement For Water Service And Pre-Annexation, dated June 22, 2005.
7:13:10 PM Gulledge Called for a motion to approve Ordinance 2005-37. Kostyshock made the motion to approve Ordinance 2005-37, and Bell made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:13:46 PM Wigginton Read Ordinance 2005-38, An Ordinance Amending The Zoning Ordinance relating to parking and storage restrictions on open lots. He said this is a lengthy ordinance, and has been the subject of many meetings and discussions. It was also the subject of hearings held before the Planning Commission on May 23, 2005. and the Board of Trustees on June 1, 2005. It was also subject to public discussion on May 25, 2005, May 30, 2005, and last week on July 26, 2005. He said the parking and storage restrictions will allow no more than two recreational vehicles, boats, camping trailers, horse trailers, etc. to be stored in the open on a lot in a residential district. He went on to say that any recreational vehicle, boat, etc. located on the side yard of a residence must be parked or stored on an impervious surface consisting asphalt or concrete. Anything parked in a side yard may not extend beyond the front edge of the home. Anything parked in the back yard does not need to be parked or stored on an impervious surface, but it must be parked in a safe manner posing no potential threat of overturning,. The yard shall be maintained and mowed. Any vehicle discussed in this ordinance may not be parked in the front yard. The parking areas must comply with all the ordinances, they shall not be on public easements. If parked in the open they must have a solid fence of wood or plastic construction along the perimeter of the parking area at least four feet in height, but not greater than six feet. The recreational vehicle shall be operational and moved from its location at least once a year. The lot owner shall be allowed to temporarily park a recreational vehicle in the front driveway for the purpose of cleaning, maintaining, loading, unloading, etc. provided it is not for more than 24 hours. He discussed the size restrictions, stating the recreational vehicle shall not exceed thirteen feet in height or exceed thirty-two feet in length. Also, there is a provision for visitors or guests. They can obtain a permit from the Building & Zoning Administrator allowing parking on an approved impervious surface, not to exceed one week. He went on to say that nothing contained in this ordinance shall be construed as preempting, amending, modifying or superceding any subdivision or neighborhood restrictive covenants regulating the parking, storing, allowance or disallowance of recreational vehicles, motor homes, boats, trailers, etc. Violators of the terms of this Ordinance shall be punished by a fine of not less than $75.00 and not more that $750.00 per violation, and every day the violation continues shall constitute a separate offense.
7:17:32 PM Gulledge Called for a motion to approve Ordinance 2005-38.  Bell made the motion, and Limberg made the second.
7:18:05 PM Callahan Asked about the restriction in "Section D".  He asked if it covers covenants that would be less restrictive.
7:18:19 PM Wigginton Answered if the regulations are less restrictive, then this ordinance would apply. If the covenant was more restrictive, the ordinance would not apply.
7:18:50 PM Gulledge Asked for a roll call on the motion. Voting on the motion: Limberg - yes; Schmidt - no; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - no. Motion carried.
7:19:19 PM Wigginton Discussed Ordinance 2005-39, An Ordinance Proposing The Establishment Of Special Service Area Number 4 In The Village of Maryville And Providing For a Public Hearing And Other Procedures In Connection Therewith. He explained that the Village is required by the Special Service Area Statute to pass an ordinance proposing the establishment of a special service area and also setting a public hearing. Section 1 provides that Article VII, Section 6.1 of the Constitution of the State Illinois gives the municipality the authority to establish Special Service Areas. Maryville has done this on other occasions. Section 2 provides that Article VII, Section 7 of the Constitution of the State of Illinois specifically allows a non-home rule units to levy or impose an additional taxes upon areas within their boundaries to create these special service areas. Section 3 is the findings of the Village Board. Section 4 discussed the public hearing, tax rates and issuance of bonds. A public hearing shall be held at 6:15 p.m. on September 7, 2005, in the Village Hall to consider the creation of Special Service Are #4. At the hearing there will be considered the borrowing of up to $480,000.00 to be evidenced by general obligation bonds or from a loan through the Illinois Environmental Protection Agency, or a conventional loan. The proceeds of which shall be used to pay the cost of construction. Section 5 calls for a notice of hearing to be published at least once not less than fifteen days prior to the public hearing in one or more newspapers in general circulation in Maryville. Also a notice will be mailed to the person or person in whose name the general taxes for the last preceding year were paid on each lot, block, tract or parcel of land lying within the proposed Special Service Area. A map was displayed showing the proposed area via power point.
7:24:35 PM Gulledge Called for a motion to approve Ordinance 2005-39. Kostyshock made the motion and the second was made by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:25:13 PM Gulledge Went to Old Business . There was no old business to discuss. He asked for New Business.
7:25:30 PM Schmidt Gave the building permit totals for July, 2005. The total building permit fees for the month is $20893.74, for a year to date total of $101,433.50. The July, 2005 valuation total is $6,390,000.00 making the calendar year to date total $32,423,500.00. He commented that this was an exceptional month with the issuance of 25 single family building permits. He said there are a lot of new areas that are being developed, streets that have been approved, but have not been poured, and a lot of new lots will be opening up within the next five to six months.
7:27:19 PM Bell Made a motion to approve the Phase 2 GIS Services contract with Juneau in the amount of $15,000.00. This includes the GIS Server and hardware. The cost should be split equally between all departments.
7:28:04 PM Gulledge Called for a second to his motion. The second was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:28:33 PM Bell Made a motion to accept the contract with Juneau on the purchase of the map and hydrant location books in an amount $7,000.00. The Village's share is $5500.00 and the Maryville Fire Protection District's share is $1500.00.
7:29:12 PM Gulledge Called for a second to the motion. The second was made by Limberg.
7:29:36 PM Schmidt Asked if it was one book or multiple books.
7:29:44 PM Gulledge Replied there will be ten (10) books. With no further questions, he asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:30:03 PM Bell Made a motion to purchase the GPS hardware and software in the amount of $7,390.00 from Seiler Instrument. Schmidt made the second. Bell commented that this also should be split equally between the departments. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:31:08 PM Bell Made a motion to purchase a GIS server from Computron in the amount of $5,699.00.
7:31:25 PM Gulledge Called for a second to the motion. Kostyshock made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:31:49 PM Bell Made a motion to purchase the Symantec Anti-virus software upgrade for a 30 seat license installed on all the PCs in the amount of $1600.00 from Computron.
7:32:25 PM Gulledge Called for a second to the motion. It was made by Schmidt.
7:32:35 PM Bell Commented that this is an upgrade to the new version of the software. The Village will not have to do this every year.
7:32:50 PM Gulledge Called for a roll call on the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:33:08 PM Kostyshock Made a motion to accept the Bridge Inventory and Inspection Reports proposal from Juneau Associates in the amount of $700.00. Limberg made the second to his motion.
7:33:39 PM Gulledge Explained that at the Caucus, he inadvertently said the bridge was on East Main. He meant to say it is on Pleasant Ridge Road. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:34:10 PM Garcia Made a motion to hire Tracy Fenton as a part time administrative clerical employee, not to exceed 1000 hours per year, with no benefits, at $10.00 per hour. Her hire date is August 25, 2005. Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:35:11 PM Gulledge Went to Staff Reports. Clerk Long thanked the Board for hiring Tracy Fenton to assist her.  He went to Business From the Floor.
7:36:19 PM Gene Harshaw 714 Valley Drive, asked how long people will have to put a fence up.
7:36:49 PM Gulledge Answered that the Village will be fair in this matter.
7:37:02 PM Schmidt Suggests re-canvassing  the town, and make note of the addresses of the property that has violations, send those people a letter stating what the violation is, and give them 90 days from date of letter to comply.
7:38:20 PM Gulledge Commented he has no problem with this, he wants to be fair, because some people are going to have to make some changes.  He asked Attorney Wigginton about those who do not get a letter.
7:39:00 PM Wigginton Answered it is his recommendation to pick a date. and stick to it.
7:39:45 PM Gulledge Suggests they think about this, and discuss it at the Caucus meeting. He wants people to have ample time, but he also wants compliance. Schmidt suggested setting January 1, 2006 as the deadline. Kostyshock said that it is too soon. This will be discussed at the next Caucus.
7:41:32 PM Gulledge Went to Trustee Comments.
7:42:08 PM Bell Discussed what will be needed to set the office up for Fenton to transcribe the minutes. He said the player is on the PC, it is a free license. They will need a PC, and will have to run a network cable to the office upstairs. He said he is planning to replace one or both PCs on Presson's and Flaugher's desks. He plans on giving the new person Flaugher's since it is the newer of the two, install the software, Computron will run the networking cable. He has a price on everything but the foot pedal. This has to be purchased through BusCom. He said to transfer the data off the old machines, set up new machines, install a line from the network switch up to the new office, speakers for the new person's machine, the cost is $827.00. The cost to replace the PCs is $1,699.00 including the new LC monitors for one. Two (2) of everything will be twice the amount. He said the cost for all of this is approximately $4300.00, plus a foot pedal. He said he had planned on replacing Flaugher's PC soon anyway. Presson's machine was Jolene's old machine. He recommends replacing both Flaugher and Presson's machines.
7:47:02 PM Garcia Asked how old the PCs he is replacing are. Bell told her that Jolene's old machine was bought when they moved into this building.
7:47:20 PM Gulledge Asked the trustees if they wanted to do this. They said they were.
7:47:33 PM Bell Made a motion to approve up to $4400.00 not including a foot pedal for two (2) PCs, plus network cabling, and Microsoft Office. Kostyshock seconded his motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:49:28 PM Gulledge Announced the Rabies Clinic on Saturday, September 10, 2005 from 9 a.m. to Noon at the Seniors Building. He reminded everyone that comments for the Gazette must be in by next Thursday, for the September mailing. Thanked everyone who attended the Outreach Center Dedication and Groundbreaking. There were approximately fifty to sixty person attending. He thanked Thelma and Jolene for handling the new hire interviews. They did a good job.
7:50:54 PM Gulledge Asked for a motion to go into Closed Session. Schmidt made the motion and Limberg made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:51:50 PM Wigginton Commented that the reason for going into Closed Session is pursuant to 5 ILCS 102/2-c11, which provides that litigation or an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent. He said the purpose for going into Closed Session is to discuss litigation that is probable or imminent.
8:24:04 PM Gulledge Called for a motion to return to Open Session. Bell made the motion, seconded by Limberg. Voting on the motion: Limberg - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:24:39 PM Gulledge With no further business to come before the Board, called for a motion to adjourn. Limberg made the motion, and the second was made by Kostyshock. Voting on the motion: Limberg - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried and the meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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