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Village of Maryville, Illinois

Description Board Minutes
Date9/7/2005 Location Council Chamber
Time Speaker Note
7:02:18 PM Gulledge Called the Board meeting of Wednesday, September 7, 2005 to order, and asked those in attendance to join in the Pledge of Allegiance. Asked for a roll call of those officers present. Answering the roll were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia.
7:03:11 PM Gulledge Called for approval of the August 17th Board Meeting Minutes and also the Special Board meeting of August 31st. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. He asked for a motion to have the minutes placed on file . Limberg made the motion; second was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:03:54 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills.
7:04:12 PM Schmidt Commented on page 7. Stated he had a conversation with the Village Comptroller regarding receipt of a correction from the State about funds that were paid out of MFT that were not required, and the General Fund was reimbursed.
7:04:42 PM Gulledge Answered that was correct, and commented the error was from the 1996 through 1999 time period.
7:04:54 PM Gulledge Called for a motion to pay the bills. Schmidt made the motion, and the second was made by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:05:18 PM Gulledge Went to Communications to be read.
7:05:27 PM Long Read a resignation sent via e-mail to Mayor from Robin Schmidt resigning from the Maryville Parks Committee due to relocation out of state. Read a second resignation addressed to whom it may concern from Chad Kuchta resigning from the Fire Department due to relocation out of the area.
7:07:28 PM Gulledge Asked if there were any other Communications to be read. There were none. He made a motion to have the communications placed on file. Motion was made by Bell, and second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell- yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:08:00 PM Gulledge Asked attorney to remove Ordinance 2005-44 from the agenda, as more work needs to be done before submission to the Board.
7:08:30 PM Wigginton Discussed Ordinance 2005-40, An Ordinance Declaring Certain Personal Property Owned by the Village of Maryville Illinois as Surplus Property. He read the ordinance in its entirety.
7:09:52 PM Gulledge Called for a motion to approve Ordinance 2005-40. The motion was made by Kostyshock; second was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:10:28 PM Wigginton Discussed Ordinance 2005-41, amending Subdivision Code Section 154 Requiring Siding on Foundation Walls. He read the ordinance in its entirety.
7:12:40 PM Gulledge Called for a motion to approve Ordinance 2005-41. Motion was made by Bell and seconded by Limberg. He asked for questions regarding the Ordinance.
7:13:00 PM Callahan Stated that the 3rd paragraph states new construction, but elsewhere it refers to all foundations of all structures.
7:13:17 PM Wigginton Answered that the reason for this is it is put in the whereas clauses, which are incorporated in pursuant to Section One (1) to show that it only has a prospective future effect, not retroactive. They did not want to include the word "new" in the actual Code book because every year someone reads it there will be a question as to whether they are new or old. When the ordinance is sent to the State of Illinois, it has to be published on the website for thirty (30) days. When the thirty (30) day period has expired then we will publish it in handbook form. Therefore, it is only going to apply to new construction probably forty (40) days from issuance.
7:14:21 PM Gulledge Called for a roll call on the vote. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:14:46 PM Wigginton Discussed Ordinance 2005-42, An Ordinance Allowing the Village of Maryville to Vacate a Portion of a Public street Commonly known as Stonevally Drive. He read the ordinance in its entirety.
7:16:54 PM Gulledge Called for motion to approve Ordinance 2005-42. Motion was made by Bell, and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:17:24 PM Wigginton Discussed Ordinance 2005-43, An Ordinance Authorizing the Execution of a Water Service and Pre-Annexation Agreement between the Village of Maryville and Linda S Sexton, located at Lot 31 Meyerwood Gaslight Estates, Third Addition, commonly known as 28 Chaparral Lane, Glen Carbon, Illinois, 62034. A public hearing was held pursuant to Statute this evening. This ordinance will authorize the Village to enter into, and Mayor to execute, a document known as An Agreement For Water Service and Pre-Annexation, dated August 3, 2005.
7:18:39 PM Gulledge Called for motion to approve Ordinance 2005-43. Motion was made by Schmidt and seconded by Kostyshock.
7:19:06 PM Callahan Asked if this property is presently in Glen Carbon.
7:19:18 PM Gulledge Answered no, it is just a Glen Carbon address. Called for a roll call on the vote. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:19:41 PM Wigginton Discussed Ordinance 2005-44, An Ordinance Establishing Special Service Area #4. He read the ordinance in its entirety.
7:25:49 PM Gulledge Called for a motion to approve Ordinance 2005-44. Kostyshock made the motion, with the second by Schmidt.
7:26:10 PM Bell Stated Section 4 mentions annual rate of $1.35 per $100 of assessed value, while the estimate said $1.00 per $100 of assessed value.
7:26:45 PM Wigginton Answered a maximum rate needed to be reflected, and it was determined that figure gives enough flexibility. The figure acts as a cap on the maximum rate that could be assessed.
7:27:08 PM Callahan Asked for clarification on Section 8, the petition for the back door referendum requires both 51% of the electors and 51% of the listed property owners. Asked if there is a rule in place as to what an elector is.
7:27:52 PM Wigginton Answered the percentages are correct. Answered that an elector is a registered voter. Callahan asked for clarification on the time frame of register. Wigginton answered as long as they are a registered voter before they sign the petition, they are considered an elector.
7:27:52 PM Gulledge Commented that he thinks after registering to vote, the status does not actually take effect for thirty (30) days, although he was not sure.
7:28:04 PM Callahan Suggested the need to find out for sure.
7:28:24 PM Gulledge Asked for a roll call on the vote. Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:28:44 PM Gulledge Went to Old Business.
7:29:08 PM Limberg Made a motion to pay annual MEGSI dues in the amount of $5,905.00. Second by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:29:57 PM Limberg Made a motion to accept the resignation of Volunteer Firefighter Kuchta from the Fire Department. Motion was seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:30:39 PM Limberg Asked Chief Flaugher to send a letter thanking Kuchta for his service.
7:30:53 PM Bell Made a motion to accept resignation from Robyn Schmitt from the Park Committee, and send a letter of thanks for her service. Motion seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:31:38 PM Bell Made a motion to approve pay request #1 for the Maryville Outreach Center to H & S Contractors in the amount of $48,924.00. Motion seconded by Kostyshock.
7:32:18 PM Gulledge Commented for the record, this request has been sent to Madison County and will come out of the grant money. Asked for a roll call on the vote. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:32:41 PM Bell Made a motion to approve the estimate from American Legal Publishing not to exceed $2,300 for Ordinances 2004-40 through 58; 2005-01 through 39. Motion seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes.
7:33:48 PM Bell Made a motion to approve the replacement of the ceiling tiles at the senior center. Stated the amount on the agenda of $904.00 from Lowes was to replace the 2X4 tiles and to paint the brick work. Stated he had Director Presson obtain another bid. Stated he feels it would be better to replace the ceiling tiles with 2X2 tiles. The bid for these tiles, which includes installing the appropriate 2-foot cross-section members, is $1,817.80. This breaks down at $1,528 for the tiles, which are the same grade as the 2X4, and $289.80 for the cross-members. Stated his opinion that the 2X2 tiles will look nicer and last longer without sagging than the 2X4 tiles.
7:35:56 PM Gulledge Called for a second on the motion. Second was made by Limberg.
7:36:11 PM Callahan Asked about cost of tiles, clarifying that the 2X2 tiles are actually one and one-half times more expensive than the 2X4.
7:36:20 PM Bell Agreed they are quite a bit more expensive.
7:36:32 PM Gulledge Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:37:00 PM Kostyshock Made a motion to accept the Missouri Petroleum bid of $2.44/square yard for the 2005 microsurfacing program. Stated there were two bids; the other was from Microsurfacing for $2.73/square yard. The motion was seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes.
7:38:14 PM Kostyshock Made a motion to deny the bid for the Maryknoll curb and gutter project. Stated three bids were submitted and were all over the engineer's estimate by $10,000 to $20,000. Stated the opinion that waiting might result in a better bid later. Motion was seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes.
7:39:08 PM Kostyshock Made a motion to approve pay request #1 to Petroff Trucking in the amount of $39,840.00 for the old town storm sewer project. This pay request is for materials only. The motion was seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:40:20 PM Gulledge Commented on the possibility of hiring a full-time telecommunicator, which should be proposed at the next Board Meeting.
7:40:39 PM Garcia Made a motion to hire Zachary Lesser as a probationary volunteer firefighter, providing he passes his physical, and completes a six-month probation period. Seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:41:40 PM Garcia Made a motion to hire Michael Nelson as a probabationary volunteer firefighter, providing he passes his physical and completes a six-month probation period. Seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:42:40 PM Garcia Made a motion to hire Samantha Harvell as a probationary volunteer firefighter, providing she passes her physical and completes a six-month probation period. Seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:43:17 PM Garcia Made a motion to hire John Canull as a probationary volunteer firefighter, providing he passes his physical and completes a six-month probation period. Seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:43:56 PM Garcia Made a motion to hire Dan Greenemay as a probationary volunteer firefighter, providing he passes his physical and completes a six-month probation period. Seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:44:29 PM Garcia Made a motion to hire Craig Kemper as a probationary volunteer firefighter, providing he passes his physical and completes a six-month probation period. Seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:45:12 PM Garcia Made a motion to hire D. Jay Lindsey, Jr. as a probationary volunteer firefighter, providing he passes his physical and completes a six-month probation period. Seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:45:52 PM Gulledge Went on to new business. There was none. He went on to Staff Reports.
7:46:28 PM Limberg Asked if they were up to about 38 firefighters.
7:46:47 PM Flaugher Answered, that no, due to retirement and resignations they were down to 23. Stated the additions discussed tonight will bring them back up to 30. Stated there would probably by four more at the next Board Meeting. Stated his appreciation for the approval, and commented that he believed they are quality people. Wanted to note that three of the individuals joining came from the junior program that have turned 18. This speaks well of the junior program. Stated there is another that will come up in November and another in December from the junior program. Commented a number of these young men were also members of the Collinsville Police Explorers.
7:48:12 PM Kostyshock Asked if they started the old town storm sewer project.
7:48:38 PM Presson Answered yes, they are currently working on Second Street. Commented that smoke testing has begun. The first area of Stonebridge was accomplished today, and no violations were found.
7:48:57 PM Gulledge Asked for business from the floor. There was none. Went to calendar of events.
7:49:20 PM Schmidt Stated the Rabies Clinic will be Saturday, September 10 from 9:00 am to at least noon at the senior center.
7:49:41 PM Callahan Asked if there would be a visitor on Monday night.  Gulledge answered he would not know until Friday.
7:50:08 PM Limberg Commented on the Bauer sewer and hopes it does not get defeated.
7:51:09 PM Kostyshock Commented that anyone who can should go out to Drost Park and see the good work the Master Gardener has done.
7:51:41 PM Garcia Asked permission for the home schoolers to gather around the flag pole on September 21, 2005 at 7:30 am.
7:52:07 PM Gulledge Answered it was no problem, as the property is public. Mayor commented he hopes the people really think about the sewer. Commented that eventually the IEPA may say no more septic systems, and something will need to be done. With no further business to come before the board, called for a motion to adjourn. Bell made the motion, and the second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried and the meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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