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Village of Maryville, Illinois

Description Board Minutes
Date9/21/2005 Location Council Chamber
Time Speaker Note
7:00:19 PM Gulledge Called the Board meeting of Wednesday, September 21, 2005 to order and asked those in attendance to join in the Pledge of Allegiance. Asked for a roll call of those officers present. Answering the roll were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock, and Garcia.
7:01:23 PM Gulledge Asked for a motion to amend the agenda to allow discussion of the possible purchase of a gas-driven trash pump, for which an opportunity to purchase has arisen from another community. The motion was made by Schmidt, and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:18 PM Gulledge Called for approval of the Board minutes of September 7th. He asked if there were any questions, addition or subtractions to the minutes as prepared by the Clerk. A motion was made by Kostyshock, and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:03:06 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills. There were none. He asked for a motion to pay the bills. Schmidt made the motion, and the second was made by Limberg. Voting on the motion: Limberg -yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:03:46 PM Gulledge Asked if there were any Communications. There were none. Went on to Legal Matters with Attorney Wigginton.
7:03:59 PM Wigginton Discussed Ordinance 2005-45, An Ordinance Authorizing the Execution of Water Service and Pre-Annexation Agreement pertaining to the property of Lisa M. Ferguson and Aaron Dudzik, Lot 33 Blackburn Manor Subdivision, commonly known as 33 Bel Aire Court, Maryville, Illinois, 62062, subject to Public Hearing held this evening at 6:45 pm.
7:05:00 PM Gulledge Called for a motion to approve Ordinance 2005-45. The motion to approve was made by Kostyshock, seconded by Schmidt. Asked for any questions.
7:05:34 PM Callahan Asked who the people have water service with currently.
7:05:46 PM Gulledge Answered the water service is through Maryville, but the home was sold and there is no existing pre-annexation, so the purpose of the Ordinance is pre-annexation. Discussion regarding the procedure followed. At the conclusion of the discussion, called for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:06:51 PM Wigginton Discussed Ordinance 2005-46, An Ordinance Authorizing the Execution of a Water Service and Pre-Annexation Agreement pertaining to the property of Joseph L. and Kim Halbrooks, Lot 6 Blake Trails Subdivision, commonly known as 11 Bliss Terrace, Collinsville, Illinois, 62234, subject to Public Hearing held this evening at 6:50 pm.
7:07:36 PM Gulledge Called for a motion to approve Ordinance 2005-46. Motion was made by Kostyshock, and seconded by Schmidt.
7:08:01 PM Callahan Asked if all of Bliss Terrace is included in the Maryville area water service.
7:08:07 PM Gulledge Answered that it is all Maryville water. With no other questions or comments, called for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:11 PM Wigginton Discussed Ordinance 2005-47, An Ordinance Authorizing the Execution of a Water Service and Pre-Annexation Agreement pertaining to the property of David W. and Justina M. Wilbur, Lot 132 Deterding Hills Subdivision #6, commonly known as 230 Woodridge Court, Collinsville, Illinois, 62234, subject to Public Hearing held this evening at 6:55 pm.
7:10:04 PM Gulledge Called for a motion to approve Ordinance 2005-47. The motion was made by Bell, and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:10:51 PM Wigginton Discussed Ordinance 2005-48, an Ordinance Establishing the Position of Public Service Officer. Explained the ordinance is lengthy, and is available for public inspection and copy, with extra copies available for the press. Explained this Ordinance will establish a new position of Public Service Officer, which shall be responsible and report directly to the Police Chief. The position shall be an annual appointment by the President with the advice and consent of the Board of Trustees.
7:11:23 PM Gulledge Called for a motion to approve Ordinance 2005-48. Motion was made by Limberg, and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - nay; Kostyshock - yes; Garcia - yes. Motion carried.
7:12:23 PM Gulledge Went to Old Business.
7:12:33 PM Limberg Called for a motion to purchase nine sets of body armor from Ray O'Herron Company in the amount of $665 per set, for a total amount of $5,985. Stated there is grant money available to cover a portion of the cost in the amount of $1,792.25, making the expenditure a total of $4,191.75.
7:13:08 PM Gulledge Asked if the amount of the grant is known before actually applying for it. Stated it has not worked this way in the past.
7:13:18 PM Schardan Answered it will pay up to 50%. Stated for the last purchase it paid the full 50%, and one vest was reimbursed. Previous purchases were before Chief was with the department, but he believed they were paid at 35% and 43%. Stated considering we are so much under 50%, he believes the entire amount will be granted. Stated the grant is reimbursable, so the purchase will need to made up-front.
7:13:46 PM Gulledge Asked that the motion read for the purchase of nine sets of body armor at $665 each, for a total of $5,985 less any grant monies to be reimbursed. Asked for a second to the motion. Second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:14:34 PM Bell Called for a motion to approve pay request #2 to HS Contractors in the amount of $36,486 for the Outreach Center.
7:14:58 PM Gulledge Asked for a second on the motion. Second was made by Schmidt. Asked for questions or comments. Reminded the Board this is not actual Village money, but will come from the Madison County Community Development grant; however the Board is required to approve the payment. With no other questions or comments, called for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:15:49 PM Kostyshock Called for a motion to approve the quote from CK Power in the amount of $860.62 for repairs on the generator at the water plant. Second was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:16:41 PM Kostyshock Called for a motion to purchase anthracite for the filters at the water plant from All Service Contracting in the amount of $2,206. Second was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:17:31 PM Kostyshock Called for a motion to purchase seven stainless steel strainers from All Service Contracting in the amount of $783. Schmidt seconded the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:18:13 PM Kostyshock Called for a motion to apply for a grant from Madison County Community Development for a wood chipper in the amount of $22,764.33. Second was made by Garcia.
7:18:53 PM Gulledge Commented this is an 80/20 grant, so the Village will only be paying 20 percent of the total cost. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:19:36 PM Garcia Called for a motion to hire a full time telecommunicator, Charles Mike Richards. Stated he has fifteen (15) years experience as a part-time telecommunicator. Starting salary will be $14.75 per hour, with a 50 cents per hour raise after completing six (6) months probation. After successful completion of twelve (12) months probation, his salary goes to $16.75. The position includes full benefits. The position is dependent upon successful completion of a physical and drug screening examination. Starting date will be Monday, September 26, 2005. Commented that Richards has all required certifications. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:21:39 PM Gulledge Went to New Business.
7:21:56 PM Kostyshock Called for a motion to purchase six (6)-inch gas engine trash pump from the City of Grafton in the amount of $11,000.
7:22:55 PM Wigginton Commented that before making the motion to purchase, a motion should be made to waive bidding requirement.
7:23:09 PM Kostyshock Made the motion to waive bidding requirements. The second was made by Limberg.
7:23:28 PM Gulledge Explained that a trash pump is a portable pump. Commented that the City of Grafton passed an Ordinance to authorize the sale of this equipment. Stated the equipment has five (5) hours of use. With no other questions or comments, asked for a roll call on the motion to waive the bidding requirements. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:24:31 PM Kostyshock Made a motion to purchase a six (6)-inch gas driven trash pump from the City of Grafton in the amount of $11,000. Second was made by Schmidt.
7:25:14 PM Garcia Asked what the pumps normally cost.
7:25:34 PM Presson Explained the pump the Village bought several years ago cost $28,000. Stated the current pump does have several other options that the proposed pump does not include, such as higher horse power, diesel engine, and electronic sensor, and upgraded pumping capacity of 200 gallons per minute. Stated the proposed pump is a good deal. Stated the original asking price was $19,000.
7:25:58 PM Garcia Asked if there was an existing warranty. Presson answered no. Asked the age of the pump. Presson answered he believes Grafton purchased the pump five (5) years ago.
7:26:08 PM Gulledge Commented that he, Presson and Juneau looked at the pump on Tuesday. Stated upon demonstration, the pump started on the first try. Stated it only has five (5) hours of use. Stated it has only been used twice and both times clear water was pumped. Stated the reason they are selling is because they need the funds to purchase another piece of equipment that their community needs at this time. Stated he was impressed with the pump, and thinks it is an excellent opportunity. Stated it will be useful during a power outage.
7:27:29 PM Bell Asked the actual pumping capacity.
7:27:51 PM Presson Answered the actual capacity is 650 gallons per minute, but using it the way the Village intends, it will actually pump approximately 800 gallons per minute.
7:27:59 PM Gulledge Stated he spoke with the Mayor of Grafton, who indicated they would agree to $11,000 if the Village chose to purchase the pump.
7:28:12 PM Gulledge Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:28:48 PM Garcia Called for a motion to hire Edmund Flowers as a six (6) month probationary fire fighter after successfully completing his physical examination. The position does not include benefits. The start date will be immediately following successful physical examination. The motion was seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:29:49 PM Garcia Called for a motion to hire Nathaniel Brown as a six (6) month probationary fire fighter after successfully completing his physical examination. The position does not include benefits. The start date will be immediately following successful physical examination. The second was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:30:46 PM Garcia Called for a motion to hire Jimmy Johnson, 2057 Pinehurst Way, as a probationary fire fighter after successfully completing his physical examination. The position does not include benefits. The start date will be immediately following successful physical examination. The second was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:31:38 PM Gulledge Went to Staff Reports.
7:31:48 PM Schardan Thanked the Board for approving the purchase of the body armor. Discussed the Image Grant that went August 29 through September 11, 2005. Stated there were 95 total traffic arrests, and one warrant arrest. Total time worked was 92 hours. There were 43 seat-belt violations, 28 speeding violations, 23 other offenses, and one DUI violation. Stated the grant period actually ends September 30, 2005. Stated five campaigns were completed over 10 weeks total, during which 440 traffic arrests were made, 5 warrant arrests, 189 seat-belt violations, 148 speeding violations, 101 other traffic offenses, and 2 DUI offenses.
7:32:55 PM Schmidt Asked if any of the speeding citations were written on Route 159. Schardan answered they were from all around the Village, but the majority he has noticed are on Main Street, Keebler Street, Route 159.
7:33:03 PM Schmidt Clarified his question regarding Route 159: Are the speeding violations written as "speeding in a construction zone", or does it fall under a different classification? Schardan answered that, if he remembers correctly, a couple were written as construction zone violations.
7:33:37 PM Long Provided a copy of the Treasurer's report to the Board. Stated she would like to get it published as soon as possible, and asked the Board to advise her of any questions by Monday, September 26, 2005.
7:34:12 PM Gulledge Called for Business from the Floor. There was none. Went to Calendar Updates.
7:34:33 PM Schmidt Referred to the Planning Committee Meeting scheduled for Monday, September 26, 2005, and invited any of the Trustees to attend and participate. Stated the two items on the agenda are final plan approval of Stonebridge Estates and final plan approval of the Villas at Remington.
7:34:56 PM Bell Referred to the Library Book Sale scheduled for Saturday, September 24, 2005 and the Master Gardner's tour scheduled for Thursday, September 22, 2005. Stated those tours start at the Gateway Center in Collinsville.
7:35:25 PM Limberg Referred to the October 11, 2005 Library Meeting at 6:30 pm.
7:35:41 PM Bell Referred to the Maryville Pooch Party dog show scheduled on October 9, 2005 at Drost Park.
7:36:00 PM Gulledge Asked for Trustee comments.
7:36:07 PM Limberg Referred to the book sale on Saturday, September 24th from 9:00 am to 1:00 pm.
7:36:23 PM Bell Referred to the Concert in the Park with Zydeco Crawdaddies. Stated there were approximately 60 in attendance.
7:36:45 PM Kostyshock Stated that Maryville Library got their grant approved, and will be receiving funds in October or November. Encouraged everyone to visit the library to view the work done. Garcia asked what the funds would be used for. Kostyshock answered they will get guidelines on approved purchases. Thanked Presson and his department for the great job they did getting the park ready for Master Gardner's tour.
7:37:57 PM Garcia Asked Limberg if he got a date for the next Employee Appreciation celebration. Limberg stated it would be June 17, 2006. Garcia stated the date needs to be announced so employees can mark it on their calendars. Suggested including a note in the next paychecks.
7:38:35 PM Gulledge Thanked the Board for their support in attending the Card Meeting. Stated there was a unanimous vote not to purchase the Hackenthal property. Stated he is not sure where that leaves the issue, but Badasch commented to him after the meeting that he would be setting up a meeting for further discussion.
7:39:21 PM Garcia Asked about the procedure for getting a representative from Maryville on the CARD Board.
7:39:27 PM Gulledge Stated votes are needed to be elected to the Board.
7:39:30 PM Garcia Asked how long the appointment is.
7:39:33 PM Gulledge Answered it is a five-person committee, with a six-year commitment. Stated at the first two terms, two people are elected. At the third term, only one person is elected. To clarify, stated two people are elected every two years, and the third year only one person is elected. Stated there is an individual on the Board that lives in Lakeview Acres, Kathy Pickering.
7:40:16 PM Gulledge With nothing further to discuss, called for a motion to adjourn. Motion was made by Schmidt, and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock -yes; Garcia - yes. Motion carried, and the meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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