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Village of Maryville, Illinois

Description Board Minutes
Date10/19/2005 Location Council Chamber
Time Speaker Note
7:00:02 PM Limberg In the absence of Mayor Gulledge, Mayor Pro Tem Randall Limberg, called the Board meeting of Wednesday, October 19, 2005 to order, and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll call. Answering the roll call were Trustees Limberg, Schmidt, Callahan, Kostyshock, and Garcia. Trustee Bell was absent. Also in attendance were Clerk Long, Public Works Director Presson, Building and Zoning/Fire Chief Flaugher, Police Chief Schardan, three (3) reporters, and two (2) journalism students.
7:01:36 PM Limberg Called for approval of the October 5th Board minutes. He asked if there were any questions, additions, or subtractions to the minutes as prepared by the Clerk. Motion to approve was made by Kostyshock, and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:14 PM Limberg Called for approval of the bills submitted for payment. Kostyshock made the motion, and the second was made by Schmidt. Asked if there were any questions regarding the bills. There were none. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:49 PM Limberg Asked if there were any Communications to be read. There were none. Went to Legal Matters. Read Resolution 2005-18, Permit to Bore Under Illinois Route 162 in its entirety. Called for a motion to accept Resolution 2005-18. Motion was made by Schmidt, and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:05:30 PM Limberg Went to Old Business. Asked Trustee Schmidt to handle Trustee Bell's business in his absence.
7:05:57 PM Schmidt Made a motion to approve Pay Request #3 to HS Contractors in the amount of $9,416.72 for the Maryville Outreach Center project. Stated the item was discussed at the last Caucus Meeting held on October 12, 2005. Garcia seconded the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:06:39 PM Schmidt Made a motion to approve Change Order #1 from HS Contractors in the amount of $954.79, for the price difference in the Outreach Center windows, doors and frames, and change to 3-phase service. Stated the item was discussed at the last Caucus Meeting held on October 12, 2005. Kostyshock seconded the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia- yes. Motion carried.
7:07:35 PM Schmidt Made a motion to approve Change Order #2 from HS Contractors in the amount of $5,430.20 for the Outreach Center for labor, material, equipment and supervision on Change Order #1. Stated the item was discussed at the last Caucus Meeting held on October 12, 2005. Kostyshock seconded the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:08:33 PM Kostyshock Stated the amount of $22,400 listed on the bid sheet for fencing from TNT Fence is incorrect. Stated the correct price is $29,500. Made a motion to approve the bid from TNT Fence in the amount of $29,500 to purchase and install fencing around the water tower. Limberg clarified that the corrected amount was for an eight-foot fence, which was the difference in the listed amount for a six-foot fence. The second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:24 PM Kostyshock Made a motion to accept a proposal from Utility Service Company in the amount of $2,850 to repair the leak in the water tower. The second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:10:00 PM Kostyshock Made a motion to approve Pay Request #2 to Petroff Trucking in the amount of $74,484.34 for the Old Town Storm Sewer project. Garcia made the second.
7:10:35 PM Limberg Asked if the pay request included material and labor. Kostyshock answered that was correct. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:11:02 PM Kostyshock Made a motion to approve Pay Request #1 from HCS Lynch Construction in the amount of $69,980.17 for the 18" Parallel Interceptor Sewer project. Stated the project is near completion. Presson commented that they are doing the final grading now, and removal of some existing trees on the lot will be completed by the end of the week. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:12:36 PM Garcia Made a motion to accept the Leave Donation form and place it in the Village Personnel Policy, as discussed at the last Caucus Meeting. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:13:30 PM Limberg In the absence of Trustee Bell, discussed Calendar Updates. Stated he understood the paint partner day the previous Saturday was a great success.
7:13:41 PM Schmidt Reminded all present that large item trash pickup will be held next week on residents' normal trash day. Stated there is a Planning Commission Meeting scheduled for Monday, October 24 at 7:00 p.m.
7:15:02 PM Kostyshock Discussed canceling the Caucus meeting on the Wednesday before the Thanksgiving Holiday.
7:15:32 PM Limberg Answered that he believes in the past the procedure has been for the Mayor to poll the Trustees regarding their plans to be in or out of town, which determines whether or not a meeting will be scheduled. Commented that for the last couple of years it has been cancelled. Stated this item should be discussed at the next Caucus Meeting on October 26th.
7:16:13 PM Limberg Went to New Business.
7:16:38 PM Kostyshock Discussed the situation regarding the water bills being delivered late. Stated it is through no fault of the Water Department, but an issue with the Post Office. Discussion followed regarding timing of delivery. Clerk Long commented the payment due date has been extended to October 31st, due to the late delivery.
7:17:35 PM Limberg Went to Staff Reports.
7:17:52 PM Flaugher Talked about the property at 6116 West Main Street. Stated the process of cleaning up the property has started, but he would like to start the process of deeming the property as unsafe and dangerous. Stated according to Ordinance 93-37, Board approval is needed to post notice on the property declaring it "Unsafe and Dangerous". Asked for the Board's approval to get the notice posted as soon as possible. Stated he believes this is the first step to the legal proceedings to have the property demolished.
7:19:17 PM Garcia Asked if this approval will mean the property will be torn down.
7:19:19 PM Flaugher Answered it does not necessarily mean that, but the Ordinance basically states in order to post the property to declare it unsafe, Board approval is needed.
7:19:48 PM Callahan Asked about the attempts to contact the owner as stated in Flaugher's memo.
7:20:13 PM Flaugher Answered there have been issues with this, and he keeps running into "dead-ends". Stated the actual owner of the property is deceased. Stated he has tried several different channels including certified mail, which was returned "Moved-No Forwarding Address". Stated he tried the Township Assessor's Office to see where the tax bills were being sent, which was the same address he sent the notification to in Caseyville, so evidently taxes have not been paid on this property either. Stated they are still attempting to find the rightful owner, but every avenue so far has resulted in a "dead-end".
7:20:38 PM Callahan Asked if he knew how long it has been since the taxes had been paid.
7:20:43 PM Flaugher Answered he is not saying they hadn't been, and the Assessor's office could not give out that information, but they informed him the address to which he had sent his letter in Caseyville was the same address to which the tax bill had been sent. Stated he is assuming since the Village mail was returned, the tax bill probably was as well.
7:20:58 PM Callahan Asked if he was correct in his assumption that certified letters were instructed not to be forwarded.
7:21:04 PM Flaugher Answered he did not know. Conceded that could possibly be the issue, however the information on the envelope clearly states "Moved-Left No Address". Stated he had also attempted to go through the Village of Caseyville to find some way of locating someone. Stated he originally posted notice regarding the grass back in August, and somebody had cut the grass several times during the summer, but he could never seem to catch anybody while they were there. Stated he was unsure whether it was a family member doing the work. Stated the last time he thought it had been cut was in August.
7:21:53 PM Garcia Suggested maybe the newspaper could run an add looking for the owner of the property.
7:21:57 PM Flaugher Answered he was unsure of the legality of that suggestion. Stated as soon as his certified letter was returned, he posted notice on the property giving the owner fifteen (15) days, per the Ordinance, to clean up the property, to which there was no response. Stated at that time the Public Works Department did the work, for which there is a $1,726 bill so far. Stated the process of placing a lien on the property has been started. Stated the plan was to keep track of everything being done. Stated any further expense regarding the property is legally able to be recouped by the Village by placing a lien on the property.
7:22:46 PM Garcia Asked if the Village can legally tear down the house.
7:22:49 PM Flaugher Answered that would be a question for the attorney. Stated his understanding was that it can be done if the Village follows the proper procedures. Reiterated that the first step is for him to place notice on the property, for which he is asking Board approval.
7:23:15 PM Limberg Asked the proper address of the property. Was told 6116 West Main.
7:23:57 PM Flaugher Stated he has set up a structural engineer from Juneau's office to go through the property to obtain a report that the property is structurally unsound.
7:24:15 PM Callahan Asked if it is possible to even get in to the property easily.
7:24:23 PM Flaugher Answered there is an entrance to the house from the garage, and the door was standing open.
7:24:30 PM Callahan Asked if the house has been boarded up to keep people out.
7:24:32 PM Flaugher Answered the door has been closed and secured. Stated the ordinance states the building has to be closed up and secured. Stated he thinks the structure has probably been used as a home for animals/pests for a while since the door was standing open, which was further evidenced by looking at the inside.
7:25:01 PM Limberg Asked for a motion to declare the property at 6116 West Main Street as dangerous and unsafe, and approval of posting of same. Motion was made by Schmidt and seconded by Kostyshock.
7:25:22 PM Kostyshock Stated he looked at the building and does not think it could ever be rehabilitated, but will need to be demolished.
7:25:30 PM Flaugher Stated he was not aware of the condition of the structure until they recently went on to the property for clean up, but on the back side of the building there is actually no roof on parts of the building.
7:25:51 PM Limberg Asked for a roll call on the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:26:16 PM Flaugher Discussed an issue on Barbarotto Lane of a radio tower being erected without Village approval. Stated the issue was brought to Village attention by one of the neighbors. Stated he is in the process of working on the issue, but he wanted to make the Board aware. Stated it is in violation for several reasons, the first being towers are not allowed in the residential district. Stated first and foremost, in 1997 the Board passed a moratorium on radio towers. Stated he is working with the attorney to see what can be done to resolve the issue. Explained it is a tower for a HAM radio for personal use. As a last point, stated he would make sure the Board was provided with a copy of the Planning Commission Meeting agenda before leaving the meeting that evening.
7:27:51 PM Limberg Stated the next Caucus Meeting will be held October 26, 2005, and the next Board Meeting is scheduled for November 2, 2005. Stated Public Hearings will be held before the Board meeting on November 2nd, the first to be heard at 6:45 p.m. for Water Service and Pre-Annexation for Steven and Danielle Harris, Lot 10 University Hills Subdivision, 3rd Addition, commonly known as 2004 Hillcreek Road, Collinsville, Illinois, 62234. The second will be heard at 6:50 p.m. for Water Service and Pre-Annexation for Andre Morgan, Lot 6 Brewster's Acres, commonly known as 6 Sher Nan Drive, Maryville, Illinois, 62062.
7:28:42 PM Limberg Asked for Business from floor. There was none. With no further business to come before the Board, called for a motion to adjourn. Schmidt made the motion, and the second was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:29:22 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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